Department of the Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525

U -- AEROBICS TRAINING PROGRAM SOL F41691-99Q9137 DUE 091599 POC Ernesto Cruz, Contract Specialist, Phone 210-652-5176, Fax 210-652-7486, Email ernesto.cruz@randolph.af.mil -- Daniel Gonzales, Contract Specialist, Phone 210-652-5145, Fax 210-652-7486, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=R&;ProjID=F41691-99Q913 7&LocID=464. E-MAIL: Ernesto Cruz, ernesto.cruz@randolph.af.mil. The 12th Contracting Squadron at Randolph AFB, TX, intents to award a firm fixed-price Purchase Order pursuant to FAR 13.5, to a qualified contractor, to operate a well rounded aerobics program for Randolph AFB. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ), Solicitation No. F41619-99-Q9137. The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 97 -- 12. This acquisition is 100% set aside for small business concerns, utilizing the Size Standard in FAR Part 19 under Standard Industrial Code (SIC) 7991, and the Business Size Standard is $5.0 million. The contractor shall furnish all labor, personnel, equipment, supervision and other equipment necessary to perform and complete the following requirement: 1. SPECIFICATION OF SERVICE: a. Scope: The Aerobic Contract Manager will provide the expertise needed to operate a well-rounded aerobics program for the Randolph AFB Sports and Fitness Center (i.e. step, dance/combo), from 1 October 1999 through 30 September 2000. b. Location: Classes will be conducted at Randolph AFB Fitness Center, Hangar 70, 5th Street West, Randolph AFB TX 78150. 2. Personnel. The Aerobics Contract Manager will recruit, train, and schedule qualified aerobic instructors who possess as a minimum a current national/local certification from one of the following aerobics certification institutes: American Council of Exercise (ACE), Aerobic and Fitness Association of America (AFAA), the institute of Aerobics Research, or local health club certification. In addition, the instructors must possess a current American Red Cross Cardiopulmonary Resuscitation (CPR) card. All required instructor certification must be current and valid prior to commencing work. b. The contract manager will be responsible for the performance of work (POW). The name of the contract manager and the alternate(s) will be designated in writing to the contracting officer and Fitness Center Director. c. Contact personnel shall present a neat appearance and be easily recognizable. Dress shall always conform to base standards. d. Active-duty military personnel, if hired, may be subject to permanent change of station (PCS), change in duty hours, or deployment. Their absence at any time shall not constitute an excuse for non-performance under this contract. 3. Quality Control: a. The contractor shall ensure that all work performed under this SOW meets the quality standards established in paragraph 8. b. The contractor shall obtain a proper pass and identification to allow access to the facility. 4. Physical Security. The contractor shall be responsible for safeguarding all government property provided. At the end of each work period, facilities and equipment will be secured. 5. Hours of Operation a. Classes will be conducted Monday -- Friday, 0600, 0900, 1100, 1200, 1645 and 1745. Saturday -- 0800 and 0900. b. Water aerobics will be conducted 30 May _31 Aug 00, depending on the Base Pool hours. The classes will be offered Monday and Wednesday at 0900, and Tuesday and Thursday at 1800. The Fitness Center Director will designate an on-base swimming pool. c. The contractor is not required to work on any Federal Holidays. 6. Conservation of Utilities. The contractor shall instruct his employees in utilities conservation practices and shall be responsible for operating under conditions, which preclude the waste of government utilities. 7. Government Furnished Utilities and Services a. The government shall provide without cost to the contractor the utilities necessary to accomplish the tasks specified in this SOW. The government shall provide without cost to the contractor a designated aerobics area in Hangar 70 to include steps and sound system Also a swimming pool and a lifeguard on duty to support water aerobics. b. Instructors will provide their own batteries and headset compatible to the fitness centers sound system and frequency dial. 8. Specific Tasks a. Ensure that certified aerobics instructors are available to conduct scheduled classes as specified in paragraph 5a and b. b. Provide the Fitness Center Director a master schedule listing names of aerobic instructors for each class, and the type of instruction to be taught. c. Provide the Fitness Center Director an original or file copy of each instructor's certification. d. Offer a minimum of two (2) special theme aerobic programs (i.e. Halloween, Valentines' Sweet, Summer Madness... etc) per month. e. Ensure all aerobic instructors incorporate a standardized safe warm-up and stretching technique, a target heart rate check at least twice per class, and a safe cool down period to conclude the class. EXAMPLE: A 60 minute class will incorporate a 5-7 minute warm up/stretching period, a 5-7 minute cool down period, a target heart rate check twice, and a specialized instruction period for step and dance (low impact, high impact, combination low/high) instruction. f. Conduct at least one 2 hour training session per quarter briefing instructors on current trends in aerobic instruction to include updating and upgrading music selection and choosing the right warm-up and cool down phase to suit each class. In addition, the Aerobic Contract Manager will survey participants quarterly to solicit feedback on quality of instructors and class type offered. g. The Aerobics Contract Manager will conduct monthly meeting with instructors keeping them abreast of policy changes of pertinent information deemed necessary by the Fitness Center Director. h. The Fitness Center Director or designated representative will verify completion of work. i. Instructors should be present at least ten (10) minutes prior to scheduled class time. j. Instructors will notify Fitness Center Staff on duty of any injuries to participants incurred in or associatedto the aerobic program. The Fitness Center Staff is responsible for notifying ambulatory services if necessary. 9. Payments: Contractor will be paid based on actual classes conducted, at the hourly rate agreed. It is estimated that there will be a total of 1980 classes during the performance period. PROFESSIONAL REQUIREMENTS OF CONTRACTOR: Has conducted or supervised an aerobics program for at least 2 years. The period of performance is 1 October 1999 through 30 September 2000. The following FAR clauses and provisions apply to this requirement which can be viewed through Internet access at the AF FAR Site, http://farsite.hill.af.mil.: 52.212-1 Instructions to Offerors -- Commercial Items (Jun 99).; 52.212-3 Offeror Representations and Certifications- Commercial Items (Jun 99), 52.212-4 Contract Terms and Conditions-Commercial Items (May 99); FAR 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders -- Commercial Items (Jan 99); as do the following FAR clauses cited therein: 52.222-26 Equal Opportunity (Feb 99); 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Apr 98); 52.222_36 Affirmative Action for Workers with Disabilities (Jun 98); 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (Jan 99); 52.222-41 Service Contract Act of 1965, as amended (May 89), (Wage Determination No. 94-2521, Dated 06/01/1999 applies), 52.222-42 Statement of Equivalent Rates for Federal Hires (May 89) -- Code 29169, Instructor, $15.82 per hour ), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration(May 99), 52.233_3 Protest After Award (Aug 96) and 52.252_2 Clauses Incorporated by Reference. 252.212.7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Oct 98): DFARS 252.225-7001 Buy American Act and Balance Payment Program (Mar 98); 252.204-7004 Required Central Contractor Registration (Mar 98). Provision 52.212.2 Evaluation-Commercial Items, is hereby incorporated. OFFERORS ARE ENCOURAGED TO SUBMIT COMMERCIAL LITERATURE DESCRIBING THEIR OPERATIONS AND HOW THEY MEET THE PROFESSIONAL REQUIREMENTS OF THIS SOLICITATION. OFFERORS MUST PROVIDE INFORMATION ON THEIR PAST PERFORMANCE TO INCLUDE CONTRACT OR ORDER NUMBER, REFERENCES (NAMES AND PHONE NUMBERS). OFFERORS MUST SUBMIT A TECHNICAL PROPOSAL DESCRIBING PROCEDURES FOR CONDUCTING THE AEROBICS PROGRAM FOR RANDOLPH AFB AND DEMONSTRATE HOW THEIR PROCEDURES MEETS THE REQUIREMENT OF THE STATEMENT OF WORK. THE GOVERNMENT WILL MAKE AN AWARD TO THE RESPONSIBLE OFFEROR WHOSE OFFER CONFORMS TO THIS REQUIREMENT AND IS CONSIDERED TECHNICALLY ACCEPTABLE, CONSIDERING PRICE AND PAST PERFORMANCE AS FOLLOWS: 1) A DECISION ON THE TECHNICAL ACCEPTABILITY SHALL BE MADE. ONLY THOSE OFFERORS DETERMINED TO BE TECHNICALLY ACCEPTABLE WILL BE CONSIDERED FOR AWARD. 2) ALL TECHNICALLY ACCEPTABLE OFFERORS WILL THEN BE RANKED BY EVALUATED PRICE. 3) FINALLY ALL TECHNICALLY ACCEPTABLE OFFERORS WILL RECEIVE A PAST PERFORMANCE RISK ASSESSMENT RATING OF EXCEPTIONAL, VERY GOOD, SATISFACTORY, NEUTRAL, MARGINAL OR UNSATISFACTORY. 4) IF THE LOWEST PRICED TECHNICALLY ACCEPTABLE OFFER HAS RECEIVED AN EXCEPTIONAL PERFORMANCE RISK RATING, THAT OFFER REPRESENTS THE BEST VALUE FOR THE GOVERNMENT. AWARD SHALL BE MADE TO THAT OFFERORS WITHOUT FURTHER CONSIDERATION OF ANY OFFERS. THE FOLLOWING FACTORS WILL BE USED TO EVALUATE QUOTES: (1) PRICE (2) ABILITY TO PERFORM AND (3) PAST PERFORMANCE. THE GOVERNMENT RESERVES THE RIGHT TO AWARD A PURCHASE ORDER TO OTHER THAN THE LOWEST PRICED OFFER IF THAT OFFERORS IS JUDGED TO HAVE A PERFORMANCE RISK RATING OF VERY GOOD OR LOWER. IN THAT EVENT, THE CONTRACTING OFFICER SHALL MAKE AN INTEGRATED ASSESSMENT BEST VALUE AWARD DECISION. THE GOVERNMENT WILL CONSIDER ALL RESPONSES RECEIVED BY THE DUE DATE. OFFER MUST BE SENT TO THE CONTRACT ADMINISTRATOR LISTED ABOVE NOT LATER THAN 15 SEPTEMBER 1999 AND SHOULD REFERENCE THE SOLICITATION LISTED. OFFERORS MUST INCLUDE WITH THEIR PROPOSAL ACOMPLETED COPY OF THE PROVISION 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. Award will be made on or about 1 Oct 99. Effective 1 Jun 98, contractors must be registered in the Central Contractor Registration (CCR) prior to receiving any contract award. You can register in the CCR by calling 1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil. Posted 09/03/99 (D-SN376351). (0246)

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