Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- LEASE OR RENTAL OF FACILITIES SOL EST1099 DUE 101199 POC Ronnie Ogletree, (404) 562-4052 FAX: (404) 562-4066 E-MAIL: mailto:rogletre@cns.gov, rogletre@cns.gov. Attention: Training and Conference Facilities Conference planners, Group Sales and Catering Services The Corporation for National Service is an agency of the United States Government responsible for the administration of national and community service programs. We conduct training conferences, workshops and other seminars throughout our Southern Cluster of States (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Virginia/DC and West Virginia). The event to be conducted is an AmeriCorps*VISTA Pre-Service Orientation for trainees who will serve as AmeriCorps*VISTA members in communities across the nation. Services to be procured: Use of conference and banquet facility space and related services such as participant meals, rooms, audio-visual equipment. Dates of Event: October 25, 26, 27 & 28, 1999 Location: Columbus, GA; Auburn, Montgomery & Tuskegee, AL We anticipate 110 persons to be in attendance at the conference. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers prior to the event. Handicap Accessibility: All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed with a standard US government purchase order. Guest Expenses Covered: We will pay for rooms, meals and breaks for approved guests who are registered at the conference facility or hotel. Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest. Additional considerations: Does your facility offer the following services to guests and conferees: -- Free parking for guests? Yes ___ No ___ -- Free van or limousine service to and from the airport? Yes ___ No ___ If not, what transportation is available and what cost? _____________ ______________________________________________________________________ __ -- Is there a charge for telephones in the rooms? Yes ___ No ___ -- What is the long distance carrier? Is there a surcharge? Yes ___ No ___ -- How many complimentary rooms do you offer in ratio to guestrooms occupied? ______________________________________________________________________ __ Please describe other amenities available or attach brochures. Please fax or mail your bid by the specified deadline to: Corporation for National Service 60 Forsyth St., Suite 3M40 Attn.: Ronnie J. Ogletree Fax: 404-562-4066 or 404-562-4052 If you are unable to accommodate our needs, it would be helpful if you would convey to us that you are unable to do so and why, e.g., hotel booked, don't have the meeting space needed, etc. Thank you for your bid. Please complete the following worksheets: Corporation for National Service BREAKOUT SHEET for Early Service Training Costs Name & Address of Conference Facility Submitting Bid: ______________________________________________________________________ ______________________________________________________________________ ____________________ Contact Person: ___________________________________________ Telephone: ___________________________________________ Fax Number ___________________________________________ EIN of Facility (tax ID Number): ___________________________________________ DETAILED COST BREAKOUT Cost Limitations: Because our funding is very limited, our costs may not exceed more $60-$75 per person per full-day (double room occupancy, 3 meals, breaks, etc.). DOUBLE ROOMS (2 beds) DATE Rooms Needed COST PER DAY Mon. October 25 60 Tues. October 26 60 Wed. October 27 60 Thur. October 28 None SINGLE BEDROOMS DATE Rooms Needed COST PER DAY Mon. October 25 10 Tues. October 26 10 Wed. October 27 10 Thur. October 28 None MEETING ROOMS DATE Mtg. Rooms Needed Room Capacity COST PERDAY (if any) Mon. October 25 1 large 200 Tues. October 26 Wed. October 27 1 large Thur. October 28 200 BREAKOUT ROOMS DATE BREAKOUT Rooms Needed Room Capacity COST PER DAY (if any) Mon. October 25 4 40 Tues. October 26 4 40 Wed. October 27 4 40 Thur. October 28 4 40 MEAL REQUIREMENTS: Food service must be able to provide special diets, i.e., sodium free, vegetarian, kosher, etc. Breakfasts to include fruits, dry cereals, bagels, muffins, breakfast meats, juice and choice of beverages. Lunches to include meat and non-meat entrees, vegetables (salads), rolls, and choice of beverage. Dinners should include meat and non-meat entrees, vegetables, salads, breads, desert and choice of beverage. Prices quoted for meals and breaks should be inclusive of local taxes and tips (excluding state sales taxes). Please attached suggested menus and break options. DATE Number of Meals Type of Meal COST PER DAY Monday October 25 xxxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx None Breakfasts 110 Lunches 110 Dinners Tuesday October 26 xxxxxxxx xxxxxxxxx xxxxxxxxxxxxxxxxxxx 110 Breakfasts 110 Lunches (Boxed) 110 Dinners Wednesday October 27 xxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 110 Breakfasts 110 Lunches 110 Dinners Thursday October 28 xxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 110 Breakfasts 110 Lunches none None BREAKS: 1 Mon., Tues. & Wed. 2 breaks and 1 on Thur. Please enclose list of options and costs. Or per person cost: example ($3.00 / per. ) COST PER PERSON: Items COST Fruit Juice Coffee Per pot Soft drinks (per bottle/can) Pastries Hot tea Cheese tray Fruit by the piece Fruit tray Other break options AUDIO-VISUAL EQUIPMENT Type of Equipment Cost per Day Easel, pad & Markers (3 per classroom) Standing Mike & Podium (1 Everyday) Walking Mike (Every day) Wired Overhead Projector (Everyday 1 per classroom) Screen (Tuesday & Wednesday) VCR & Monitor (1 Everyday) Posted 09/28/99 (W-SN385647). (0271)

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