Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, MD, 21207-5279

70 -- LEGAL DOCUMENT BANK SOL Reference-Number-LDB-00 DUE 121699 POC Madeline Tims, Contract Specialist, Phone 410-965-9488, Fax 410-966-5982, Email madeline.tims@ssa.gov WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=R&;ProjID=Reference-Num ber-LDB-00&LocID=2422. E-MAIL: Madeline Tims, madeline.tims@ssa.gov. This is a request for information. The Social Security Administration (SSA), Office of General Counsel (OGC) is seeking qualified potential sources to provide Legal Document Bank software. OGC requires a legal document repository that will be accessible by all OGC users and will contain model documents including pleadings, discovery requests and responses, policy documents, and legal opinions. The software solution must be accessible and available to more than 500 users in all of OGC_s 12 offices, which include OGC Headquarters in Baltimore, Maryland; the Answer Unit in Falls Church, Virginia; and ten Regional offices across the country. The product must be fully compatible with OGC_s current technical architecture environment. The client components include Intel Pentium 100 MHz+, 32 MB+, 1.2 GB+, Olicom 16 mbps Token Ring Card, Windows NT 4.0 SP4 workstation, 15 and 17 inch monitors, resolution settings at 800 x 600 (small fonts), Microsoft Internet Explorer 3.01, 4.01, and 5, and Microsoft Office 97.The server components include Intel Pentium 400-500 CPU (single or dual) processor, 260+ MB RAM, 9+ GB hard drive, Olicom Token Ring Network Card, Windows NT 4.0 SP4; UNIX, IIS 4.0 Web Server, Microsoft Exchange 5.5 SP2, Oracle (7.3, 8.0) on HPUX V10.20 or DB2 (mainframe). The network components include 56 kbps, T1, T3 WAN speed, and 16 mbps (local ring speed). The product must be compatible with TCP/IP, support ODBC connectivity, and interface with Outlook and Microsoft Exchange. The product must be 32-bit client/server applications and must be Year 2000 compliant. OGC prefers that the Legal Document Bank be a web-based product. Users should be able to access all functions of the software by using their Internet Explorer web browsers. The Legal Document Bank must also interface with OGC_s National Docketing System. 1. The vendor must provide the product name of the LEGAL DOCUMENT BANK family of products, current version release, and a brief description. List only generally available (GA) releases, not versions in development or testing. If more than one product is listed, answer the following questions separately for each product. 2. The vendor must identify the user-interface components of the product. Include GUI, Help, debugging, customization, font size and visual controls (e.g., zoom and scaling), and other features, as appropriate. 3. The vendor must describe the manner in which the Legal Document Bank product will meet the following requirements. If customization to the base product is required to achieve the process described below, identify the amount and level of effort of customization required (e.g., parameter modifications, code changes and recompilation, etc.) If additional modules of the product are required to be added to the base product to achieve the process described below, identify the additional modules. If the product is required to integrate with additional third-party products to achieve the process described below, (1) identify the third-party product(s); and (2) describe briefly the method and level of integration. (a) Search Engine. OGC requires a sophisticated search engine for its legal document bank. The search engine should employ advanced features such as adaptive pattern recognition and semantic network analysis. Specifically, OGC requires the following characteristics: i. OGC requires the product_s searching features to include, but not be limited to, natural language searching, fuzzy searching, Boolean searching, and query-by-example searching. ii. OGC desires that the product use built-in medical and legal dictionaries and thesauruses as a semantic search feature. iii. OGC requires that the results display be flexible, easy to interpret, and ranked so that the documents most relevant to the search appear first. iv. OGC requires an easy-to-use interface that is appropriate for beginning users and also scalable for advanced users. (b) Document Formatting. OGC requires that the Legal Document Bank store documents generated from the following applications in their native format: Microsoft Word, WordPerfect, Microsoft Excel, Lotus 1-2-3, Microsoft Outlook e-mail, Adobe Acrobat PDF, and Microsoft PowerPoint. Furthermore, no modifications to the original document, such as adding a header, should be made to the documents stored in the Legal Document Bank. 4. The vendor must identify the reporting facilities included in the product, along with the specific kinds of reports produced and their purpose. Indicate if additional reports may be created or if built-in reports may be modified. 5. The vendor must describe the administrative facilities included in the product. These may include, but are not limited to, facilities for adding documents to the Legal Document Bank, grouping and categorizing OGC documents, performing routine maintenance, creating users and user permissions, and deleting documents. 6. The vendor must provide a descriptive overview of the product architecture. Identify whether the architecture is multi-tiered, whether it is a 32-bit application, and whether it is web-based. Identify the programming languages in which the product is written and describe why those languages were selected. Provide a pictorial of the architecture and indicate where each product component fits within that architecture. Include a list of all platforms supported, system requirements, and network requirements. Identify any additional software required, such as drivers or middleware and whether those items are provided with the product or must be acquired separately. For any additional software, specify the release level and any other requirements. 7. The vendor must explain the security mechanisms within the product. Show how these mechanisms interact with database security facilities and systems security facilities. Identify specifically whether the product can interact with the Top Secret security facility for MVS, if applicable, and in which ways. Specify the same for the security features of DB2/MVS and Oracle on a server. 8. The vendor must describe each technical process the product performs, specifying where it is performed, how it is initiated, how it makes use of system resources, the network services required, and other factors related to operations. Include descriptions of the techniques you have applied to optimize query processing or maximize performance, for example. 9. The vendor must describe an implementation of the product at a customer site with a high-volume, large database (>5,000 documents) environment that is geographically diverse. Specify such items as the number of concurrent users, the amount of data transported between systems, and the size and frequency of loads and updates to databases. 10. The vendor must identify the number of installations of the product and the type and number of government customers for the product. State the company_s market shares, define the market to which it is referring, and specify the calculations that are used to arrive at the market share figure. State the number of years that the company has been in business and the number of years it has beenin the Legal Document Bank business. Also, provide company revenue totals for the past two years. Interested vendors able to provide the required software are invited to submit information in sufficient detail to demonstrate their ability to meet SSA_s requirements. Vendors responding should indicate whether the candidate products are available on the GSA schedule. Cross-reference to previously submitted material is discouraged. No cost or pricing data is required or requested. This is not a request for proposals (RFP) and the Government does not intend to pay for information submitted. Respondents will not be notified of the results of the evaluation of the data received. No contract award will be made on the basis of responses received; however, this information will be used in SSA_s assessment of capable sources. Responses to this notice should be submitted in duplicate within 15 days of the publication of this notice and should refer to _Legal Document Bank._ Requests for copies of a solicitation will not be honored or acknowledged. Posted 12/01/99 (D-SN404683). (0335)

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