National Institutes of Health, National Heart, Lung, and Blood Institute, Contracts Operations Branch, 6701 Rockledge Drive, Room 6100, MSC 7902, Bethesda, MD 20892

99 -- MISCELLANEOUS SOL NHLBI-PS-99-502 DUE 092799 POC Cecilia D. Morales, Purchasing Agent (301)435-0369, Debra C. Hawkins, Chief, Procurement Section, 93010435-0366 This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number NHLBI-PS-99-502, and is issued as on Request For Quotation (RFQ). This solicitation includes all applicable provisions and clauses in effect through the Federal Acquisition Circular 97-12. This requirement is a Small Business set aside. The Standard Industrial Classification (SIC) code is 7371, Size Standard $18.0 million. The item to be acquired is one (1) each Public Affairs and Government Relations Software package (PRoffice for windows and GRpro for windows) manufactured by Capitol Hill Software for the National Institute on Drug Abuse (NIDA). This software package must provide comprehensive reporting capabilities on the data for Media, Legislative, and Clipping activities such as queries, reports, and lists. It should include at least 110 distinct management reports such as staffer call-ins, responses to elected officials, clipping analysis media profiles, Press Inquiry Center for fact database, logging, forwarding, and replying to press calls, capability of full text searching of news clips and history, two open databases, for individuals and organizations for management of non-media based relationships as well as NIDA's officials and contacts, provide information on legislators, staff, committee assignments on a real time basis via electronic updating, etc. 3rd party source is not acceptable. The management system must include a built-in import utility to read in non-media contacts. The software must be designed to be a complete enterprise wide solution and to incorporate many users through LAN access. The contractor must have an internal research team which does the data collection and verification of information providing more accurate and timely information updates and shall provide a comprehensive National media directory which shall be updated weekly including pitching profiles and editorial calendars. The Data updates must be able to incorporate data feedback and new contacts from clients using the program, the contractor then must update those contacts from there on out for NIDA. The software shall be able to perform exclusive DigiClips scanning service for customers for clipping archives to be transferred into the system and linked back to the journalist who wrote the articles, exclusive E-Clips option of electronic gateways to bring in news clips from external news sources, exclusive Publicast option of broadcast fax and e-mail services which should be fully integrated with the product. The contractor must guaranteed a real person assistance for technical support answers on every incoming call, voicemail is not acceptable. Complete on-site implementation and training service must be provided by the contractor. Annual service plan on all upgrades of the software product must be available. The Contractor representative must contact the NIDA technical support team to ensure the customer satisfaction with the product and service. The PRroffice for windows shall include the following: Manage clippings, Ability to search, sort, view and print clippings in a few keystrokes; Link clippings to journalists and media outlets; Automatically group clippings by key words, including text or key topics; Create quick distribution summaries and exposure reports. Scan or Import Clippings, Scan in clippings with standard office scanning equipment, Instantly create a searchable text document in a word processing format, Instantly create and view an image of clippings, Import clipings from any online or electronic clipping service such as Luce On-Line, Ewatch, Lexis-Nexis E-Clips, NewsEdge, service on scanning the customer hard copy clips by keying appropriate information and electronically download the clippings into the customer system. Manage Media Contacts, record conversation notes, press release activity and history events in media contact records; search, sort, and compile targeted lists of media contacts using any of the data fields; comprehensive, National media directory with weekly updates; import any database or directory provided in standard database format; create one master press list from all the customer lists and directories for easy list selection and distribution; target media contacts by congressional or state districts; retrieve clippings records for journalists and/or media outlets. Press Inquiry Management, capture conversation notes and create log of press inquiries; access corporate fact file of releases, figures and executive profiles, allowing for easy e-mail forwarding; track and relate conversations with the customer press contacts to printed articles. Report Generation: in addition to pre-defined reports, "ad-hoc" report writer shall be included; ability to print, preview and e-mail reports; export reports to other popular spreadsheet and word processing programs; created and distribute clipping summaries and reports via fax, e-mail or mail. Correspondence Generator: use of sophisticated filters to create targeted media lists; connect directly to PR Newswire or U.S. Newswire for wire distribution of releases; direct connection to broadcast fax services and bulk e-mail distribution; create individual or mass mailing lists and letters; create fax and e-mail lists for distribution of letters and reports; ability to electronically store press releases and delivery information. Event Management: track appointments, schedule releases and press events, built in event tickler & visual event calendar, time and project accounting. The GRpro for windows shall include the following: Legislature Information: Federal and/or State Legislators with Committee and Sub-Committee assignments; capitol addresses and up to three district addresses shall be kept for each legislator; detailed biographical information on each congressional legislator; congressional staff directorywith contact phone numbers; maintain detailed history of meetings, communications and events; track contributions made to legislators; quick & easy communication with members or staff via fax, mail and e-mail. Contact Management: Manage employees, facilities, key contacts and members; create links to State and Federal Legislators using either 5 or 9 digit zip code matching; fax legislation updates to the customer contacts in a few keystrokes; import directly from the customer membership or employee databases including name, address, and more about the customer contacts with up to 16 User Definable Fields; store survey results and special interest profiles. Legislation Management: download bill sponsorship, co-sponsorship and vote information for Legislation on a daily basis; send targeted letters based on sponsorship status and voting records to grassroots members; print customized legislation and vote analysis reports for distribution to the customer contacts. Report Writer: Flexible reporting features must allow the user to quickly access information on any of the fields stored in GRpro; sort, arrange and select data based on user selected criteria; view reports on screen, send them to a printer, via e-mail and/or file format. Letter and Label Generator: Quick create targeted letters to Legislators, Comities, Grassroots contacts -- any user defined criteria; broadcast fax generation from within the software selecting the customer targeted contacts; use standard mail merge programs to create customized letters; print labels for quick mailings. Special Features: on site installation and training; electronic data updates and system access with a click of the mouse button; built-in communication gateway for quick and easy fax broadcasts; media contact file of at least 1,000 National publications; technical support access -- over 90% of all calls must be solved during the initial conversation, all calls made during business hours (Monday thru Friday from 8:00 A.M. through 5:00 P.M.) must be able to speak to a technical representative; special needs must be scheduled Outside business hours. The customer account executive which will be the personal contact with the contractor will schedule training and updates on new product features or enhancements. The Government's desired delivery and acceptance schedule is seven (7) calendar days from the contract award date. The provisions of FAR Clause 52.212-1, Instructions to offerors -- Commercial Items, applies to this acquisition. The provisions of FAR Clause 52.212-2, Evaluation -- Commercial Items is applicable to this acquisition. Award will be made based on lowest price, time for delivery of the product, convincing written warranty that the product offered is the same or identical to the product described in this acquisition and that is technically acceptable offer meeting the government's specifications. The Offeror must include a completed copy of the provision of FAR Clause 52.212-3, Offeror Representations and Certifications -- Commercial Items with its offer. The provisions of FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The offeror must provide three (3) copies of the proposal, descriptive literature inclusive of detailed specifications as part of the quotation, warranty and total U.S. dollar amount. FAR Clause 52.212-5, Contract Terms and Conditions Required to implement Statutes or executive Orders -- Commercial Items -- Deviation for Simplified Acquisitions, applies to this acquisition. Interested vendors capable of furnishing the government with the product specified in this synopsis should submit a quotation to the below address. The quotation must reference "Request for Quotation" number NHLBI-PS-99-502. Quotations will be due fifteen (15) calendar days from the publication date of this synopsis by 3:00 p.m. E. T. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Quotations must be submitted in writing to the National Heart,Lung, and Blood Institute, Contracts Operations Branch, Procurement Section, Rockledge Building 2, Room 6143, 6701 Rockledge Drive, Bethesda, MD 20817-7902, Attention: Ms. Cecilia D. Morales, Purchasing Agent, Fax number 301-480-3345. Fax quotations will only be accepted if dated and signed by an authorized representative Posted 09/09/99 (W-SN378579). (0252)

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