311th HSW/PKO, 8005 9th St, Bldg 625, Brooks AFB, TX 78235-5353

J -- ELEVATOR MAINTENANCE/REPAIR ON BROOKS AFB TX SOL 99QO944 DUE 102099 POC Ms Abbe Guerra, abbe.guerra@brooks.af.mil E-MAIL: Click here to contact the contract specialist or contracting, Contract Specialist: abbe.guerra@brooks.af.mil Contracting Officer: john.king@brooks.af.mil. This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) for Solicitation #99QP044. Note 1. This award is being set-aside for small businesses under SIC Code 7699. The standard for small businesses is $5.0 million or less in annual receipts. STATEMENT OF NEED 1.1 SCOPE. The contractor shall provide all qualified personnel (labor), materials, tools, equipment, transportation, supervision and other items necessary to perform all operations in connection with the inspection and complete maintenance and reapir of elevators as defined in this Statement of Need. 1.2 LOCATION. The work sites are located at various buildings on Brooks AFB TX. Building numbers are located on the bid schedule provided below. 1.3 The contractor shall be a certified service representative (minimum of five (5) years experience) of the particular system(s) and all work accomplished shall be in accordance with the manufacturer's recommendations for that system and applicable Safety and Health Standards. 1.4 HOURS OF OPERATION. All inspections and maintenance/repairs shall be performed during normal duty hours, 7:30 am to 4:15 pm, Monday through Friday. Brooks AFB Civil Engineering Flight (311 CES/CECS) shall be notified three (3) days in advance of any scheduled testing, inspections and maintenance. Emergency work involving other than normal working hours shall be cleared through the Contracting Officer. 1.5 ON-CALL SERVICE. The contractor shall provide a designated point of contact and make necessary arrangements to insure a point of contact is available within one (1) hour after verbal notification by 311 CES/CECS or the Contracting Officer. (See para 1.5.1 for exceptions) 1.5.1 The contractor shall not honor requests for on-call service from sources other than 311 CES/CECS or the Contracting Officer. The only exceptions to this shall be calls made by Brooks Security Forces Squadron and Fire Protection Flight in emergency situations (trapped passenger). The contractor shall refer other calls to 311 CES/CECS, 536-2317 during normal duty hours and to the 311 Civil Engineer Service Call Unit, 536-1856 after duty hours. 1.6 INSPECTION AND ACCEPTANCE. The Office having responsibility for inspection and acceptance is the 311 Civil Engineer Squdron, Engineering Flight. 1.6.1 Elevators may be added or deleted to this SON as needed. When a building is added or deleted, the Contracting Officer or Administrator will verbally notify the contractor followed by a modification. 1.6.2 The Government will furnish the contractor all reasonable amounts of electricity and other utilities necessary to perform the services required in this SON. Mechanical equipment controls for heating, ventilation, and air condition systems shall not be adjusted by the contractor's employees. 2. SERVICE TICKET. After service has been accomplished, the Contractor shall provide a service ticket containing, at a minimum: date of service, nature of service performed, name and signature of Contractor's personnel performing service, certification of calibration and signature of the building manager/inspector. 3. SPECIFIC TASKS. 3.1. The Contractor shall inspect, maintain and repair elevators in accordance with the requirement set forth in Safety Codes for Elevators and Escalators, Inspector's Manual for Elevators and Escalators and manufacturer's recommendations. 3.2. SCHEDULING: The Contractor shall coordinate with the Government Quality Assurance Evaluator (QAE) and the building manager when scheduling maintenance and repair operations. 3.3. Initial inspections/maintenance shall be completed within ten (10) working days from the contract start date. 3.3.1. The Contractor shall perform quarterly, semi-annual and annual inspections as required in the ANSI Codes 17.1 and ANSI 17.2.3.3.2. During the initial and monthly inspections the Contractor shall thoroughly clean the entire hoistway (pit areas) of all accumulated dirt, grease, dust and debris. 3.3.3. Repairs shall be made by the Contractor as soon as possible, but NLT 24 hours after scheduled inspection unless otherwise authorized by the Contracting Officer. 3.3.4. The Contractor shall notify the inspector and building manager immediately of any unsafe conditions. The Contractor shall disconnect the main power supply for the elevators, then post an "Out of Order" sign on each applicable elevator door. 3.3.5. Job sites shall be kept neat and clean at all times. Storage of oily rags, lubricants, paints, equipment, etc., on Government property will not be permitted. 3.3.6. The Contractor shall not perform labor that is outside the scope of this SON without prior approval from the Contracting Officer. No additional charges may be accrued without the prior consent of the Contracting Officer. 4. REPLACEMENT/REPAIR PARTS: Replacement parts and materials having a value as defined below $150.00 or less per item, per job, per service call, shall be furnished and installed by the Contractor at no cost to the Government. 4.1. Replacement parts and materials having a value as defined in excess of $150.00 per item, per job, per service call, SHALL BE SUBJECT TO APPROVAL OF THE CONTRACTING OFFICER PRIOR TO PLACEMENT. Such parts and materials shall be furnished and installed at a cost to the Government of their value as defined below. 4.2. Value shall be defined as 100% of the item cost to the Contractor from his supplier as determined by the latest supplier's price list and EXCLUSIVE OF SHIPPING COST. 4.3. The Contractor is required to furnish the inspector an itemized list showing parts and materials needed for any repair(s) within five (5) working days after inspection. The Contractor shall provide parts that are new or reconditioned to equal or exceed the original manufacturer's parts and shall carry a part number. PROPOSALS SHALL INCLUDE MONTHLY AMOUNTS FOR THE FOLLOWING LINE ITEMS: BLDG 110 ELEVATOR CLIN 0001 Hydraulic Passenger (SN CW14248) BLDG 125 ELEVATORS (Electric) CLIN 0002 Passenger, Operatorless Control Montgomery (SN 12309) CLIN 0003 Passenger, Operatorless Control Montgomery (SN 12310) CLIN 0004 Freight (SN 12311) CLIN 0005 Freight (SN 12312) BLDG 150 -- ELEVATOR CLIN 0006 Oildraulic Passenger Dover BLDG 155 -- ELEVATOR CLIN 0007 Hydraulic Freight BLDG 170 -- ELEVATOR CLIN 0008 Hydraulic Passenger (Westinghouse C156) BLDG 186 -- ELEVATOR CLIN 0009 Hydraulic Freight BLDG 532 -- ELEVATOR CLIN 0010 Oildraulic Passenger Dover (SN 25K474) BLDG 578 -- ELEVATORS CLIN 0011 Hydraulic Passenger Dover (B2696) CLIN 0012 Electric Dumbwaiter (SN 11893) BLDG 1150 -- ELEVATORS CLIN 0013 Passenger, Dover CP-60-15, (SN 80113) CLIN 0014 Passenger, Dover CP-60-15, (SN 80120) BLDG 1156 -- ELEVATOR CLIN 0015 Hydraulic Passenger Dover A completed copy of Offeror Representations and Certifications -- Commercial Itms (FAR 52.212-3) shall be included with all offers. The following contract clauses are applicable to this acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. Please submit offers to Abbe Guerra by e-mail at abbe.guerra@brooks.af.mil or by fax at 210-536-4253/4450 by Monday 20 Sep 99. Posted 09/10/99 (W-SN379114). (0253)

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