Immigration & Naturalization Service, Procurement Division, 425 I St., NW, Room 2208, Washington, DC 20536

G -- EMPLOYEE ASSISTANCE PROGRAM -- AMENDMENT A00002 SOL HQ-99-06 DUE 092499 POC Marina Atchison 202-305-7494 E-MAIL: Marina Atchison, Marina.E.Atchison@usdoj.gov. HQ-99-06 previously posted in the CBDNet on August 25, 1999 has been amended. Amendment A00002 is issued to the above combined synopsis/solicitation for purchase of Employee Assistance Program services. This amendment is issued in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes an amendment of the above solicitation, proposals are being requested, and a written amendment will not be issued. This amendment is issued to furnish questions and answers concerning this synopsis/solicitation and to extend the due date. QUESTIONS AND ANSWERS: Question No. 1: To what extent does the INS want the major components of the proposal segregated? Answer: The technical proposal (including past performance information) should be separate from the cost proposal. Question No. 2: In two separate volumes, a Business/Price proposal and a Technical proposal? Answer: Yes, separation of the Technical Proposal from the Business/Price Proposal isrequired. Question No. 3: Are the past performance references to be bound separately, or included with the technical information? Answer: The past performance references can be included as part of the Technical Proposal. Question No. 4: Does the INS have any format requirements (font and/or margin size) or page limitations? Answer: No. Question No. 5: Is there a preferred binding method (ring binders, spiral binding, unbound, etc.)? Answer: No, but is suggested that the proposals be bound separately by whatever means the offeror chooses. Question No. 6: How many copies (of which volumes) are required? Answer: Two copies of each proposal should be submitted. Question No. 7: Please advise us of any other format- and/or structure-related requirements or preferences. Answer: There are no other known format- and/or structure-related requirements or preferences. Question No. 8: Can you provide any insight as to the EAP- specific scope of services including employment services (#7), vocational interest test (#8), and mediation services (#9)? These areas normally fall outside of the purview of even a comprehensive clinical and worksite based EAP. Answer: In an effort to assist the spouses of employees who may be forced to give up their jobs when their INS spouse must relocate, the EAP offers employment services. It is anticipated that approximately 200 spouses will request such services each fiscal year totaling 1,000 hours. It is anticipated that approximately 500 hours of mediation services will be required each year. Mediation services must be available to employees throughout the domestic offices for the purpose of resolving disputes. Successful mediation will resolve differences and significantly reduce costs associated with administrative appeals and other forms of litigation. Mediation services will allow both parties to explain their feelings and reduce hostility through open dialogue facilitated by the mediator. The disputants will clear up misunderstandings, find areas of agreement, and incorporate these agreements into mutually agreeable solutions, defined by the disputants themselves. Question No. 9: Is there any likelihood that the RFP will be amended to exclude the employment services and mediation services? Please advise. Answer: No, the employment services and mediation services are an integral part of the INS EAP requirement. Question No. 10: We have the "6 of 6 pages of the synopsis/solicitation" taken from the Internet. (HQ-99-06). Do we have all of the RFP information pertinent to present a complete/full proposal to the INS? Answer: There is an amendment A00001 posted in CBDNet on August 27, 1999. The combination of the original synopsis/solicitation posted in CBDNET on August 25, 1999, amendment A00001 posted in CBDNet on August 27, 1999, and this amendment constitutes all of the RFP information required to present a proposal to the INS. Question No. 11: We do not have FAR 52.212-1 and -1 (b), FAR 52.212-2, FAR 52.212-3, FAR 52.212-4, FAR 52.212-5, FAR 52.232-19, FAR 52.217-5, FAR 52.217-8, FAR 52.217-9, FAR 52.203-6, FAR 52.203-10, FAR 52.219-8, FAR 52.219-9, FAR 52.219-14, FAR 52.222-26, FAR 52.222-35, FAR 52.222-36, FAR 52.222-37, and FAR 52.225-21. Are these essential to our proposal? If so, can they be faxed or overnighted? Answer: These clauses and provisions are essential to understanding the Government's requirements and responding to the terms and conditions of the solicitation. Copies of these clauses and provisions are available upon offeror request by facsimile only. Question No. 12: How many copies of the RFP are requested? Answer: See previous response. Two copies of both the technical and cost proposal are required. If offerors respond using the SF1449, two copies are required. If response is on company letterhead, two copies are required. Two completed copies of FAR 52.212-3 must be provided. Question No. 13: Are the Technical and Cost proposals presented as separate submissions? Answer: The Technical Proposal and Cost Proposal should be separately bound. Two copies of each are required. Question No. 14: Is the Sept. 14th (3 P.M.) submission date holding firm? Answer: The date for receipt of proposals is extended to September 24, 1999, 3:00 p.m. local (Washington, DC) time. Question No. 15: Please provide a copy of the bid/proposal abstract and schedule (pricing) for the contract presently in place. Answer: The current contract was awarded to Health and Human Services Group of Mission Viejo, CA in 1993. The original contract contained the following pricing: Base Year: CLIN 1 Clinical Services, 1896 Hours, $145.00 per Hour, $274,920; CLIN 2 Critical Incident Stress Debriefings (CISD), 250 Hours, $120.00 per Hour, $30,000; CLIN 3 Training, 934 Hours, $155.00 per hour, $144,770; CLIN 4 Travel, Not to Exceed $30,000; Base Period Total $479,690; Option Year 1: CLIN 1 Clinical Services, 1896 Hours, $152.00 per Hour, $288,192; CLIN 2 CISD, 250 Hours, $126.00 per Hour, $31,500; CLIN 3 Training, 934 Hours, $163.00 per Hour, $152,242; CLIN 4 Travel, Not to Exceed $30,000; Option Year 1 Total $501,934; Option Year 2: CLIN 1 Clinical Services, 1896 Hours, $160.00 per Hour, $303,360; CLIN 2 CISD, 250 Hours, $132.00 per Hour, $33,000; CLIN 3 Training, 934 Hours, $171.00 per Hour, $159,714; CLIN 4 Travel, Not to Exceed $30,000; Option Year 2 Total $526,074; Option Year 3: CLIN 1 Clinical Services, 1896 Hours, $168.00 per Hour, $318,528; CLIN 2 CISD, 250 Hours, $139.00 per Hour, $34,750; CLIN 3 Training, 934 Hours, $180.00 per Hour, $168,120; CLIN 4 Travel, Not to Exceed $30,000; Option Year 3 Total $551,398; Option Year 4: CLIN 1 Clinical Services, 1896 Hours, $176.00 per Hour, $333,696; CLIN 2 CISD, 250 Hours, $146.00 per Hour, $36,500; CLIN 3 Training, 934 Hours, $189.00 per Hour, $176,526; CLIN 4 Travel Not to Exceed $30,000; Option Year 4 Total $576,722; Total Extended Price (5 Years) $2,635.818. Prompt payment discount 10% -- Net 10 days and 5% -- Net 15 days. These prices are for the basic contract awarded as a result of a negotiated solicitation. This contract has been modified and prices have changedsince the original award. Question 16: Is this a small business set-aside? Answer: No. Question 17: Does INS only want pricing information for the base year and option or a complete proposal? Answer: A complete proposal is required addressing all of the requirements set forth in the combined synopsis/solicitation. The date for receipt of proposals is extended to September 24, 1999, 3:00 p.m., local (Washington, DC) time. Offerors must acknowledge receipt of this amendment A00002 before the hour and date specified in the RFP. Failure of this acknowledgement may result in rejection of your proposal. If as a result of this amendment you desire to change a proposal already submitted, such a change may be made by a letter. The letter must refer to the RFP No. HQ-99-06 and this amendment, and be received before the time and date specified. The synopsis/solicitation HQ-99-06 is amended as indicated above. The date for receipt of proposals is extended to September 24, 1999, 3:00 p.m. local (Washington, DC) time. Except as provided herein, all other terms and conditions of HQ-99-06 remain unchanged and in full force and effect. End of amendment A00002 to synopsis/solicitation number HQ-99-06. Posted 09/08/99 (W-SN377649). (0251)

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