Department of Veterans Affairs, Great Lakes Healthcare Systems, Great Lakes Acquisition Center, Bldg. 5, 5000 West National Ave., Milwaukee, WI 53295

J -- MAINTENANCE, REPAIR AND REBUILDING ETC SOL 69D-393-99 DUE 091799 POC Diane Brazale, Contracting Officer (414) 902-5403 The Great Lakes Acquisition Center intends to negotiate a Sole Source Contract with AudioCARE Systems of Wayne PA to upgrade the existing Mumps Audiofax Systems from DOS to Windows NT as required at various facilities throughout VISN12. Facilities include but are not limited to the VA Medical Center, Milwaukee WI; North Chicago, and Tomah WI. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Far Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation number RFQ 69D-393-99 has been assigned to this procurement. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-13. SIC 7371. Cost shall include all labor, material, tools and equipment necessary to furnish and install NT upgrade at various facilities throughout VISN12. Cost shall include all hardware and software required for a complete turnkey installation. Vendor shall insure that the new upgrade will be Y2K compatible as defined herein. Equipment shall include but not be limited to the following: Pentium II 300 MHz, computer, 4GB HD (minimum), 32MB RAM (minimum), 17" (minimum) Color Monitor, CD ROM Drive, NT 4.0 Workstation, Mouse, Keyboard, SMC Ethernet Card, Dialogic Telephony Cards, Iomega 100 MB Zip Drive and installation. Cost shall include all MUMPS license transfers, support systems, manufacturer's warranties and/or license software, and any training which may be required. The upgrade will allow for future expansion of up to 32 concurrent lines and future integration with WEB and other systems. Upgrade shall be completely compatible with the VA's existing DHCP/VISTA systems and allow for future product enhancements and Pharmacy 7 compatibility. Upgrade will insure that changes made will respond to DHCP/Kernel/Fileman Updates. Upgrade shall provide full compatibility with existing AudioCARE system and other components and include additional MSM multi-user licenses and additional M-Talk Interactive Telephony software licenses, as required. Update will allow for improved capabilities of existing systems including but not limited to answering machine detection, improved networking interactions via standard NT platform (i.e. Printing to windows networked printers); on-site logon via Telnet, True multi-tasking capabilities for running multiple processes, and on-line Help in Standard Windows format. All components are included in the contract price. All equipment shall be shipped FOB Destination to the appropriate facilities within 45 days of receipt of purchase order. Exact delivery schedule shall be established as mutually agreed upon with the vendor at the time of contract award. Negotiated cost includes all shipping, handling, applicable taxes, VA on-site personnel training and all costs necessary or incidental for a complete turnkey installation. Vendor shall provide two (2) copies of operation/user's manuals upon completion of installation.Vendor shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, UL, OSHA, VA and applicable standards. Vendor shall provide a copy of the written warranty upon installation for all software and hardware components. Copy shall be provided to the assigned COTR and CO and shall be in effect from the date of final acceptance by the Government or equivalent to what is provided in the commercial market. The names of the COTRs at each location shall be provided at contract award. VENDOR TO PROVIDE Dunn & Bradstreet (D&B) NUMBER WITH SIGNED QUOTE. Payment will be made within 30 days from final acceptance by the government. Invoices shall be submitted to the Department of Veterans Affairs, Finance Center, P.O. Box 149971, Austin TX 78714. Invoices must contain (1) Name and address of the Contractor; (2) Invoice date; (3) Contract number, contract line item number and, if applicable, the order number; (4) Description, quantity, unit of measure, unit price and extended price of the items delivered; (5) Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped on Government bill of lading; (6) Terms of any prompt payment discount offered; (7) Name and address of official to whom payment is to be sent; and (8) Name, title, and phone number of person to be notified in event of defective invoice. Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. Contractors are encouraged to assign an identification number to each invoice. All equipment, replacement parts, components, hardware, software and firmware containing information technology delivered under this contract shall be Year 2000 Compliant. Year 2000 Compliance means that information technology accurately processes date/time data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, andthe years 1999 and 2000 and leap year calculations. The Vendor is required, as part of the offer, to provide documentary evidence that equipment, replacement parts, components, hardware, software and firmware offered is Year 2000 Compliant. The agreed upon price for this upgrade shall be applicable to all facilities within VISN12. The following incorporated provisions and clauses are those in effect through FAC 97-13 and are applicable to this acquisition. 52.212-1, Instructions to Offerors -- Commercial Items; Addendum to FAR 52.212-1, Paragraph (b) (5): Offerors shall provide an express warranty which at a minimum shall be the same warranty terms, including offers of extended warranties, offered to the general public; 52.212-4, Contract Terms and Conditions-Commercial Items: 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items; 52.222-3, Convict Labor; 52.233-3, Protest After Award; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.225-3 Buy American Act Supplies; 52.225-18 European Union Sanctions for End Products; Veteran-owned Small Business; 852.270-4, Commercial Advertising; Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. The proposed contract action is for the purchase and installation of this equipment, which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1. All FAR provisions and clauses may be reviewed and/or obtained from the General Service Administration's Federal Acquisition Regulation website at Internet address http://www.arnet.gov/far. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this proposed contract, based upon responses to this notice, is solely with the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses must be submitted no later than 2:00 PM on 09/17/99 to the Contracting Officer indicated above. Posted 09/10/99 (W-SN378846). (0253)

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