National Institute of Standards & Technology, Acquisition & Assistance Div.,100 Bureau Drive Stop 3572, Bldg. 301, Rm B117, Gaithersburg, MD 20899-3572

X -- SPEECH TRANSCRIPTION WORKSHOP, MAY 16-19, 2000, WASHINGTON DC AREA SOL 53SBNB060013 DUE 111899 POC Sandra L. Febach, Contracting Officer, Ph: (301) 975-6326; Fax: (301) 963-7732 WEB: NIST Contracts Homepage, http://www.nist.gov/admin/od/contract/contract.htm. E-MAIL: NIST Contracts Office, Contract@nist.gov. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; price quotations are being requested and a written solicitation will not be issued. This is a Request for Quotations (RFQ)(53SBNB060013), being conducted under the Simplified Acquisition Procedures (SAP) in FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14 dated 9/24/99. This procurement is unrestricted, open to both small and large business concerns. The small business industrial classification for this type of service is 7011 with annual receipts of $5 million. Interested offerors shall provide a quote to include all associated costs/price for meeting room facilities, audio-visual equipment, food and beverage for the Speech Transcription Workshop, May 16-19, 2000, as described in the Statement of Work. Co-Sponor of this event is the National Security Agency (NSA). Conference facility must be located within a 45-mile radius of NSA. Day Package (500 ea) to include General Session Room, Continuous Coffee Break Service, Luncheon in Private Room, Overhead Projector, Screen, 2 flip charts, VCR and Monitor, Garage parking, and all service charges. Additional requirements include: breakout room (4 ea), wireless hand-held microphone (4 ea), wireless lapel microphone (4 ea), audio mixer (4 ea) and dinner (250 ea). STATEMENT OF WORK: 1. Contractor to provide meeting services for off-site conference. Contractor must be able to provide 75 sleeping rooms for arrival May 15, 2000, departing on May 19, 2000, at a rate within government per diem. Also provide meeting room facilities, audio-visual equipment, food and beverage over the specified dates. 2. Description of Work-Requirements: a. Room for general session set-up classroom style for 125 people, on Tuesday, May 16 through Friday, May 19, from 7 a.m.-12 a.m., Tuesday-Thursday, and 7 a.m.- 1 p.m. on Friday. b. Registration area outside of meeting room each day with 4-6ft. tables, 4 chairs, trashcan, message board, and 4 easels. c. One room for breakout session, set-up classroom style for 20 people on Tuesday, May 16 through Friday, May 19, from 7 a.m.-12 a.m., Tuesday-Thursday, and 7 a.m.-1 p.m. on Friday. d. Coffee breaks to consist of coffee, tea, decaffeinated coffee, assorted juices, breakfast breads at 8am, refresh coffee, tea, and decaffeinated coffee at 10am, and coffee, tea, decaffeinated coffee, assorted sodas, and cookies at 3pm on May 16-18 and just 2 morning breaks on May 19. All coffee breaks are for 125 people each. f. Audio-visual requirements- Podium, lavaliere microphone, three wireless microphones, overhead projector, flip chart, and screen in general session room on May 16-19. Overhead Projector, screen and flip chart required in the breakout session on May 16-19. g. Buffet or sit-down luncheon on May 16-19 for 125 people, 12pm-1pm. h. Buffet or sit-down dinner on May 16 and 18 for 125 people, 6-8 p.m. (Requirements are representative only, based on previous conferences. Specific times/dates/usage requirements may be modified prior to the beginning of the conference.) FAR clause 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. Addendum: 52.214-31 FACSIMILE BID (DEC 1989) is also applicable. FAR clause 52.212-2, Evaluation-Commercial Items is not included. The Government intends to evaluate quotes and award a contract without discussions. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in offer(s)received. The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government. Offerors are required to provide a completed copy of the provision at 52.212-3, Offerors Representations and Certifications-Commercial Items with their offer. A copy of this provision, as well as the full text of all other clauses and provisions referenced in this notice may be obtained via the Internet at: http//www.arnet.gov/far. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items applies to this Acquisition. Applicable subparagraphs include: (b)(11) FAR 52.222-21, (b)(12)52.222-26, (b)(13)52.222-35, (b)(14)52.222-36, (b)(15)52.222-37, (b)(20) 52.225-19, (b)(22)52.232-33, (c)(1) 52.222-41, and (c)(2)52.222.42. Wage Determination No. 94-2103, Revision 19, dated 06/28/1999 is applicable to this requirement and will be incorporated in any resultant purchase order. A copy will be provided upon request. This procurement shall be conducted utilizing Best Value Selection procedures, which seeks to select an offer based on the best combination of price and technical merit of the offers submitted. All offers will be evaluated considering their price quotes and their technical merits, based on a review by the government of information received in response to the following technical factors: (1) Ability to provide meeting function space, (2) Ability to provide required food service, and (3) Ability to provide required sleeping rooms. Technical factors are significantly more important than price. All offers should include a firm fixed price for total of all requirements referenced above, as well as sufficient information to permit proper evaluation of the technical merit of the offer. Price, technical information, and a fully completed copy of FAR 52.212-03, may be submitted via FAX to(301) 963-7732, or by mail to National Institute of Standards and Technology, Acquisition and Assistance Division, Building 301, Room B117-Attn:S. L. Febach, 100 Bureau Drive, Mail Stop 3572, Gaithersburg, MD 20899-5372. Regardless of method of submission, offers are due 11/18/99 no later than 3:00 P.M.(local time). Anticipated award date is 11/22/99. All responsible sources may submit a quote, which will be considered by the Agency. Posted 11/10/99 (W-SN399928). (0314)

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