Department of Veterans Affairs Medical Center, 50 Irving Street, N.W., Washington, DC 20422

99 -- GROUNDS MAINTENANCE SOL 688-22-00 DUE 091599 POC La Keisha Wiley-Bess -- (202) 745-8420 This is a combined synopsis/solicitation for commercial items prepared in acccordance with the format in FAR, Subpart 12.12 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. This solicitation is being issued as Invitation for Bid (IFB) number 688-22-00. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 97-12. The SIC code for this solicitation is 0782. The small business size standard is 500 employees. This solicitation is set-aside for HUBZone small business concerns. SECTION C -- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK Contractor shall provide all labor, materials, and equipment for lawn maintenance services at the VA Medical Center to include La Petite Day Care Center, 50 Irving Street, NW, Washington, D.C. 20422, in accordance with all terms and conditions of this contract. I.Routine Maintenance Practices: The contractor is to submit a weekly mowing schedule after award of the contract to the Contracting Officer. Changes to the schedule will be permitted with 24 hours notice and agreement between the Contractor and the Government on the new day. Necessity of mowing will be determined by industry standard and approved by the Contracting Officer's Technical Representative (COTR). Grass is to be cut to shortest height that is reasonably possible without damage, generally (2) two to (3) three inches above the ground. Work may be done on weekends in order to access certain areas. A. Perform (25) twenty-five mow jobs of all turf areas inside and outside the fence. The contractor is responsible for removal of all litter and debris prior to mowing. Clippings generated from the activities will be removed from all surface areas. Included are (2) two treatments to control weeds to be determined by the COTR. Weed growing in-between concrete cracks and roadway cracks shall be treated/controlled as needed. B. Edge (25) twenty-five times all curbs and sidewalks (including along Irving Street, North Capitol Street, Michigan Avenue and 1st Street), debris resulting from this work shall be removed from curbs and sidewalks. C. Shrubbery/bushes which require shearing to maintain a formal appearance will be sheared (8) eight times to be determined by the COTR. Informal shrubbery will be selectively hand pruned to maintain an informal appearance (8) eight times. Standard pruning practices will be observed and all resulting debris will be removed. Ornamental trees shall be pruned from ground level to improve form and remove dead wood. Dead ornamental trees shall be removed during this work. Tree stakes and guy wires no longer needed for the health of the tree shall also be removed as needed. Trees shall be pruned once a year. Trees that become a safety hazard will be cut down and removed (no more than 3 trees per year). Any tree that is cut/removed must be replaced by a new tree to match existing. The Government will also identify (10) ten live trees for removal. D. All beds and tree saucers shall be cleaned of weeds and edged at a right angle to a depth of 1"-2". All tree rings shall be concentric and all bed lines maintained as smooth and continuous lines. Resulting debris shall be removed from site. Weed/crab grass/poison ivy shall be removed off fence lines if determined to exist. E. Deliver on site bulk mulch necessary to mulch all beds and tree saucers. Mulching shall be done in April, July and September. Existing mulch will be turned or removed before new mulch is applied. Included is application of a pre-emergent weed control to mulched areas and groundcover beds. Certain groundcover or perennial plantings may not receive pre-emergent in order not to damage the material. All beds shall be mulched with shredded hardwood mulch. The mulch will be kept away from the base of trees. Mulch from previous seasons will be turned and up to 2" of new mulch will be added. The goal will be to maintain no more than 3" of organic material. F. Install standard variety Spring, Summer and Winter seasonal flowers in existing bed location at entry sign on Irving Street, directional sign on 1st Street and three other designated flower bed locations. A maximum of 1000 plants will be installed. New flower beds will be created in sections. There will a total 2000 sq. ft requiring flower beds. Work will include removal of grass and installation of soil, fertilizer, mulch, plants and flowers next to (1) Morgue entrance (2) Opposite Ambulance entrance. II. Periodic Horticultural Practices: A. Remove leaves (3) three times, October: 2nd week, November: 2nd week and December 2nd week. B. Fertilize in early May and early September. C. Control weeds in shrub one time in mid-May and one time in mid-July. D. Tree Pruning: One time in mid-April. E. Shrubs Fertilization: One time in mid-May. F. Weed Control Schedule: One time in Late-March, one time in late May. G. Insect/Disease Problems Schedule: May 15 H. Trim Shrubbery Schedule: One time late in March, April, May, June, July, August, September, October I. Perennials/Garden Cut Schedule: November: 1st week SCHEDULE OF PRICES FOR BASE YEAR NUMBER UNIT TOTAL CONTRACT REQUIREMENTS UNITS OF UNITS PRICE PRICE 1. Routine Maintenance Practices a. Grass Cutting JOBS 25 Cleaning debris before mow JOBS 25 Weed control treatments JOBS 2 (per para. I. A.) b. Edging JOBS 25 (per para. I. B.) c. Shrubbery/bushes (formal) JOBS 8 Shrubbery (informal) JOBS 8 Tree Pruning JOB 1 Tree Replacement (dead/unsafe) EACH 3 Tree Removal (bushes/small trees) EACH 10 (per para. I. C.) d. Cleaning/edging EACH 25 beds/tree saucers (per para. I. D.) e. Mulching JOBS 3 (per para. I. E.) f. Install flowers/plants JOBS 3 (per para. I. F.) 2. Periodic Horticultural Practices: a. Remove leaves JOBS 3 (per para. II.A.) b. Fertilization JOBS 2 (per para. II.B.) c. Control weeds (shrubs) JOBS 2 (per para. II.C.) d. Tree Pruning JOB 1 (per para. II.D.) e. Shrub Fertilization JOB 1 (per para. II.E.) f.Weed Control JOB 2 (per para. II.F.) g. Insect/Disease Problems JOB 1 (per para. II.G.) h. Trim Shrubbery JOBS 8 (per para. II.H.) i. Perennials/Garden Cuts JOB 1 (per para. II.I.) Please include in bid package a completed Standard Form 1449 which can be found at www.gsa.gov/forms/farnumer.htm, required provisions, and a schedule of prices for the base and (4) four option years. Acceptance time will be 60 days from bid opening date. The following provisions apply to this solicitation: 52.212-1 Instructions to Offerors-Commercial, 52.212-3 Representations and Certifications-Commercial Items, 52.214-4 Contract Terms and Conditions-Commercial Items, 52.219-2 Equal Low Bids, 52.219-3 Notice of Total HUBZone Set-Aside and 52.212-5 Contract Terms and Conditions including clauses incorporated by reference under Section (b)(6) 52.222-26 Equal Opportunity (EO 11246), 52.222-3 Affirmative Action for Special Disabled and Vietnam Era Veterans (38 USC 4212), 52.222-36 Affirmative Action for Handicapped Workers (29USC 793), 25.1 52.225-3 Buy American Act-Supplies (41 USC 10). Bidders responding to this announcement shall submit a bid along with the information required in 52.212-1 and a completed copy of provision 52.212-3 and VAAR 852.219-70 Veteran Owned Small Business (Dec 1990) to VA Medical Center (688/90C), Room 1B-112, 50 Irving Street, NW, Washington, DC 20422 by 9/15/99 at 2:00pm Local Time. Bidders are welcome to attend the bid opening. A written notice of award will be mailed or otherwise furnished to the successful bidder within the time for acceptance specified in the bid shall result in a binding contract without further actions by either party. No faxed bids will be accepted. All responsible sources will be considered. Posted 09/07/99 (W-SN376822). (0250)

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