National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-00023 DUE 121699 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-00023, includes all applicable provisions and clauses in effect through FAR FAC 97-12. The acquisition will made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisitions. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: Title: Breast and Cervical Cancer Programs in the Community (binder). PRODUCT: 214 page text, 19 tabs (2 banks of 6, one of 7) plus a vinyl "slant D" binder. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. Also refer to NCI Standard Technical Specifications. QUANTITY: 5750 copies and the final films as required in the production of printing. TRIM SIZE: Text pages, 8-3/8" x 10-7/8", binder has a 1-5/8" spine, tabs are 8-1/2" x 11" plus the tab extension. FURNISHED MATERIALS: Several PC disks consisting of Windows 97 WORD layout files together with laser proofs for the text pages. Tabs and the binder are Mac Quark files. A 20 page booklet will be furnished (Aspen/pick) for punching and insertion. PROOFS: Two set of proofs shall be provided. Provide laminated halftone dot color proofs, digital color-4000 dpi or made from final films, stripped to show the full press sheet imposition, including colorbar, show guide, gripper and ruled-up for all bindery marks of each form, plus book dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI shall retain one complete proof set.. Also refer to NCI Standard Technical Specifications. PAPER: Text -70 lb. white #1 offset opaque text, target brightness of 90. (Hammermill, Simpson, Springhill, or an approved equal). Tab/cover -100 lb. white #1 dull finish cover, minimum target brightness 87. (Celesta, Centura, Signature, Vintage, or an approved equal). Also refer to NCI Standard Technical Specifications. INKS: PMS Gold, PMS Red and Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20%. Also refer to NCI Standard Technical Specifications. BINDINGS: Bleed trim text on all aides to a final size after binding of 8-3/8" x 10-7/8". No other alternate trim sizes shall be acceptable. Laminate 17 tabs on two sides and diecut as two banks of six and one bank of seven tabs. Collate various components and assemble as follows: 8 text pages followed by tab #1-red, Text page 26/#2-red, 32/#3-red, 38/34-red,followed immediately by tab #5-gold, text page 68/#6-gold, 86/#7-gold, 92/#8-gold, 102/#9-gold, 110/#10-gold, 116/#11-red, 152/#12-red, followed immediately by tab#13- gold, 160, furnished booklet, #14-gold, 180/#15-gold, 184/#16-gold, 190/#17-gold, 196/#18-gold, 200/#19- gold, followed by text pages 201-through 214. Punch three holes to align with a standard three ring binder. Shrink wrap the completed assembly and insert the assembly into the binder forcing the rings through the shrink material onto the rings. Fabricate a binder to be heat sealed consisting of a three ring angled D metal mounted on the back cover, and the rings shall have locking metal levers. Binder spine measures 1-5/8" across the outside spine. Board used shall be no less than 120 point. Binder will have a printed face and back, together with the spine in PMS gold and PMS red. One side only prior to manufacturing. Binder shall also contain one 8-1/2" x 11" white sheet lifter (inserted) at the back of the binder between the shrink wrapped assembly and the binder inside back cover. Vinyl material used to construct the binder will be a Dull French Calf, White in color. PRINTING: All text pages print in dense Black ink only. Tabs print one side in either PMS gold (13) or PMS red(6) as a solid bleeding all sides with reversed to white copy on the tab portion only. Binder prints as detailed above under binding. NOTE: The furnished electronic files do not contain varnish masks, or traps and the contractor shall create these items as part of their production. Heavy coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Must be printed on a litho printing press capable of printing all the required ink colors with one pass through the press together with the complete color bar as specified on page three of this document. Web run production equipment if used, shall be heat-set only. Ghosting & "in-line problems" shall not be acceptable. Also refer to NCI Standard Technical Specifications. COATING: Coat the tabs overall with a suitable dull finish (for effective compatibility with the lamination mylar film). MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. Also refer to NCI Standard Technical Specifications. PRESS INSPECTION: Press sheets shall be inspected at the contractor'sprinting facility for quality conformance. Each press sheet form must contain one color bar at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor's shall provide the correct viewing conditions for all press sheet inspections including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. Also refer to NCI Standard Technical Specifications. PACKING: Pack in new 275 pound test corrugated containers filled to the top. The maximum weight shall not exceed 38 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copy or furnished materials as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads (only 2 page films for book-work). Provide copies of all the signed receipts in one package together with two file copies of the completed project to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of 1/2% working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated tip sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 00-NCI-PC-002 (composed negatives & oks for storage) B.C. in the Community (binder). SHIPPING: 10 advanced sample copies to National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892., ship 15 "file copies" to Library of Congress, Madison Bldg., Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets), Washington, DC 20540, ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, phone: (410) 644-7853; ship 736 "depository copies" to US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Mr. William Teele (label cartons item #507-G-02). Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION: Requires 5 working days notice. Notify the NCI Communications Office at (301) 402-2624 of the dayand time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room #10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892 on 12/10/99. Assuming an award date of 12/20/99, material shall be picked up on 12/21/99, 1,000 copies shall be delivered to the destination identified in this solicitation on 02/08/00 by 12:00 PM EST (noon). The balance of copies shall be delivered to the specified destinations above by 02/23/00. On 03/01/00 the return of furnished materials and receipts shall occur. NOTE: Please be aware that without the return of all the furnished items, complete as specified within these printing specifications, payment will be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling any cartons. Typically this number is also listed on the back cover of all the publications in the lower right hand position by the spine. If the number is provided use it on the cartons. Receiving house are 9:00 am-12:00 (noon) and 1:00 pm -4:00 pm, Mon-Fri. Call for delivery appointment prior to any bulk shipments. Ship the balance of copies to Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229 (Attn: Andy McMahon) (410) 644-7853. Ship the samples to National Cancer Institute, Office of Cancer Communications, Building #31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Paul LaMasters, Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC No., Title, Inventory Number and the Quantity per carton and per package (9-NCI-PC-002, (quantity per package/quantity per carton) B.C. in the Community (binder), Inventory No.) Plastic strap band every skid twice in both directions over corrugated edge protectors and wooden skid tips, 40" x 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50"from the floor to top. The required pallet size dimensions are: Side dimensions: 40" and Front Dimensions: 48". The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING". BASIS FOR AWARD: Award will be made to the responsible offeror with the responsive lowest priced offer that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.212-3, OFFEROR REPRESENTATIONS AN CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certification for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent, on 301-402-4509. OFFERS: Offers must be submitted on ans SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Quotations/Offers must be accompanied by a completed "Offeror Representations and Certification-Commercial Items-with DUNS Number Addendum," signed by an authorized representative of the offeror. Offers must be received in this office by 1:30 pm EST on 12/16/99. Please refer to the solicitation number RFQ-NCI-00023 in your quotation. Posted 11/23/99 (W-SN403085). (0327)

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