355 CONS/LGCS, 3180 S Craycroft Road, Davis-Monthan AFB, AZ 85707-3522

T -- BASE GUIDE AND MAP SOL F02601-00-H0002 DUE 121799 POC TSgt Doug Crowley 520-228-4830 or Jim Dantzler 520-228-3598 E-MAIL: james.dantzler@dm.af.mil, douglas.crowley@dm.af.mil. 355th Wing Statement of work for Base Guide POC: TSgt. Douglas Crowley 355th Contracting 520-228-4830 1. GENERAL PROVISIONS A. This contract provides for the publisher to publish an annual base guide, base guide/phonebook and installation map to be known as the "Davis-Monthan Air Force Base Newcomers Guide," a commercial enterprise guide and map published to provide command information to personnel of Davis-Monthan AFB. This publication is subject to the requirements of Air Force Instruction 35-301 and to the conditions and agreements as contained herein. B. The publisher agrees to use the "Davis-Monthan Air Force Base Newcomers Guide," which is owned by the government, and no other name, on the guide as directed by the commander during the life of the contract, unless otherwise directed by the commander. Publisher further agrees not to contest ownership by the government of the foregoing name or to make any use directly or indirectly of that name or a name confusingly similar to that name on any publication it may independently produce. C. Each issue of the guide shall consist of not less than 90 editorial pages and no more than 94 editorial pages (this includes the telephone directory section of the guide). 1. Copy or art provided by the Department of Defense or Air Force may not be used in commercial advertisements to promote the sale of goods or services offered by advertisers, except as provided by Air Force Instruction 35-301. 2. Size: The size of the guide will be at least ten and three-quarters (10 ) inches long by eight (8) inches wide. The map should be twenty-three (23) inches by thirty-five (35) inches, folded to three and one-half (3 ) inches by eight and one-half (8 ) inches. 3. Content: The number of pages and photographs is not specifically restricted except to reasonable needs and shall be of sufficient quantity to present comprehensive coverage of base facilities, services and the surrounding community. 4. Publisher will provide a minimum of 59 color pages. Multiple color (four-color processed reproductions) photographs may be used on the front and back cover and front inside cover, and a total of 59 inside pages. There is no restriction placed on the total number of color photographs throughout the entire guide and on the covers. The public affairs officer will determine the quantity. 5. The map shall also be full color (four-process color reproduction) and shall not consist of less than sixty percent (60%) editorial and map content. 6. Specifications: The publisher agrees to provide 6,000 copies of the guide each year, 7,500 of the guide/phone book and 13,000 copies of the map each year. a. Cover stock on the guide shall be 10-point or better heavy, coated on both sides and varnished for high luster finish. A sample of the cover stock shall be submitted to the public affairs officer for final selection and approval. b. Paper stock shall be high quality, seventy (70) pound stock or better for editorial copy and 50 pound matte stock for phone book section. A sample of the paper stock will be submitted to the public affairs officer for final selection and approval. c. The publisher shall provide a detailed base map and area city map for inclusion as foldouts in the guide. d. The guide shall be "perfect bound," with quality three-knife, fine-edge trimming. e. The publisher shall provide the public affairs officer a selection of not more than four (4) proposed covers and editorial page design concepts from which to choose. The publisher agrees to have art design personnel travel to Davis-Monthan AFB at his expense as often as might be necessary to complete the design of the book. f. The publisher agrees to prepare a comprehensive editorial section on the local Tucson community and the state of Arizona, complete with photography, for approval by the public affairs officer. 7. The publisher will provide a variety of typestyles and faces for headline and copy to be selected by the public affairs officer. 8. The public affairs officer will furnish all editorial copy, headlines and captions to be used in the base portion of the guide and map. All color and black-and-white photographs in the base section of the guide and map will be approved and submitted by the public affairs officer including those taken by the publisher and his representatives. The publisher agrees to use only the copy and photographs furnished and approved by the public affairs officer in the base section. 9. The publisher will provide a local area professional photographer, at a time agreed upon with the public affairs officer. The publisher will provide the publication using digital image photography vs. slides or prints. 10. All artwork, including design, photographs and slides, including those originated by the publisher in the process of preparing the guide, will be made available to the public affairs officer for use in any other publication or presentation. D. The masthead of each issue shall carry the following disclaimer in type no smaller than six point: "Published by (Name of Publisher) a private firm in no way connected with the U.S. Air Force, under exclusive written contract with Davis-Monthan Air Force Base. This commercial enterprise Air Force base guide/installation map is an authorized publication for members of the U.S. military services. Contents of the guide or map are not necessarily the official views of, or endorsed by, the U.S. Government, DOD, or the Department of the Air Force." "The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by DOD, the Department of the Air Force, or (Name of Publisher) of the products or services advertised." "Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other nonmerit factor of the purchaser, user, or patron." "Editorial content is edited, prepared, and provided by the Public Affairs Office of Davis-Monthan Air Force Base. All photographs arc Air Force photographs unless otherwise indicated." The masthead may contain the names and editorial titles of military and civilian members assigned the duty of preparing its content. If used, the names and titles shall be listed in a section of the masthead entitled "Davis-Monthan Air Force Base Editorial Staff." Editorial content pertaining to the guide shall be based on information prepared and submitted by the public affairs office of Davis-Monthan AFB. All other editorial material, including information about the local area and state, must be approved by the PAO. 2. PUBLIC AFFAIRS REQUIREMENTS. The public affairs office shall: A. Furnish all editorial materials, headlines, cutlines, photographs, and line art to be used in the guide. The public affairs officer assumes responsibility for the security and accuracy of content provided. 1. The public affairs officer agrees to deliver to the publisher all copy by 15 August of each year. Up to 10 percent of copy and photographs may be delivered or changed prior to an absolute deadline of 15 September. (Exception: The 2000 base guide, base guide phonebook and base map production schedule will be determined once the contract is awarded, with the base guide being delivered no later than 15 March 2000.) 2. There shall be no limit on the number of photographs used in each edition. B. Guarantee first publication and distribution of the editorial content in the publication. C. Specify design and layout of editorial content and may specify advertising layout to enhance communication effectiveness of the guide or map. D. Review advertisements prior to publication to identify any that are contrary to law, DOD, or military service regulations. E. Be responsible for final proofreading of all material, checking for accuracy and security of content. 3. PUBLISHER REQUIREMENTS. The publisher will: A. Comply with provisions of Air Force Instruction 35-301 and the provisions and requirements as contained herein. B. Use only the editorial material, photographs and art provided by or approved by the Public Affairs Office. C. Furnish the Public Affairs Office galley proofs of all editorial copy to be used in the publication. 1. The publisher agrees to send a representative to the base for planning and coordination of design and production. Publisher agrees that Air Force representatives are to be the final approving authority for work of his production personnel, and will ensure that Air Force representatives will not be used for any labor or activities related to production of this publication. 2. The publisher will provide a professional local area photographer to take photographs at the base and a professional designer to assist the public affairs officer in forming the plan for layout, design, photography, etc. The publisher will perform the design of the entire guide, subject to the approval of the public affairs officer. 3. The publisher will ensure that all pages containing advertising appear only in the advertising section following the base editorial pages. D. Furnish the Public Affairs Office editorial page dummies no later than 15 October. (Exception: The 2000 base guide, base guide phonebook and base map production schedule will be determined once the contract is awarded, with the base guide being delivered no later than 15 March 2000.) 1. The publisher agrees to furnish for each edition, at his/her expense, all required color separations. 2. The publisher agrees to furnish the public affairs officer complete advertising-page dummies prior to production. E. Be responsible for the makeup of each page, subject to the public affairs officer's supervision. The publisher shall offer a guide design service and graphic and commercial art services. F. Solicit all advertising. G. The public affairs officer will inform the publisher of any change to the Davis-Monthan AFB homepage's uniform resource locator (URL); the publisher will update that link as needed. 3. ADVERTISING A. Neither the publisher nor his representatives shall solicit advertisements in the name of Davis-Monthan AFB or the Department of the Air Force. Active-duty military and civilian personnel are prohibited from soliciting, endorsing or accepting payment for advertisements. B. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impressions the Department of the Air Force in any way endorses, guarantees or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other nonnumeric factor of the purchaser, user or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected. C. The publisher shall not enter into exclusive advertising agreements with any firm, broker or individual. D. No commercial enterprisecomic or feature supplements shall be distributed with this publication. E. No advertising will be placed on the front cover, outside back cover or anywhere in the editorial copy of the guide. 5. COST A. All proceeds from the sale of advertisements for the guide and map go to the publisher, who agrees to look exclusively to such advertising for all costs and profits, if any. B. The publisher agrees to bear all costs and expenses of publishing the guide and map. It is expressly agreed that neither the United States, the commander, his or her representatives and successors, nor Davis-Monthan AFB shall be liable for any expenses or obligations incurred in publishing the guide and map. C. No appropriated or nonappropriated funds of the United States shall become due to be paid to the publisher by reason of this contract. D. The publisher shall not be required to pay money to Davis-Monthan AFB or to provide goods, services or considerations not directly related to publishing the guide and map 6. PUBLICATION AND DISTRIBUTION A. The base guide shall be published in December of each year and the publisher shall furnish the Public Affairs officer on the date of publication 6,000 copies of the guide, 7,500 of the base guide/phone book and 13,000 maps. Exception: The public affairs officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Davis-Monthan AFB. Publication shall be once in a calendar year. B. The guides and map become the property of the Department of the Air Force upon delivery at Davis-Monthan AFB. C. The publisher shall not make distribution outside the intended audience of Davis-Monthan AFB. The publisher may provide a copy of the base guide and map to an advertiser whose advertisement is carried therein. 1. The publisher agrees to mail, at his/her cost, up to 300 copies of each edition to addresses furnished by the Public Affairs Office. 2. The publisher agrees to maintain on file at least 20 copies of each edition of the base guide and map for the period of the contract and renewals, if any. D. The public affairs officer will furnish all editorial materials and photographs for the base portion of the guide to the publisher not later than 15 September. (Exception: The 2000 base guide, base guide phonebook and base map production schedule will be determined once the contract is awarded with the base guide being delivered no later than 15 March 2000.) E. The publisher agrees to furnish a complete dummy paste-up of the guide, including all copy from the base, community and advertising sections, not later than one month prior to publication. Positives of all photo reproductions will be included. The public affairs officer must return this dummy paste-up, with changes and corrections noted, within two weeks of receipt. F. The publisher agrees to deliver 6,000 copies of the completed base guide and 7,500 base guide/phonebook by 15 December. This includes delivery; freight prepaid, to the Public Affairs office, Davis-Monthan AFB, by that date. The publisher agrees to deliver 13,000 maps by 31 December. This includes delivery; freight prepaid, to the public affairs office, Davis-Monthan AFB, by that date. (Exception: The 2000 base guide, base guide phonebook and base map production schedule will be determined once the contract is awarded with the base guide being delivered no later than 15 March 2000.) Posted 12/02/99 (W-SN405269). (0336)

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