General Services Administration, Federal Supply Service (FSS), Procurement Services Center (Chicago) (5FQP), 230 South Dearborn Street, Chicago, IL, 60604

T -- COLOR PRODUCT PHOTOGRAPHY FOR CATALOG PUBLISHING SYSTEM SOL CPN-B-CK008-1 DUE 102299 POC Vernice Green, Contracting Officer, Phone (312) 886-8909, Fax (312) 886-9467, Email vernice.green@gsa.gov WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=CPN-B-CK008-1 &LocID=86. E-MAIL: Vernice Green, vernice.green@gsa.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for quotation identified as CPN-B-CK008-1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14. This solicitation is set aside for small business and the associated Standard Industrial Classification Code is 7335 and the Small Business Size Standard is $5.0 million. The General Services Administration (GSA) is currently updating and expanding its image library to replace black and white photographs with color images of products. The contractor(s) shall provide all management, supervision, personnel, materials, and equipment necessary for the performance of the photography and electronic imaging services described inthis RFP. The schedule for this photography contract should assume a start date of October 27, 1999 and a completion date of November 24, 1999. The contractor will discuss project with GSA representative(s) to provide consultation on the most effective method of photography, electronic imaging, and tracking for the specific requirements of the project. The contractor(s) will assign a project manager to oversee the production and serve as GSA's main point of contact. The project manager is expected to be available for meetings to discuss various project specifics and to provide consultation as needed throughout the project. Approximately 500 to 1,000 product shots will be required for this proposal. Contractors must submit their bid identifying the cost per item including photography, 4 x 5 transparency, scanning, cropping and proofs. The price breakdown should be shown in-groups of 100, economies of scale should prevail. Quotes must be submitted on the following grouping breakdowns. A line item price for each grouping must show charge per individual shot, price per scan(s) and total cost. Time allotted should be indicated per grouping. Number of Images Price Per Shot Price Per Scans (color & b/w, high and low prices combined) Price per Transp- arency Price per proof Total Cost Per Shot Time Allotted 500-600 601-700 701-800 801-900 901-1000 Color photography of approximately 500 -- 1,000 products is required to allow for either color or black/white output. Contractor will provide GSA with 4" X 5" color transparencies for all photography, identified with NSN (National Stock Number Product Identification Numbers) and photocode. (GSA will provide the contractor with a listing (in Microsoft Excel format) of items along with National Stock Numbers (NSNs) to be photographed. All photos must be taken on 30% grey continuous, seamless flat background. For cloning or electronic enhancements Pantone 428C should be used. High-resolution color and high-resolution black and white scans, and low-resolution black and white scans must be made of all photography using a drum scanner. Contract vendor will provide transparencies and high quality chrome color proofs of each image for review by GSA. The color image proofs are requested to ensure correct color balance. . Resolution of high resolution color images will be 300 DPI . Resolution of high resolution black and white images will be 300 DPI . Resolution of low resolution black and white images will be 72 DPI . File type color images will be saved as PC, tiff, no compression . File type for layout preview images will be saved as TIF automatic preview. Scheduling of photography, photograph sizing, electronic imaging, and coding must be coordinated by contractor. Contract vendor should provide random color proofing for all photographs to GSA with NSN identification tagging for each photographed item. GSA will provide a photographic sizing grid/template to contractor(s). Photo codes must be assigned to each image on the Microsoft Excel spreadsheet of NSNs provided by GSA. Each NSN must be assigned with the appropriate photo codes and returned to GSA in electronic format. GSA and contractor will establish photo code prefix. All photography must be cropped to appropriate box size per product, using designated template established by GSA. PICA sizes for template are as follows: Actual template format can be faxed to contractor prior to bid if requested. Contact Chris Lundstrom at 312-886-8275. 10 x 10 10 x 16 16 x 16 10 x 12 21 x 18 43 x 21 16 x 10 16 x 7 21 x 13 16 x 5 21 x 10 All transparencies, photo codes, and electronic image files will be supplied by contractor to GSA on an on-going basis in quantities of no less than 50 with a final date for all receivables by November 24,1999. All photography transparencies, electronic files, and electronic media, become the property of the Government. All electronic files should be supplied on CD-ROM in PC Format. Photography will be completed at the Hickam Customer Supply Center, Hickam Air Force Base, Building 1726, Hickam, HI. GSA will arrange an area available for photographer to set up and shoot all photography on site. GSA representatives may be present at the photo shoots. Contractor will supply time/date notification of location shoot to GSA. Travel related costs must be identified as part of this proposal as a separate line item and include in the overall price of the proposal. Proposals will be evaluated on the following criteria: Technical Proposal and Price Proposal. Technical Proposal contains two parts and is listed in order of importance. 1. Description of internal scheduling control methods and demonstrated commitment to meet schedule. 2. Demonstrated experience on previous similar photography. Examples of two (2) previous similar photo shoots must be referenced including a contact name, company name and phone number. Price will be evaluated on the complete project cost. Price rating is rated more than the combined weight of technical evaluation factors. Per item prices for each line item and total hours required to complete the entire project must also be included in proposal. The evaluation for the price factor will be based on the total project price quoted. GSA reserves the right to award a contract on the basis of the initial proposals received, without holding negotiations with any offeror, or may exclude an offeror if their proposal is late, unresponsive or not within competitive range. Therefore, offeror should submit fully responsive proposals setting forth their most advantageous offer to GSA. The following clauses/provisions are applicable to this solicitation: 52.215-1, Instructions to Offerors -- Commercial Items; Evaluation -- The Government will make award to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, technical capability, past performance and price/cost considered; Clause 52.212-3, Offeror Representations and Certifications-Commercial Items, the offeror must include a completed copy with its offer and complete and submit the following Provision, Compliance with Veterans Employment Reporting Requirements. (a) The Offeror represents that, if it is subject to the reporting requirements of 38.U.S.C.4212(d) (i.e., the VETS-100 report required by the Federal Acquisition Regulation clause 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era), it has [ ], or has not [ ] submitted the most recent reports required by 38 U.S.C.4212(d). (b) An Offeror who checks "has not" may not be awarded a contract until the required reports are filed (31U.S.C. 1354); 52.212-4, Contract Terms and Conditions-Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. The following clauses cited in 52.212-5 are applicable to this solicitation: 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disable Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disable Veterans and Veterans of the Vietnam Era. The Contractor agrees to comply with the following FAR clauses applicable to commercial services which the Contracting Officer has incorporated by reference to implement the provisions of law or executive orders applicable to the acquisition of commercial items or components: Clause 52.222-41, Service Contract Act of 1965, as amended, and Clause 52.222-42, Statement of Equivalent Rates for Federal Hires -- Employee Class is Photographer IV (WG-11), Monetary Wage is $18.28 and Fringe Benefits are usual Federal Government fringe benefits. Offers are due at the Contracting Office Address indicated above, no later than 2:00 CST, Friday, October 22, 1999. All responsible sources may submit an offer which will be considered. Posted 10/13/99 (D-SN391158). (0286)

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