LOC FEDLINK RFQ The DOT intends to issue a RFQ to existing LOC BOA holders for the placement of new and renewal FEDLINK periodical subscriptions in accordance with an Interagency Agreement between the Library of Congress and the Department of Transportation Library. Written responses should include prices and technical data sufficient to detrmine capability. No telephone calls will be accepted. In addition to the requirements of the FEDLINK Basic Ordering Agreement, the Department of Transportation Library has the following special requirements for periodical ordering and services: I. ORDERING SERIALS AND PERIODICALS * Vendor shall accept responsibility for continuation of service if existing subscriptions are transferred from one seller to another, including notification of publisher and prompt accurate renewals to avoid either lapses or overlapping subscriptions. List must be made available to the Library at least six months before renewal processing is due, i.e., October 1st of each year. * Annual quote list of subscriptions for the purpose of analyzing previous years' orders for deletions and/or additions without having to create an in-house list. * Must provide comprehensive service for both foreign and domestic serials, and provide prompt payment so that subscriptions are shipped on a timely basis and so that there is no lapse in subscriptions. * Must be able to provide proof of payment on any invoice on demand. * Must handle all correspondence with publishers to resolve cancellations, address changes, duplicate receipts, and claims for defective, mutilated, damages or lost issues. * Must handle small orders of any size without adding a"small order" penalty fee. * Sample issues must be provided if requested by the Department of Transportation Library to determine if the titles are appropriate for the DOT collection. * "RUSH" orders must be handled in a timely fashion and require a "special rush" fee. * The vendor must automatically supply all special issues, titles, pages, tables of contents, annual of other indexes and numbered supplements included in the basic subscription price. * Must facilitate orders and renewals by providing subscription renewals adjustments to a common expiration date. * Must provide up to date and accurate information on "credits" to the account, whether they are credits passed on by the publishers or credits generated by cancellations, title changes, etc. II. CLAIMING SERIALS AND PERIODICALS * Must provide full service assistance in claiming missing issues for all of the Department of Transportation associated with the basic account, and notify the Library of the status of the claims. Claim information and the ability to claim must be available on-line or through some form of electronic data interchange. * Responses to claims are required within thirty days or less. III. SERIAL CONTROL CAPABILITY * Must provide records in the MARC-S format that can be added to the Department of Transportation serial control database format. New records added to the subscription list must be provided to the Department of Transportation Library on a monthly basis to update the database. * Must provide an electronic on-line claiming and ordering to the serials control database between the Department of Transportation Library and the vendor. Services shall include basic subscription service and basic renewal service for periodical subscriptions at the following Library locations: 1.) Department of Transportation Main Library, SVC-123 400 7th Street, SW Washington, DC 20590 2.) Department of Transportation Library Library, FOB10A, SVC-122.10 800 Independence Ave., SW Washington, DC 20591 3.) Department of Transportation Library Transpoint, SVC-123.10 2100 Second Street, SW Washington, DC 20593 Subscriptions are to be placed for period of one year. Posted 10/06/99 (W-SN389640).

Loren Data Corp. http://www.ld.com (SYN# 0591 19991008\SP-0002.MSC)