US EPA Region 8, Attn: 8TMS-G(Simplified Acquisitions), 999 18th Street, Suite 500, Denver, CO 80202-2466

R -- ENVIRONMENTAL TECHNICAL ASSISTANCE TO THE NORTHERN CHEYENNE TRIBAL AIR PROGRAM SOL RFQ-CO-99-00178 DUE 092299 POC Debbie Clevenger (406)441-1120, X221 E-MAIL: clevenger.debra@epa.gov, clevenger.debra@epa.gov. This is a re-solicitation of RFQ-CO-oo-00178. Original Quotations were losty by courier company en route to Project Officer in Montana. Please resubmit quotations directly to US EPA Region 8 Montana Office either by fax (406) 441-1125 or mail to US EPA Region 8, (8MO/B.Wahl), 301 S. Park Drawer 10096, Helena, MT 59626. Quotations must be 15 pages or less. Quotations in excess of 15 pages will bont be considered. Quotations must be received by 4 P.M. (MST), 9/22/99, in the Helena office. Quotations received after 4 P.M. on 9/22/99 will not be considered. Contract Requirements: Work to be performed at the Northern Cheyenne Trib, Air Quality Program, P.O. Box 128, Lame Deer, MT 59403. The contractor shall: 1. Procure, and both pre- and post-sample weigh, PM-10 filters collected by Tribal personnel. Requirements include supplying data forms, envelopes, and postage to the Tribe on a quarterly basis. EPA Region 8 will provide all filters. It is not necessary to refrigerate filters to preserve volatiles. 2. Contact Tribe and/or project officer when filters or data are incomplete, and provide recommendations for correcting the problems. Whenever correction necessitates an unbudgeted trip or a large expenditure in technical assistance, contractor shall contact the project officer for prior approval in order to avoid cost overruns. The data validity/completeness requirement is 75% for each calendar quarter. Data validity/completeness between 75-100% is an excellent goal encouraged by the Montana Office. The contractor will monitor data validity/completeness during each quarter by ensuring receipt of filters on a minimum of a biweekly basis, or receipt of data download disks on a monthly basis. The contractor will notify the project officer regarding problems identified with data validity/completeness. 3. Analyze and report PM-10 and meteorological data to the Tribe and EPA through quarterly reports to be received no later than 8 weeks after the end of each calendar quarter. One (1) copy, each, should be sent to the Tribal contact, the project officer, and directly to the EPA Technical Assistance Team. Reports must be double-sided, and shall outline the monitoring network, the period covered by the report, and activities performed under the contract. As a quality assurance step, the contractor will provide a certification of acceptance for the data submitted in the quarterly report. The certification will be sent with the quarterly report to the Tribal contact. 4. Detail the circumstances for all periods of missing data to assist the project officer in taking appropriate followup. Be brief, but as specific as possible. Avoid generic statements which do not assist with followup, such as "Filter not collected". Instead, provide the circumstances whenever possible, such as "Personnel unavailable to collect filter... Winter weather prevented filter collection... Tribe has not provided details... etc". 5. Verify that all data collection addresses all parameters needed for input into the national AIRS database. Prior to input of data into AIRS, the contractor must receive a certification signed by the tribal quality assurance officer approving quarterly data. 6. Input all ambient air monitoring data, precision and accuracy data, all valid (precision) data pairs in AIRS format on a disk provided by the EPA Technical Assistance Team. Return the disk to the Technical Assistance Team for inclusion in the national AIRS database within 60 days of the end of each quarter. 7. Track information on all filters which have been voided. 8. Ensure during each quarter that all monitors remain on correct sampling schedules. Ensure that meteorological equipment is working properly. Repair equipment on an as needed basis, and only after receiving approval from the project officer for materials exceeding $50.00. All spare and replacement parts will be reimbursed at cost plus 15% for procurement costs. 9. Conduct a one-point flow (accuracy) audit on one or two PM-10 samplers every quarter on the Tribal network. Ensure that every sampler is audited once per year. Conduct audits according to the requirements of 40 CFR Part 58, Appendix 3.4.1 [See guidance in Redbook Section 2.11.7]. 10. Provide technical guidance and supervision to Tribal technicians conducting calibrations. On a quarterly basis, ensure that Tribal technicians can perform calibrations by visually observing calibration procedures. 11. Install PM-10 samplers, meteorological towers, and monitoring stations support equipment where needed, and as specified by the Tribe and project officer. 12. Provide on-site training and technical assistance to Tribal technicians, as needed. For additional and unbudgeted training and assistance, contractor shall contact the project officer for prior approval. 13. Anticipated problems and/or needed changes in this scope of work shall be communicated in writing to the project officer as soon as it is reasonably possible to do so in order to maximize the opportunity for successful resolution. 14. Provide on-site training and technical assistance inwriting, reviewing, and implementing the Quality Assurance Project Plan (QAPP). To ensure data validity, the contractor shall conduct periodic reviews to ensure that the QAPP is being implemented. Posted 09/13/99 (W-SN379532). (0256)

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