Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue, Building 5681, Bolling AFB, DC, 20332-0305

J -- TO MAINTAIN THE ENERGY MANAGEMENT CONTROL SYSTEM LOCATED AT BOLLING AFB, WASHINGTON DC SOL F49642-00-QV025 DUE 092799 POC Valerie Crosby, Contract Specialist, Phone 2027677958, Email valerie.crosby@bolling.af.mil -- Keith Upah, Contract Specialist, Phone 202-767-7965, Fax 202-767-7896, Email keith.upah@bolling.af.mil WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F49642-00-QV0 25&LocID=207. E-MAIL: Valerie Crosby, valerie.crosby@bolling.af.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number F49642-00-QV025 is issued as a request for quotation (RFQ) and will result in fixed-price line items with estimated quantities for one year from 01 Oct 99 through 30 Sep 2000. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-13. This acquisition is full and open competition/unrestricted. The SIC Code is 7378 and business size standard is $18 million. Wage Determination No. 94-2103, Rev 19, dated 28 Jun 99 is attachment 1 to this notice. Contractor shall obtain attachment 1 via fax (202) 767-7896 from the Contract Specialist above. Request should be made immediately. In order to be considered responsive, offerors must certify in writing that their proposal meets all requirements set forth in this solicitation, attachment included. Schedule B. Nonpersonal Services: Contractor shall provide all personnel, transportation, software, equipment, tools, supplies, supervision and material necessary to maintain the Energy Management Computer System (EMCS) located in Bldg 370 and Hangar One at Bolling AFB, Washington DC in accordance with the Statement of Work. LINE ITEMS: 0001 Database Maintenance,12 MO, Unit Price $__________, Extended Price $__________. 0002 Software/Hardware Maintenance, 4 QTR, Unit Price $__________, Extended Price $__________. INTERVENING SERVICE CALLS: 0003 PPM Hourly Rate, estimated 60 HRS, Unit Price $__________, Extended Price $__________. 0004 OPPM Hourly Rate, estimated 20 HRS, Unit Price $__________, Extended Price $__________. 0005 Parts and Materials, NOT TO EXCEED $12,500.00. TOTAL ESTIMATE PRICE $_____________. LEGEND. PPM means Principle Period Maintenance (normal duty hours), OPPM means OutsidePrinciple Period Maintenance, MO means monthly and QTR means quarterly. Description of Requirement/ Statement of Work (SOW). 1.1. SCOPE OF WORK: Contractor shall provide all personnel, transportation, software, equipment, tools, supplies, supervision and material necessary to maintain the Energy Management Computer System (EMCS) located in Bldg 370 and Hangar One at Bolling AFB, Washington DC. The contractor shall perform the contracted services to the standard identified and shall not be construed to limit the contractor's responsibility or obligation to effect a complete and proper maintenance in accordance with applicable trade practices. 1.2. QUALITY ASSURANCE: EMCS personnel shall monitor contractor and feedback will be provided to Contracting officials. In the event a problem is not corrected in a timely or a satisfactory manner EMCS personnel will inform the QAE MSgt Edwards 767-1257. Contractor will be surveilled via customer complaint. 1.3. QUALIFICATIONS OF CONTRACTOR: The contractor_s personnel shall have a minimum of three (3) years experience and fully qualified as a technician on Landis and Siemens Equipment. The contractor must provide their qualification along with their proposal. 1.4. PREVENTIVE MAINTENANCE SERVICES: 1.4.1. The contractor shall perform monthly database maintenance to include but not limited to the EMCS Central equipment databases backups for all programs, graphics, Standalone Control Unit (SCU), Multi Building Controller (MBC), Unitary type field panels, and LAN devices. The contractor shall provide all software upgrades for the main EMCS and provide field software for laptops to troubleshoot all equipment on Bolling AFB by Air Force and Government employees. If the equipment cannot be repaired in a timely manner, the contractor shall provide loaner equipment in the event the equipment must be sent out for repair. Any and all equipment must be 100% compatible with Landis and Siemens equipment and software. No bac net devices allowed. 1.4.2. The contractor shall provide on-site quarterly maintenance for EMCS Central equipment hard drives and all databases. The contractor shall provide field laptops with manufacturer approved methods to maintain and repair all keyboards, monitors, internal, and external devices. Contractor shall provide replacements for field panel equipment and LAN controllers, Fiber Hubs and Fiber optical terminals in the event of failure. Air Force and Government employees will install these items. 1.5. HOURS OF OPERATION: Work shall be performed during the normal workweek, 0700 to 1600, Monday through Friday with the exception of intervening service calls. 1.6. INTERVENING SERVICE CALLS: Intervening service calls are defined as additional visits and services requested at any time other than regularly scheduled visits. Intervening calls shall include determining the cause of trouble and making repairs or adjustments that require parts and supplies. The contractor shall respond within four (4) hours of request by the using agency and on-site for repairs within twenty-four (24) hours, five (5) days a week. The service calls shall be included in the maintenance cost. The service technician must contact the POC prior to going to the job site to be serviced. Upon completion of work, the technician shall report in person to the POC or Government Representative in Bldg 370. When a service call is placed against the contract, the contractor shall perform in accordance with the following paragraphs. 1.6.1. Labor for Intervening Service Calls Only. The Government shall reimburse the contractor for all labor hours used in repairing the equipment to be maintained under this contract specified in line items 0003, and 0004. 1.6.1.1. Labor charges will not apply for time spent by contractor personnel after arrival at the site, awaiting arrival of additional contractor personnel and/or delivery of parts, etc., after a service has commenced. 1.6.1.2. Inside and Outside of Principle Period of Maintenance. 1.6.1.2.1. If the contractor is notified and given access to the equipment to effect repairs during the principal period of maintenance (PPM), continuous remedial maintenance service shall be provided to the government at the PPM hourly rate should this service be continued outside the PPM. 1.6.1.2.2 Outside the principle period of maintenance (OPPM) hourly rate is effective only when the contractor is given access to the equipment to make repair(s) after normal duty hours. If the contractor fails to complete the repair(s) within four (4) hours, the contractor shall report to the Government Representative for approval to have repair time delayed. Then the next duty day can be used to complete the end-time of the repair at the PPM hourly rate. The contractor shall provide a means of answering intervening calls. 1.6.1.3. Labor charges will be computed to the nearest 14 hour. 1.6.1.4. The contractor shall use all practical means to ensure the EMCS is down only for minimal time. Employee_s vacation, sickness, or lack of availability of parts is not acceptable as an excuse for having the EMCS down for more than four (4) hours. 1.6.2. Parts and Material for Intervening Service Calls. The Government shall reimburse the contractor for all parts and materials used in repairing the equipment to be maintained under this contract. Parts exceeding $500.00 shall be reported at once to the Government representative for approval. Materials, shipping and handling will be paid in full. The contractor shall acquire parts and materials required for the performance of the contract provided sufficient funds remain on the contract for parts and materials. The contractor shall purchase parts and materials at the lowest price obtainable, secure reasonable competition for such purchases when available, take all discounts and obtain all rebates possible. These discounts and rebates shall be credited to the Government. Parts and materials purchased shall be of a quality which will adequately and economically serve the purpose for which they are intended and at least match in quality the item to be replaced. The parts andmaterials shall be standard products made by manufacturers regularly engaged in the production of such parts and materials. The contractor shall provide a copy of the original suppliers_ invoices, tickets, sales slips or other documents identify items purchased under the reimbursable portion of this contract. All documents shall be available for the QAE review. 1.6.2.1. The contractor shall provide a service ticket itemizing all parts used to the Government representative in building 370 upon completion of each service call. The service ticket must be signed by both the contractor and the Government representative before service call can be officially closed. The service tickets shall contain the following information: date, time of arrival, and departure; total time spent on repair; description of the malfunction and the fix; part number(s) and description of all parts replaced; type of repair made and parts replaced; date and time repair is completed; date and time notified of equipment failure, building number (s) and contract number. If parts are to be ordered, provide estimated time of delivery with estimated cost of repairs to be made. 1.7. INVOICES: The contractor shall submit itemized invoices reflecting all intervening service calls including labor and parts and scheduled preventative maintenance on a monthly basis. Invoices shall show the contract number, the name of the equipment, building number, date of service. Invoices shall be submitted in arrears in four (4) copies to Service Contract Management, 11 CES/CEOEC, 370 Brookley Avenue, Bolling AFB, DC 20332-6000. No payments will be made until an invoice, with properly acknowledged documentation is received and approved by the Contracting Officer or the Government representative. FAR Clauses. FAR 52.212-1, Instructions to Offerors Commercial Items is hereby incorporated by reference. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is determined most advantageous to the Government. Award will be made on an all or none basis. Offerors shall complete copy of the provision at FAR 52.212-3, Offer Representation and Certifications _ Commercial Items and DFAR 252.212-7000, Offer Representations and Certification _ Commercial Items with its offer. The FAR 52.212-4, Contract Terms and Conditions _ Commercial Items is hereby incorporated by reference. Addendum to clause FAR 52.212-4 apply to this acquisition, specifically the following cited clauses are applicable: 52.219-6, 52.252-2, and DFAR 252.204-7004. The clauses at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders _ Commercial Items apply to this acquisition, specifically, the following cited clauses are applicable: 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-3, 52.232-33, 52.222-41, and 52.222-42: IT IS NOT A WAGE DETERMINATION; Employee Class: Computer Operator III, WG-10 @ $16.47/19.26; Employee Class: Electronics Technician, Maintenance, WG-15 @ $20.80/24.26. DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes Applicable to Defense Acquisitions of Commercial Items is hereby incorporated by reference. Responses to this solicitation are due by 4:00 P.M. Eastern Time on 27 September 1999. The proposal shall be signed by an official authorized to bind the company. All offerors must be registered in the Central Contractor Registration (CCR) to be eligible for award. Contractor can contact the CCR by calling 1-888-227-2423 or e-mail at www.ccr2000.com. The FAR clauses web site is http://farsite.hill.af.mil/. Questions concerning this solicitation may be addressed to the Contract Specialist above. Posted 09/16/99 (D-SN381042). (0259)

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