Department of Defense, OSD/WHS, Real Estate and Facilities Directorate, Facilities Contract Office, Room 5A523 Pentagon, Washington, DC 20301-1155

R -- PROVIDE DEPARTMENT OF DEFENSE WITH NEWS INFORMATION SOURCES ON A REAL TIME BASIS AS DESCRIBED HEREIN. SOL MDA94699T0605 DUE 092799 POC Joyce Lofty, Contract Specialist and Donna Truesdel, Contracting Officer on (703) 695-5185 CBD COMBINED/SYNOPSIS SOLICTATION (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The proposed contract action is for services for which the Government intends to solicit and negotiate with one source (Federal News Services) under authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals (see xvi). THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. See numbered Note 22 for further specifics. (ii) This Solicitation MDA94699T0605 is a Request for Quote (RFQ) for Television Monitoring, Transcription and Internet/Web Services as described herein. (iii) This Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular Volume 64, No. 116, dated 17 June 1999. (iv) The applicable Standard Industrial Code is 7389 and the corresponding size standard is $5.0 million. The Small Business Competitiveness Demonstration Program does not cover this procurement. (v) LINE ITEMS (CLINS): The period of performance under this contract is 5 years (1 year base with 4 -- one year options to renew services). Base period -- 10/1/99 -- 09/30/00. The contractor shall provide Department of Defense with news information sources on a real time basis as described herein. 0001: Provide Transcription Services. 0001AA Provide a monthly price for transcription services. 0001AB Quote a price for quick turn-around transcription coverage (short-fuse/short notice). 0001AC Posting to various internet/web/research medium. 0002: Television Monitoring Services. 0002AA: Quote a monthly price for providing Television Monitoring Services, using 6 -- 10 key words and network, cable and local coverage level. 0002AB Quote a price for monitoring broadcast (by minute). 0002AC Quote a price for monitoring video clips (by minute). 0002AD Quote a price for providing verbatim transcripts of video news broadcasts (by page). 0003 Quote a price per month for six (6) users to access the vendor's Internet/Web News Services. Option I -- 10/1/00 -- 09/30/01. The contractor shall provide Department of Defense with news information sources on a real time basis as described herein. 0004: Provide Transcription Services. 0004AA Provide a monthly price for transcription services. 0004AB Quote a price for quick turn-around transcription coverage (short-fuse/short notice). 0004AC Posting to various internet/web/research medium. 0005: Television Monitoring Services. 0005AA: Quote a monthly price for providing Television Monitoring Services, using 6 -- 10 key words and network, cable and local coverage level. 0005AB Quote a price for monitoring broadcast (by minute). 0005AC Quote a price for monitoring video clips (by minute). 0005AD Quote a price for providing verbatim transcripts of video news broadcasts (by page). 0006 Quote a price per month for six (6) users to access the vendor's Internet/Web News Services. Option II -- 10/1/01 -- 09/30/02. The contractor shall provide Department of Defense with news information sources on a real time basis as described herein. 0007: Provide Transcription Services. 0007AA Provide a monthly price for transcription services. 0007AB Quote a price for quick turn-around transcription coverage (short-fuse/short notice). 0007AC Posting to various internet/web/research medium. 0008: Television Monitoring Services. 0008AA: Quote a monthly price for providing Television Monitoring Services, using 6 -- 10 key words and network, cable and local coverage level. 0008AB Quote a price for monitoring broadcast (by minute). 0008AC Quote a price for monitoring video clips (by. minute). 0008AD Quote a price for providing verbatim transcripts of video news broadcasts (by page). 0009 Quote a price per month for six (6) users to access the vendor's Internet/Web News Services. Option III -- 10/1/02 -- 09/30/03. The contractor shall provide Department of Defense with news information sources on a real time basis as described herein. 0010: Provide Transcription Services. 0010AA Provide a monthly price for transcription services. 0010AB Quote a price for quick turn-around transcription coverage (short-fuse/short notice). 0010AC Posting to various internet/web/research medium. 0011: Television Monitoring Services. 0011AA: Quote a monthly price for providing Television Monitoring Services, using 6 -- 10 key words and network, cable and local coverage level. 0011AB Quote a price for monitoring broadcast (by minute). 0011AC Quote a price for monitoring video clips (by minute). 0011AD Quote a price for providing verbatim transcripts of video news broadcasts (by page). 0012 Quote a price per month for six (6) users to access the vendor's Internet/Web News Services. Option IV -- 10/1/03 -- 09/30/04. The contractor shall provide Department of Defense with news information sources on a real time basis as described herein. 00013 Provide Transcription Services. 0013AA Provide a monthly price for transcription services. 0013AB Quote a price for quick turn-around transcription coverage (short-fuse/short notice). 0013AC Posting to various internet/web/research medium. 0014: Television Monitoring Services. 0014AA: Quote a monthly price for providing Television Monitoring Services, using 6 -- 10 key words and network, cable and local coverage level. 0014AB Quote a price for monitoring broadcast (by minute). 0014AC Quote a price for monitoring video clips (by minute). 0014AD Quote a price for providing verbatim transcripts of video news broadcasts (by page). 0015 Quote a price per month for six (6) users to access the vendor's Internet/Web News Services. (vi) DESCRIPTION OF THE REQUIREMENT: BACKGROUND INFORMATION: The Assistance Secretary of Defense -- Public Affairs (ASD(PA)) serves as the principal staff advisor and assistant to the Secretary of Defense for the DoD public information, internal information and all related matters. Critical to the mission of the Office of Asst. Secretary of Defense -- Public Affairs (OASD(PA)) is the ability to access news information sources on a real-time basis in order to provide public affairs guidance to the Department's senior leaders on breaking news and on public opinion concerning Defense-related matters. Transcription Services. Vendor will provide transcripts of Department of Defense briefings and press conferences, via e-mail, which will then be posted by the subscriber to the appropriate web page of the Department. Additionally, vendor agrees, upon request from subscriber, to transcribe and e-mail to subscriber other weekday Department of Defense and military service briefings, speeches and statements. Also, upon request of subscriber, vendor will transmit transcripts of additional requested coverage residing in vendor database. TV Monitoring. Vendor shall monitor TV news and public affairs programs on networks and more than 200 local and cable television stations throughout the United States based on keyword input provided by subscriber. Internet News Site. Subscriber requires the ability to conduct information research via sources that are accurate, up-to-date and provide timely information. To support this research need, it is required that we have access to a site that will enhance our current ability to obtain such information not available through other means. Also requires the ability to have same day verbatim transcripts of American and International leaders on matters of official Government policy and other news issues of the day. Must have access to transcripts of Presidential statements, briefings at the White House, State, Defense and Justice departments; speeches and press conferences of major political leaders and spokesperson; and Congressional hearings. PURPOSE AND OBJECTIVES OF THE AWARD: This contract will become a key mechanism in the provision of up-to-date information to the media and the public, as required by the public affairs charter. Through this contract, OASD(PA) will have a snapshot of information from around the country on which to base information and communications decisions. VENDOR REQUIREMENTS: (1) Vendor authorizes Subscriber to post to the appropriate web page of the Department of Defense Internet site those vendor transcripts of Department of Defense briefings and press conferences produced by vendor for its transcript wire service and Internet database. (2) Vendor agrees to convert these transcripts to Microsoft Word format and email them to an email address specified by the Subscriber immediately after the transcript is completed. The Subscriber agrees to wait at least 60 minutes after receipt of the emailed transcript before posting it on the Department of Defense web site. (3) Vendor agrees, upon request, to transcribe and email to Subscriber other weekday Department of Defense and other military service briefings, speeches and statements. The Subscriber agrees to provide vendor with either a line feed or an audio tape of said briefings. Subscriber agrees to make best possible efforts to provide vendor at least two hours advance notice of its need for this additional coverage but vendor understands breaking developments may not always make this possible. In such event, Subscriber agrees to provide as much advance notice as possible. (4) Vendor agrees, upon request by subscriber, to transmit the transcripts of additional requested coverage on the vendor Transcript Wire Service, to post the transcripts on the vendor Internet database and make the transcripts available to Nexus-Lexis. (5) Vendor agrees to monitor TV news and public affairs programs on networks and more than 200 local and cable television stations throughout the United States for mention of keywords provided by subscriber, and e-mail to subscriber. Monday through Friday, vendor will provide a daily listing report summarizing any news stories mentioning these keywords, the network or station name and city, name of program and time it was aired. The Monday report shall include monitoring results of the prior Friday,Saturday and Sunday. GOVERNMENT RESPONSIBILITES: General. To assist vendor to achieve greatest possible spelling accuracy of the transcripts, subscriber agrees to provide vendor by fax or email a list of correct spellings of names, places, acronyms and any other unusual words used in briefings. Equipment: It shall be Subscriber's responsibility to provide the computer, Internet provider (ISP) and e-mail software to receive the reports. CONTROL PROCEDURES. Performance by vendor is subject to any occurrence that arises out of causes beyond the control and without the fault or negligence of the contractor, and payments shall not be affected by any interruption caused thereby, if vendor can establish that it was not in default or that failure to perform is excusable. (vii) N/A (viii) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1 entitled Instructions to Offerors -- Commercial. The following provision is being added as an Addendum: FAR 52.214-31 Facsimile Bids/Quotes. (ix) The following provision does not apply to this acquisition: FAR 52.212-2 entitled Evaluation -- Commercial Items. Considering all factors (technical and price), award will be based on the best value to the Government. (x) Offers are to include a completed copy of provision FAR 52.212-3 entitled Offeror Representations and Certifications -- Commercial Items. (xi) The following provisions apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions -- Commercial Items. Addendum to the above clause is FAR 52.243-1 Changes -- Fixed Price. (xii) The following clause is applicable to this acquisition: FAR 52.212-5 entitled Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items. The following FAR Clauses within the aforementioned clause are being selected as applicable: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-19, 52.222-41, 52.222-42, 52.222-43, 52.222-44 and 52.232-33 (xiii) Other applicableclauses/provisions: FAR 52.217-5 Evaluation of Options, FAR 52.217-9 Option to Extend the Term of Contract, FAR 52.232-18 Availability of Funds, FAR 52.232-19 Availability of Funds for Next Fiscal Year. DFAR 252.204-7004, Required Central Contractor (CCR) Registration, is applicable to this requirement. Vendors may obtain CCR information by calling 1-888-227-2423 or via the Internet at http://ccr.edi.disa.mil. ONLY FIRMS REGISTERED IN CCR ARE ELIGIBLE FOR CONTRACT AWARD. (xiv) There is not a Defense Priorities and Allocations System (DPAS) number assigned to this acquisition. (xv) See Numbered Note 22. (xvi) Submission and delivery of quotes from interested sources are to be forwarded by September 27, 1999 by 10:00 AM local time, at one of the following locations: via facsimile 703-693-6807, Pentagon Metro Entrance, or Pentagon South Parking, Corridor 2 entrance. (xvii) The points of contact for this acquisition are: Joyce A. Lofty, Contract Specialist and Donna R. Truesdel, Contracting Officer at 703-695-5185. ANY FURTHER INQUIRIES ARE TO BE FORWARDED VIA FACSIMILE ON 703-693-6807. NO TELEPHONE INQUIRIES WILL BE ANSWERED REGARDING THIS SOLICITATION. Posted 09/23/99 (W-SN383816). (0266)

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