National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90220 DUE 092499 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-90220, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisitions. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: TITLE: "Chemotherapy and You". PRODUCT: 72 page text with a separate 4 page wrap-around cover. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUANTITY: 1,000,000 copies and the final films used in the production of printing. TRIM SIZE: 5-7/8" X 9-1/8", saddle wire stitch binding along the 9-1/8" dimension. FURNISHED MATERIALS: A Zipdrive disk consisting of 76 electronic pages in QuarkXpress, 7 EPS illustrations, one reflective illustration for scanning, together with a set of "sample color" pages and complete set of black and white laser proofs. PROOFS: Provide laminated halftone dot color proofs, digital color-4000 dip or made from final films, stripped to show the full press sheetimposition, including colorbar, show guide, gripper and ruled-up for all bindery marks of each form, plus book dylux proofs, with all elements in proper position, folded and trimmed to the final size. Note: one complete set of proofs shall be retained by the government. PAPER: covers -65 lb. white #1 Patina matte cover, minimum brightness of 87. (Moistrite, Mountie, or an approved equal). Text -80 lb. white #1 Patina matte text, minimum brightness of 87. (Moistrite, Mountie, or an approved equal). Only those papers listed above as approved #1 sheet equals will be considered. See the 32nd edition (1998-99 issue) of the competitive Grade Finder. Both the text stock and cover stocks must be the same brand name items, and all the leaves within each book must be matching. American mill brand manufactured papers only, private label papers and or foreign manufactured papers shall note be acceptable. INKS: 4 color process, PMS 325 (Aqua) and PMS 327 (Aqua) inks. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%. Also refer to NCI Standard Specifications. BINDING: Saddle stitch twice through the spine along the 9-1/8" dimension. Bleed trim 3 sides to a final size after binding of 5-7/8" x 9-1/8". No other alternate trim sizes shall be acceptable. Each signature must be a complete four page component, short trimmed or binding lip attachment methods shall not be acceptable. Diecut channel score the cover fold to prevent cracking, (litho press score and/or a rotary score on the stitcher) is not acceptable. Run all the cover paper grain parallel to the spine. SEPARATIONS: One required from a color reflective illustration created with fluorescent pigments on Curtiss Flannel beige colored textured cover stock. FORMAT: 72 text pages (circle folioed) plus wrap-around cover pages 1-4. PRINTING: Print covers 1 and 4 in a solid bleeding all sides of PMS 325. Black overprint text and rulesprints on both pages with a reversed to white border on cover one. An illustration appears on cover one approximately 5" x 6" reproduced using all four process colors and centered in the white border. A second illustration appears on cover 4 (in a white border). Covers 2 and 3 print a solid bleeding all sides of PMS 325 with black type matter overprinting a process yellow background on cover 3. Text pages 1, 8, 15, 20, 27, 33, 50 and 54 each contain a process colored illustration. A process yellow background surrounds the illustration bleeding at least on the face trim. Type matter also appears in PMS 327. Print the balance of the text in process Yellow, PMS 327 Aqua and dense Black ink. NOTE: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Ghosting and "in-line" problems will not be accepted. Web run production equipment shall be heat-set for this specification. COATING: Overall satin finish aqueous coat (or dull varnish) outside covers 1-4 only. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due to the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. Also refer to NCI Standard Specifications. PRESS SHEET INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF OR GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degree Kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. Refer to the NCI Standard Technical Specifications. PACKING: Shrink wrap or band in convenient units. Pack in new 275 pound test corrugated containers filled to the top, 120 copies per carton. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copy or furnished materials as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads (only 2 page films of book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 9-NCI-PC-140 (composed negatives and oks for storage), "Chemotherapy and You". SHIPPING: 10 advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. Ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, (410)644-7853. Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days notice. Notify the NCI Communications Office at (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 09/16/99. Assuming an award date of 09/27/99, material shall be picked up on 09/28/99, 10,000 copies shall be delivered to the destination identified in this solicitation on 10/23/99 by 12:00 p.m.(noon) EST. NOTE: Advanced sample copies must be received at the NCI Communications Office prior to any bulk distributions. On 11/05/99 the balance of copies shall be due to Aspen Systems. On 11/12/99 the return of all furnished materials and receipts shall occur. NOTE: please be aware that without the return of all the furnished items, completed as specified within these printing specifications, payment will be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling any cartons. If the number is provided, use it on the cartons. Packaging requirements for bulk shipments to NCI: Shipments not conforming to these requirements can be refused. Products must be shrink wrapped or banded in convenient units. Insert to lay flat, in new 275 lb. test corrugated containers weighing less than 48 pounds, not more than 120 copies per carton. The cartons shall be specifically manufactured to fit this product. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with the warehouse if the inventory number is not furnished prior to labeling any cartons. Receiving hours are 9:00 am -- 12:00(noon) and 1:00 -- 4:00 p.m., Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship the balance of copies to Aspen Systems,Inc., 1000 Haverhill Road, Baltimore, MD 21229, Attn: Mr. Andy McMahon (410) 644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Printing Officer -- Phone: (301) 402-2624. Label each carton one end with the NCI PC No., Title, Inventory No. and the Quantity per carton and per package [9-NCI-PC-140, (20's/120 per carton) "Chemotherapy and You, Inventory No. P-117]. Plastic strap band every skid 2 times in both directions over corrugated edge protectors and wooden skid tops, 40" x 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to the top. The required pallet dimensions are: Side dimensions 40", Front Dimensions 48". The cartons shall onlybe new 275 lb. test corrugated and specifically made to contain 120 bound books. BASIS FOR AWARD: Award will be made to the responsible offeror with the responsive, lowest priced offer/quote that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications or other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent, on (301)-402-4509. OFFERS: Offers must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Quotation/Offers must be accompanied by a completed Offeror Representations and Certification-Commercial Items with DUNS Number addendum", signed by an authorized representative of the offeror. Offers/quotes must be received in the contracting office by 1:30 pm EST on 09/24/99. Please refer to the solicitation number RFQ-NCI-90220-NQ. Posted 09/07/99 (W-SN377068). (0250)

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