Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue, Building 5681, Bolling AFB, DC, 20332-0305

44 -- INSPECT, REPAIR, AND MAINTAIN CONTROLS AT THE CENTRAL HEAT PLANT BLDG 18 SOL F49642-00-QV-024 DUE 121099 POC Jimmy Ballard, Contract Specialist, Phone (202) 767-8100, Fax (202) 767-7897, Email Jimmy.Ballard@bolling.af.mil -- Daffeney Dortly, Contract Specialist, Phone 2027677873, Email daffeney.dortly@bolling.af.mil WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=M&;ProjID=F49642-00-QV- 024&LocID=207. E-MAIL: Jimmy Ballard, Jimmy.Ballard@bolling.af.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This request for quotation (RFQ) _ F46942-00-QV-024. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97.14. This is a 100% small-business set aside. The standard industrial classification code is 1711 and the small business standard is $7 million. Wage Determination No. 94-2103, Rev 19 dated 28 Jun 99 is attachment 1 to this notice. Contractor shall obtain attachment 1 via fax (202) 767-7896 from the Contract Specialist below. Request should be made immediately. In order to be considered responsive, offeror must certify in writing that their proposal meets all requirements set forth in this solicitation, attachment included. Schedule B. The 11th Contracting Squadron intends to procure, on a competitive basis, a non-personal service to include all personnel, equipment, tools, materials, transportation, supervision, and other items and services necessary to provide maintenance service and parts for computerized controls systems. LINE ITEMS: 0001 Inspection, repair and maintenance of controls at the Central Heat Plant, Bldg 18, Unit Price $________, Extended Price $________. 0002 Principal Period Maintenance (normal duty hours), $_________, Extended Price $_________. 0003: Outside Principle Period Maintenance, $__________, Extended Price $__________. DESCRIPTION OF REQUIREMENTS/STATEMENT OF WORK: Scope Of Work: The contractor shall furnish all plant, labor, equipment, transportation, and materials to perform all operations necessary to inspect, repair, and maintain controls at the Central Heat Plant (Bldg. 18), Bolling AFB, in accordance with the specifications and subject to the terms and conditions of the contract.. Security Requirements: The contractor shall obtain and maintain for his personnel, the following pass and identification items: Bolling Air Force Base, AF Form 75 Vehicle/Entry pass, which shall be used for work and entrance to provide maintenance and respond to service calls at Bldg. 18 11CES/CEOEC will provide request for AF Form 75 to 11 SPAP after obtaining names and verification of employment from contractor. Lost vehicle and entry passes shall be reported immediately to Security Police, and Quality Assurance Evaluator. Employee Training: The contractor employees shall have experience in servicing equipment listed in Section C- 4 and with Bristol Babcock software programming used in this application. Contractor shall be required to show certification of work on this equipment before award. Quality Control: The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy must be provided to the contracting officer on the contract start date and as changes occur. Quality Assurance: The Government will evaluate the contractor_s performance under this contract. The government will record all surveillance observation. When an observation indicated defective performance, the Quality Assurance Evaluator will require the contractor_s representative initial the observation and require the contractor to re-perform the work. Hours of Operation: Normal Hours: Work shall be performed during the normal workweek, 07:15 am to 3:45 PM, Monday through Friday. Deviation from the normal workweek will not be granted except under unusual circumstances. Request to work on Saturday, Sunday, and/or Federal holidays shall be submitted to the Contracting Officer for approval, in writing, 72 hours in advance of the scheduled change. Holidays: The contractor shall provide emergency support on specified holidays. Emergency Service: The contractor shall provide emergency service calls at any time and shall respond within (4) hours of notification. The contractor shall furnish telephone number for emergency calls. Calls received by answering service or machine will be considered as notification. Conservation of Utilities: The contractor shall make sure employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include: Lights shall be used only in areas where work is actually being performed. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems. Water faucets or valves shall be turned off when not in use. Scope of Work: Contractor shall furnish all labor and equipment to provide full inspection, maintenance, and repair for the equipment listed in this Statement of Work. Work shall be performed in accordance with the terms as stated herein. The contractor shall make inspections in December, March, and September. The contractor shall perform all required functions, repairs, and services during these inspections. Length of time for inspection will be one week (40 hours). Coordination of Work Operation: The work to be performed under this contract is on an active facility, therefore the contractor, prior to starting any work under this contract, shall coordinate his work operations and inspections with the Quality Assurance Evaluator and the Plant Foreman. Exclusives: It is understood that the service and maintenance provided for herein does not include the following: Normal daily and weekend functions of stopping and starting the equipment. Repairs to equipment caused by freezing, corrosion, erosion, lightning, electrolytic action or any other reason beyond the contractor_s control. Damage caused by fire, vandalism, war, sabotage, or insurrection. Damage caused by improper operation or unauthorized repair. Preventive Maintenance: The following preventive maintenance and calibration shall be performed on the listed equipment during each scheduled visit: a. Check Flame Safeguard system on the three (3) 25 million BTU, HTHW Generators. Test all limits for both gas and oil firing (1) Test FSP Annunciator (2) Check all interlocks for start up and shut down cycles, including but not limited to Purge, Low Fire Start, Fuel Valve Closing, Pilot Ignition and Flame Scanner. Compare data to original test data; adjust as required to maintain original data. a. Check combustion of both gas and oil to six- (6) load points (minimum, 20%, 40%, 60%, 80%, and 100% firing rate. Compare data to original test data, adjusting fuel to air ratios as required to keep unit efficiency to original set levels b. On all equipment listed in Section C-4.1.1. The contractor shall provide a checklist for each system inspection and shall submit a copy to the Contracting Officer for Government approval before the first inspection. The checklist shall be used during each system inspection and shall be signed by the contractor after task is completed. A copy of the completed report will be submitted to the Quality Assurance Evaluator. A completed report of all tests will be submitted to the Service Contracting Office within five (5) working days after each inspection/service visit. Reports will include results and records of condition found, adjustment, calibration sheet repairs or replacement made and any pertinent recommendation for major tear down, repair, overhaul, rebuild, and/or replacement of components. The contractor shall review operating procedures on IBM Troll talk-PC Software and hardware with plant foreman and daytime personnel. Contractor shall perform required maintenance, diagnostic assistance of system software when unexplained shutdown is experienced and make minor program changes in accordance with Air Force Policy or recommended changes by the plant manager. Interruption of Utilities: The contractor shall not interrupt existing utilities on the base without first obtaining prior written permission from the Quality Assurance Evaluator (QAE), a minimum of seven (7) work days in advance. The request, in writing, for any desired outage, shall state the date and duration of proposed outages. The contractor shall make all final connections to existing utility services, furnish all material, and perform all excavation, backfilling, ramping, and all other labor incidental to making the final connection. Clean-Up All material and scrap remaining from new work and classified as trash/debris shall be removed from the Base and disposed of by the contractor. It shall be the responsibility of the contractor to assure proper loading of all vehicles used for transport of materials and debris. The contractor at no additional cost to the government shall accomplish all clean-up activities. The contractor shall acquire the materials, parts, and supplies required for the performance of this contract and shall be responsible for the cost of all materials, parts and supplies less than $500.00. In the event of a justifiable contractor declared individual item expense over $500.00, the contractor is to contact the QAE at 767-1257 for approval of purchase. The QAE in turn will contact the Contracting Officer. All replacement parts over $500.00 obtained by the contractor will be separately invoiced. A copy of each approved order from suppliers_ invoice and other necessary supporting documents shall be attached to the invoice. All purchase documents shall be made available for the Contracting Officer_s review and audit. The government reserves the right to specify quality, size, efficiency and aesthetic requirements of reimbursable parts. The billing for reimbursable parts shall be supported by an itemized list of all reimbursable materials used showing the items, the number, unit cost, and total cost. The contractor shall maintain original delivery tickets, sales slips or other documents identifying items purchased under the _ reimbursable parts_ portion of this contract. All purchase documents shall be available for the Contracting Officer_s review and audit. QUALITY. All replacement parts for the control system shall be the same as the manufacturer_s installed. Where componentsare no longer produced, the system shall be revised or upgraded for new components. The contractor shall submit a proposal for all such revisions to the contracting officer for approval prior to starting the work. WARRANTY. The contractor shall be responsible for replacing any warranty/guarantee items within appropriate period of such warranty/guarantee. This shall include manufacturer warranty/guarantees. EQUIPMENT. The contractor shall have in his possession the following minimum equipment that is needed to completely service, calibrate, maintain, troubleshoot, and define problems and effect solutions at the plant site. These tools must consist of but limited to the following: field service oscilloscope, pulse generator, pulse counter, two (2) digital multi meters, low voltage instrument signal generator, milliampere instrument signal generator, ultrasonic demagnetizer, portable computer for flow calculation comparison and verification, portable combustion, analyzer for boiler flue gas tests to include: excess oxygen, percent combustibles, stack flue gas temperature rise, calculated percent combustible efficiency for each specific fuel full set of instruction books with parts lists, operational maintenance and troubleshoot guides for each piece of equipment included in the service contract. Hand tools for instrument, flue gas analyzers, flame safety systems, boiler controls and burners. Bristol Babcock hand held configurator used on Model #3711-40A Trace Recorder. General. The government shall operate this equipment in accordance with manufacture_s recommended instructions and promptly notify the contractor of any unusual operating conditions. The government shall provide access to the equipment including removal, replacement, or refinishing of the building structure if necessary. The government shall provide the contractor with access to equipment to perform calibration and preventive maintenance. A site visit will be scheduled upon request. All interested parties please contact SSgt Dortly. FAR Clauses. FAR 52.212-1, Instruction to Offerors _ Commercial Items is hereby incorporated by reference. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is determined most advantageous to the Government. Offerors shall complete copy of the provision at FAR 52.212-3, Offeror Representation and Certifications _ Commercial Items and DFARS 252.212-7000, Offeror Representation and Certifications _ Commercial Items with its offer. FAR 52.212-4, Contract Terms and Conditions _ Commercial Items is hereby incorporated by reference. Addendum to clause 52.212-4 apply to this acquisition, specifically, the following cited clauses52.219-6, 52.252-2, and 252.204-7004. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statues of Executive Orders _ Commercial Items apply to this acquisition, specifically, the following cited clauses are applicable: 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.232-33, 52.225-3, and 52.222.42: DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes Applicable to Defense Acquisitions of Commercial Items is hereby incorporated by reference. Responses to this solicitation are due by 4:00 P. M. Eastern Time on 10 December 1999. The proposal shall be signed by an official authorized to bind the company. All offerors must be registered in the Central Contractor Registration (CCR) to be eligible for award. Contractors can contact the CCR by calling 1-888-227-2423 or www.ccr2000.com. The FAR clauses web site is http://farsite.hill.af.mil. Questions concerning the solicitation may be addressed to SSgt Daffeney L. Dortly (202) 767-7873 or SrA Jimmy Ballard (202) 767-7875. Posted 12/06/99 (D-SN406026). (0340)

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