Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- RENTAL OF AUDIOVISUAL EQUIPMENT WITH TECHNICAL SUPPORT SOL 777-1-00 DUE 102599 POC Garry Plear, (440)838-6028 The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for two (2) 1 VA Conferences. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-12. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined snyopsis/solicitation for commercial items prepared in accordance with the format in FAR supbart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conferences shall be held in the following locations: The Pittsburgh Hilton from November 3, 1999 through November 5, 1999 and St. Louis Adam's Mark Hotel December 7, 1999 through December 9, 1999. The Contractor shall set up, maintain, and strike all audiovisual equipment. The Contractor shall meet all deadlines for setup and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. The Contractor shall be ready for checkout and crew rehearsal by 6 pm on setup day, Tuesday November 2, 1999 in Pittsburgh and on Monday December 6, 1999 in St. Louis. The equipment for the general sessions shall be struck after the final session on the third and last day of the conference. The equipment for the breakout sessions shall be set up by 5 pm on setup day and struck after the final session on the third and last day of the conference. General sessions will be held two and one half (2 1/2) days with the last day ending around noon local time for both conferences. There will be five(5) two and one half(2 1/2) day breakout sessions with the last day ending around noon local time for both conferences. The Contractor shall provide the technical crew to videotape the general sessions. The Contractor shall provide a technician for all general sessions and breakouts to handle the room audio. The Contractor shall respond to on-site requests for additional equipment in a timely manner. The Contractor shall provide a project manager to interface with the EES Media Development Manager and the EES Conference Planner. The Department of Veterans Affairs will provide 24 hour security for the main room. Item Qty Description 0001 4 Triax Camera Control Units w/100 Meter Triax Cables 0002 1 8 x 4 Component Level Matrix Switcher w/CPU Based Remote Control System 0003 1 8 Channel Component DVE Production Switcher w/Preview Monitors 0004 1 Component Level Engineering Rack w/Scopes. Routing, Distribution & Monitoring 0005 2 XGA Graphics Screen Preview Monitors 0006 1 Matrix Source Preview Monitor Rack 0007 4 B&W Preview Monitors 0008 3 Color Program/Preview Monitors 0009 1 Broadcast Signal Generator 0010 2 Full Frame Time Base Correctors 0011 1 Single Frame Still Store 0012 1 Professional Series VHS VCR w/Jog Shuttle 0013 1 Betacam SP Player w/Dynamic Tracking 0014 2 Betacam SP Recorders 0015 10 90 Minute Betacam SP Tape Stock 0016 1 12 Station Two Way Communication System 0017 2 9' x 12' Rear Projection Fast Fold Screens 0018 1 7 1/2' x 10' Rear Proj. Fast Fold Screen 0019 1 Elmo TRV35-G Slide-Video Proj. (Genlock & Remote) 0020 1 Slimline Extendable Podium Mic (Kit of 2) 0021 4 Panel Mics w/Table Stands (Head Table) 0022 4 Audience Mics w/Floor Stands & Cables 0023 2 UHF Diversity Wireless Lavalier Mic System 0024 8 UHF Diversity Wireless Handheld Mic Systems 0025 1 24 Channel Audio Mixer / Console 0026 2 Digital DLP Projectors w/XGA Resolution @ 10,000 lumens 0027 1 LCD SXGA Proj. (2300 ANSI Lumens) 0028 1 RGB / Component Routing Switcher 0029 3 Universal Analog Interface Kits 0030 2 Multi-Standard Digital Signal Converters w/Genlock 0031 1 1x4 RGB Distribution Amplifier 0032 1 Elmo or Equivalent Electronic Overhead 0033 10 Multi-Channel Motorola Walkie Talkies 0034 1 130' x 16' Gray Velour Drape w/Support Hardware 0035 3 Gray Velour Screen Dress Kits 0036 4 3-CCD Digital Production Cameras w/Lenses & Studio Remote Kits 0037 1 44:1 Telephoto Zoom Lens w/HD Tripod & Remote Kit 0038 4 Small 3' x 6' Camera Risers 0039 1 Betacam SP ENG Shooters Package 0040 1 3-Light ENG Remote Light Kit 0041 1 Mic Boom Pole w/Shotgun Mic 0042 4 Fluid Head Production Tripods w/Dual Arms 0043 1 Video Lighting "Stage Package" w/Dimming & Control Including: 60' truss w/teaser, 4 -- motors, 1 -- Cable pick pipe w/boom & base @ drape line, 12-Par 64's (stage wash), 8-Source 4 specials, 12-Par 64's w/bases (uplights), 5 -- 8" 1KW hair lights (upstage), rigging hardware, color, dimming & control. 0044 1 Banner Lighting Package Includes: 3 -- Light Bars, 6 -- Source 4 specials, rigging hardware, cable pics, color, dimming & control. 0045 1 Scissor Lift (for lighting & rigging) 0046 1 House Audio System Including: 4 -- two way enclosures stage L&R, 2 -- center fill, 2 -- dual 15" -- 18" sub woofers, 4 -- delay enclosures, Drive/Processing rack w/digital delay processors, stereo & mono EQ's, and all power amp racks for system as required. All rigging hardware for flying enclosures. 0047 3 Projection Scaffold Towers 0048 1 64' x 5' Control Booth Surround Drapery & Hardware 0049 1 LCD Podium Preview Monitor w/Multi-Sync Digital Signal Converter -- genlockable 0050 1 PC Based Multi-Media Notebook Computer w/Office 97 & Win98 Breakout Sessions Item Qty Description 0051 5 Tru-XGA LCD Desktop Projector @ 1200 ANSI Lumens 0052 5 Elmo or Equivalent Electronic Overhead 0053 5 Pro VHS VCR's 0054 5 6 Input Vertical Interval Routing Switcher 0055 5 Slimline Podium Mic 0056 10 Panel Mics w/Table Stands (Head Table) 0057 10 Audience Mics w/Floor Stands & Cables 0058 5 UHF Diversity Wireless Lavalier Mic System 0059 5 UHF Diversity Wireless Handheld Mic Systems 0060 5 12 Channel Mic/Audio Mixer 0061 5 8' x 8' Tripod Screens 0062 5 8' Tripod Screen Skirts 0063 60 Flipchart Easel w/Pad & 2 Markers 0064 5 Half Height Roll Carts w/skirts (projector stands -- no Safe-Loks) 0065 60 Rolls 1" White Masking Tape 0066 5 VHS Camcorders w/Tripods 0067 5 T120 Blank VHS Tapes Estimated Technical Support Item Qty Description 0068 1 Show Director 0069 1 Technical Director / Switcher Operator 0070 1 Audio Director (A1) 0071 1 Audio Assist (A2) 0072 1 Lighting Director (LD) 0073 1 Tape Operator / Video Engineer 0074 1 Projection Technician / Operator 0075 1 Production Assist / Tech 0076 4 Camera Operators 0077 1 Audio Visual Technician (Breakouts) 0078 4 Audio Visual Technicians (Set & Strike Assist) Reception Night Item Qty Description 0079 2 Tru-XGA LCD Desktop Projector 1200 ANSI Lumens 0080 2 8' x 8' Tripod Screens 0081 2 Tripod Screen Skirts 0082 1 Pro VHS VCR's 0083 1 Preview Monitor 0084 1 6 Input Vertical Interval Routing Switcher 0085 1 Audio Mixer 0086 1 Podium Mic 0087 1 UHF Diversity Wireless Combo Mic Systems 0088 1 Set-Up, Show Support & Tear Down Labor Computer & Video Kiosks Item Qty Description 0089 4 Video Playback Kiosks 0090 4 Computer Display Interactive Kiosk w/CPU Lock-Up & Keyboard/Mouse Tray 0091 4 PC Based Multi-Media Computers w/21" Computer Monitors 0092 8 Powered Speaker Systems 0093 2 52" LCD Data Projection Cubes or Equivalent w/Display Stand 0094 4 21" Video Monitors 0095 4 VHS VCR Players (w/auto repeat) 0096 1 Set-Up, Show Support & Tear Down Labor Administration Hardware Item Qty Description 0097 4 PC Based Admin Computers w/17" Computer Monitors w/Office 97 & W98 0098 4 600 DPI Laser Jet Printers (PC & MAC Compatible) 0099 4 Replacement Cartgridges 0100 2 Xerox (or equivalent) High Speed Copier (70ppm) w/staple, collate, & duplicate 1-2 / 2-2 sided 0101 1 Set-Up, Show Support & Tear Down Labor The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(AUG 1998), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(MAY 1999), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; 52.232-18 Availability of Funds. (APR 1984), VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; Facsimile Proposals will be accepted at (440)838-6052. Posted 10/18/99 (W-SN392536). (0291)

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