Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- RENTAL OF AUDIOVISUAL EQUIPMENT WITH TECHNICAL SUPPORT SOL 777-3-00 DUE 110899 POC Garry Plear, (440)838-6028 The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for one (1) VA Conference. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-12. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held in the following location: The Hyatt Regency, Milwaukee, WI. from November 15, 1999 through November 18, 1999. The Contractor shall set up, maintain, and strike all audiovisual equipment. The Contractor shall meet all deadlines for setup and striking of audiovisual equipment in the general sessions as well as eight (8) breakout sessions during the conference. The Contractor shall be ready for checkout and crew rehearsal by 6 pm on setup day, Sunday November 14, 1999. The equipment for the general sessions shall be struck after the final session on the third and last day of the conference. The equipment for the breakout sessions shall be set up by 6 pm on setup day and struck after the final session on the third and last day of the conference. General sessions will be held two and one half (2 1/2) days with the last day ending around noon local time for the conference. There will be eight(8) two and one half(2 1/2) day breakout sessions with the last day ending around noon local time for the conference. The Contractor shall provide the technical crew to videotape the general sessions. The Contractor shall provide a technician for all general sessions and breakouts and a Computer Lab to handle the room audio. The Computer Lab will oversee operation and problem solving of the computer network. The Contractor shall respond to on-site requests for additional equipment in a timely manner. The Contractor shall provide a project manager to interface with the EES Media Development Manager and the EES Conference Planner. The Department of Veterans Affairs will provide 24 hour security for the main room. General Session 1) 1 Sony 2 Camera Production Package 3 days, 2) 1 Inline 8 x 4 Component Matrix Switcher w/CPU Remote Controller 3 days, 3) 2 Mitsubishi (or comparable) XGA Graphics Preview Monitors 3 days, 4) 3 Sony 8" Color Program/Preview Monitors (8041's) 3 days, 5) 1 Pro Series VHS VCR w/Jog Shuttle 3 days, 6) 1 ClearCom 8 Station Two Way Intercom System 3 days, 7) 2 DaLite 10.5' x 14' Rear Projection Fast Fold Screens 3 days, 8) 1 Elmo TRV35-G Slide-Video Proj. (Genlock & Remote) 3 days, 9) 1 Sony Slimline Extendable Podium Mic (Kit of 2) 3 days, 10) 6 Shure SM58 Panel Mics w/Table Stands (Head Table) 3 days, 11) 4 Shure SM58 Audience Mics w/Floor Stands & Cables 3 days, 12) 2 Sony UHF Diversity Wireless Lavalier Mic System 3 days, 13) 1 16 Channel Audio Mixer / Console 3 days, 14) 2 Proxima ProAV 9400 SXGA Proj. or equiv. (2300 Lumens) 3 days, 15) 2 Extron Universal Analog Interface Kits 3 days, 16) 3 Sony DSC-1024G Multi-Standard Digital Signal Converter w/Gen. 3 days, 17) 2 Extron 1x4 RGB Distribution Amplifier 3 days, 18) 1 Elmo Visual Presenter -- Electronic Overhead 3 days, 19) 10 Motorola 14ch. Walkie Talkies 1 day, 20) 1 Pipe & Drape Black Velour 16'h x 80'w 1 day, 21) 2 Custom Screen Dress Kits (Black Velour) 1 day, 22 1 Fujinon 44:1 Telephoto Zoom Lens w/HD Tripod & Remote Kit 3 days, 23) 2 3' x 6' x 24" Camera Risers w/Black Skirting 3 days, 24) 1Video Lighting "Stage Package" w/Dimming & Control 1 day Includes up to: 30' truss w/Teaser, 2-motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 4-Source 4 specials, 4-8" 1Kw hair lights (upstage), rigging hardware, color, dimming & control. 25) 1 Scissors Lift (for lighting & rigging)(includes delivery fee) 1 day, 26) 1 Audio System 1 day, Includes: 4-two way enclosures (stage L&R), 2-center fill enclosures, 2-dual 18" sub-woofer enclosures, 4-delay enclosures, Fully loaded Drive/Processing rack w/digital delay processors, stereo & mono EQ's, and all Crown power amp racks for above system. 27) 2 Projection Scaffold Towers 1 day, 28) 1 64' x 5'h Control Booth Surround Drapery & Hardware 1 day, 29) 1 Sony 29" Video Monitor 3 days, Breakout Sessions -- Eight (8) -- One B/O having two (2) projectors. 30) 9 Proxima (Tru-XGA) LCD Projector or equiv. (1200+ ANSI Lumens) 3 days, 31) 9 Universal Analog Computer Interface Kits w/RGB Cable Snake 3 days, 32) 9 Extron RGB Switchers 3 days, 33) 8 Elmo Visual Presenter -- Electronic Overhead 3 days, 34) 8 Audio Technical Slimline Podium Mic 3 days, 35) 8 Head Table Panel Mic w/Stand 3 days, 36) 8 Sony UHF Diversity Wireless Lavalier Mic System 3 days, 37) 8 Shure M268 Audio Mixers (to house audio) 3 days, 38) 9 DaLite 8' x 8' Tripod Screens 3 days, 39) 9 DaLite 8' Tripod Screen Skirts 3 days, 40) 8 DaLite Flipchart Easel w/Pad & 2 Markers 3 days, 41) 8 Half Height Roll Carts w/skirts (projector stands) no Safe-Locs 3 days, Video & Website Viewing Room: 42) 4 25" Video Monitor/VHS Player Combo Units w/Headphones 3 days, 43) 1 29" SXGA Graphics Monitor 3 days, 44) 1 Universal Analog Computer Interface Kits w/RGB Cable Snake 3 days. Information Lab Hardware Lakeshore A/B/C set wide: 45) 41 pentium II 233 computers w/100b ^ Network Cards(as specified) 3 days, 46) 1 HP LaserJet Network Printer 3 days, 47) 1 Laser Jet Replacement Cartridge, 48) 2 24 Port 100bT Network Hubs 3 days, 49) 3 Proxima (Tru-XGA) LCD Projector or equiv. (1200+ ANSI Lumens) 3 days, 50) 3 DaLite 8' x 8' Tripod Screens 3 days, 51) 3 DaLite 8' Tripod Screen Skirts 3 days, 52) 1 Audio Technica Slimline Podium Mic 3 days, 53) 1 Sony UHF Diversity Wireless Combo Mic System 3 days, 54) 1 Shure M268 Audio Mixers (to house audio) 3 days, 55) 3 Universal Analog Computer Interface Kit w/RGB Cable Snake 3 days, 56) 3 Extron RGB Switcher 3 days, 57) 1 Computer Systems Tech (Set, Support, Strike) 4 days, 58) 1 Extron 1x4 RGB Distribution Amplifier 3 days. Estimated Technical Support: 59) 1 Technical Director / Switcher Operator 5 days, 60) 1 Audio Director (A1) 5 days, 61) 1 Audio Assist (A2) 3 days, 62) 1 Lighting Director (LD) 5 days, 63) 1 Tape Operator / Video Engineer 5 days, 64) 1 Camera Operator (Set & Strike Assist Labor) 4 days, 65) 2 Audio Visual Technician (Breakouts) 3 days, 66) 4 Audio Visual Technicians (Set & Strike Assist) 2 days. The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(AUG 1998), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(MAY 1999), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; 52.232-18 Availability of Funds. (APR 1984), VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR and FAR 52.212-2, EVALUATION-COMMERCIAL ITEMS(JAN99) with the following evaluation criteria; 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past performance, a list of three agencies/companies (include address, phone number, and contact person) for which you have provided similar services within the past three (3) years. 4) Price. The evaluation criteria are considered equal in importance with price. Sources responding to this announcement may request a copy of the list of audiovisual, computer equipment and technical support required for this procurement, via fax at (440)838-6052. Please acknowledge all requirements on proposals. No partial quotes will be considered. No substitutions will be allowed. A price proposal which includes all cost including travel, prompt payment terms, remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted to the address shown above ATTN: Garry A. Plear. Proposals responding to this request are due by November 8, 1999(2:00pm EST). All responsible sources may submit an offer, which will be considered. Facsimile proposals will be accepted at (440)838-6052. Posted 11/02/99 (W-SN397147). (0306)

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