J -- REPAIR/REFINISH FURNITURE The 12th Contracting Squadron at Randolph AFB, TX, intents to award a firm fixed-price Purchase Order pursuant to Air Force Manual (AFM) 64-302 and The Federal Acquisition Regulation (FAR), to repair and refinish furniture to match existing finish in selected VOQ rooms, Randolph AFB, TX. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ), Solicitation No. F41619-99-Q0908. The solicitation document, incorporated provisions, and clauses listed in Air Force Form 2210 (will be provided upon request) as well as FAR Clauses 52.222-42 Statement of Equivalent Rates for Federal Hires (May 89) -- Code 23970, Woodcraft Worker, $13.83 per hour) and 52.237-1 (Site Visit). This acquisition is unrestricted. Thecontractor shall furnish all labor, personnel, equipment, supervision and other equipment necessary to perform and complete the following requirement: 1. SPECIFICATION OF SERVICE: a. Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to repair and refinish the furniture in 80 VOQ rooms, Buildings 111 and 121, Randolph Air Force Base (AFB), Texas, in accordance with this Statement of Work (SOW). The contractor shall perform to the standards established in this SOW. b. Location: Randolph AFB, TX. 2. PERSONNEL. a. The Contractor shall provide to the Contracting Officer and the Contract Monitor the name and phone number of the person who will be on-call for emergency services. b. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name. 3. QUALITY CONTROL. The contractor shall insure that all work performed under this Statement of Work meets the quality established in paragraph 9. 4. PHYSICAL SECURITY. The Contractor shall obtain vehicle passes for each vehicle used on Randolph AFB during the execution of this contract. The necessary applications for vehicle passes can be obtained through the Base Contracting Office and must be signed by the Contracting Officer. The completed applications are then processed through Security Forces, Building 1027. All vehicle passes shall be obtained prior to the start of this contract. 5. HOURS OF OPERATION. a. Normal Hours. The Contractor shall schedule the work between the hours of 7:30 A.M. and 4:30 P.M. Monday through Friday. b. Recognized Holidays: The Contractor is not required to schedule work on Federal holidays. 6. CONSERVING OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the wasteof utilities. 7. GOVERNMENT FURNISHED UTILITIES AND SERVICES. a. The Government shall provide, without cost to the Contractor, the utilities necessary to accomplish the tasks specified in paragraph 9. b. The Government shall provide without cost to the Contractor, Security Forces and Fire Protection. In the event that Security Forces or Fire Protection is needed by the Contractor while on Randolph AFB, the Contractor shall call the following numbers: Security Police 7-5700 Fire Department, 911 8. CONTRACTOR FURNISHED EQUIPMENT, PARTS MATERIALS, AND SERVICES. a. Except for the utilities or services specifically stated to be Government furnished in paragraph 7, the Contractor shall furnish everything required to perform the work described in paragraph 9. b. All equipment, parts, materials, and services supplied by the Contractor shall conform to applicable safety and health standards as established in the Federal Regulations Title 29, Chapter XVII, Paragraph. 1910, Occupational Safety and Health Act of 1988. 9. SPECIFIC TASKS. a. PRIOR TO REPAIRING/REFINISHING FURNITURE IN GUEST ROOMS. Contractor will contact Mr. Tom Goodwin or Ms. Mary Eddy, (210) 652-1844, for assignment of room numbers which will be refinished on any particular day. b. REPAIRING/REFINISHING FURNITURE SPECIFICATION DATA. (1) All repair/refinish work will be accomplished within each individual room of the project in order to minimize movement of furniture. (2) Each room will be staged for operating by Contractor so as to protect walls, floors, and contents. (3) All furniture will be cleaned by Contractor with water-based cleaning solvent to remove dirt, oxidation, oils, grease, wax, films, and foreign matter. (4) Contractor will sand all furniture surfaces to appropriate smoothness using a combination of suitable grades and grits or sandpaper and abrasive pads in order to remove loose, flaked, cracked or damaged coatings. If environmental conditions require such, a wet-sanding process will be employed by Contractor to minimize excessive airborne dust particles. (5) Contractor will fill all gouges and deep scratches to match finished color. Heavily damaged, irreparable surfaces will be replaced utilizing a high pressure, 0.050, satin, finish plastic laminate. (6) Contractor will repair, smooth and pigment all cigarette burns to match finished color. (7) Contractor will re-glue all loose joints as needed. The bonding material utilized must have a block shear strength of 2800 lbs./inch minimum. (8) Contractor will realign all drawers and adjust drawer runners as necessary. (9) All hinges, pulls, and other hardware will be tightened and realigned by Contractor. (10) Contractor will color-tone, seal and stain all furniture surfaces according to color specifications, using water-borne products. (11) Contractor will topcoat all furniture surfaces with high-density, water and alcohol resistant, water borne lacquers, using high volume compression system with low pressure output. (12) Contractor will restore each room to original order and arrangement. (13) Following a walk-through of the room with Contractor, the Contract Monitor will confirm that all scheduled items of furniture are in compliance with the quality specifications. A pre-printed punch list will be supplied by the Contractor for review and sign-off by the Contract Monitor. (14) Upon completion of the initial room according to the color and finish specified by the Government, and upon approval and acceptance of the completed room by the Contract Monitor, said room will become the quality standard for the entire scope of the project. All refinished furniture pieces will comply with this standard of material, workmanship, color, and lacquer gloss. (15) Contractor will complete a minimum of ten (10) rooms per eight-hour workday. (16) Each room will be available for occupancy ten (10) hours after completion of the refinishing process. (17) All materials used by Contractor must be water-based or water-borne and must be non-flammable, non-toxic, non-odorous, and environmentally safe. (18) All materials andprocedures used by Contractor must conform to all fire code safety procedures as outlined by N.F.P.A. #0807000 General Safety Orders. (19) Contractor must warrant all workmanship and finishes from cracking, peeling, bubbling and any other failure of workmanship or materials for a period of two years, or industry standard, from the date of completion of refinishing. Warranty does not include normal wear of finishes in day-to-day use or extreme abuse on behalf of the user. 10. PERIOD OF PERFORMANCE. Repairing/refinishing of furniture shall not exceed 30 days. 11. CLEANUP. Upon completion of project, Contractor to return work site to safe and orderly status for acceptance by the Contract Monitor. 12. REMOVAL/DISPOSAL All residue will be transported and disposed of at Contractor's expense. 13. CONTRACTOR MONITOR: Primary: MS Mary Eddy, (210) 652-1844 ext. 5522. Alternate: Mr.. Jack Hayes, (210) 652-1844 ext. 2042. The period of performance is 10 January 2000 through 9 February 2000. OFFERORS OR QUOTERS ARE URGEDAND EXPECTED TO INSPECT THE SITE WHERE SERVICES ARE TO BE PERFORMED AND TO SATISFY THEMSELVES REGARDING ALL GENERAL AND LOCAL CONDITIONS THAT MAY AFFECT THE COST OF CONTRACT PERFORMANCE, TO THE EXTENT THAT THE INFORMATION IS REASONABLY OBTAINABLE. IN NO EVENT SHALL FAILURE TO INSPECT THE SITE CONSTITUTE GROUNDS FOR A CLAIM AFTER CONTRACT AWARD. OFFERORS ARE ENCOURAGED TO SUBMIT COMMERCIAL LITERATURE DESCRIBING THEIR OPERATIONS AND HOW THEY MEET THE PROFESSIONAL REQUIREMENTS OF THIS SOLICITATION. OFFERORS MUST PROVIDE INFORMATION ON THEIR PAST PERFORMANCE TO INCLUDE CONTRACT OR ORDER NUMBER, REFERENCES (NAMES AND PHONE NUMBERS). OFFERORS MUST SUBMIT A TECHNICAL PROPOSAL DESCRIBING PROCEDURES AND PLANS FOR CONDUCTING THE REPAIR/REFINISH OF THE FURNITURE AND DEMONSTRATE HOW THEIR PROCEDURES MEETS THE REQUIREMENT OF THE STATEMENT OF WORK. THE AWARD WILL BE MADE TO THE RESPONSIBLE OFFEROR WHOSE OFFER CONFORMS TO THIS REQUIREMENT AND IS CONSIDERED TECHNICALLY ACCEPTABLE, CONSIDERING PRICE AND PAST PERFORMANCE AS FOLLOWS: 1) A DECISION ON THE TECHNICAL ACCEPTABILITY SHALL BE MADE. ONLY THOSE OFFERORS DETERMINED TO BE TECHNICALLY ACCEPTABLE WILL BE CONSIDERED FOR AWARD. 2) ALL TECHNICALLY ACCEPTABLE OFFERORS WILL THEN BE RANKED BY EVALUATED PRICE. 3) FINALLY ALL TECHNICALLY ACCEPTABLE OFFERORS WILL RECEIVE A PAST PERFORMANCE RISK ASSESSMENT RATING OF EXCEPTIONAL, VERY GOOD, SATISFACTORY, NEUTRAL, MARGINAL OR UNSATISFACTORY. 4) IF THE LOWEST PRICED TECHNICALLY ACCEPTABLE OFFER HAS RECEIVED AN EXCEPTIONAL PERFORMANCE RISK RATING, THAT OFFER REPRESENTS THE BEST VALUE FOR THE GOVERNMENT. AWARD SHALL BE MADE TO THAT OFFERORS WITHOUT FURTHER CONSIDERATION OF ANY OFFERS. THE FOLLOWING FACTORS WILL BE USED TO EVALUATE QUOTES: (1) PRICE (2) ABILITY TO PERFORM AND (3) PAST PERFORMANCE. THE GOVERNMENT RESERVES THE RIGHT TO AWARD A PURCHASE ORDER TO OTHER THAN THE LOWEST PRICED OFFER IF THAT OFFERORS IS JUDGED TO HAVE A PERFORMANCE RISK RATING OF VERY GOOD OR LOWER. IN THAT EVENT, THE CONTRACTING OFFICER SHALL MAKE AN INTEGRATED ASSESSMENT BEST VALUE AWARD DECISION. ALL RESPONSES RECEIVED BY THE DUE DATE WILL BE CONSIDERED. OFFER MUST BE SENT TO THE CONTRACT ADMINISTRATOR LISTED ABOVE NOT LATER THAN 4 JANUARY 2000 AND SHOULD REFERENCE THE SOLICITATION LISTED. Award will be made on or about 10 January 2000. This is a non-appropriated fund purchase and it does not obligate appropriated funds of the United States Government. Non-appropriated funds are generated by he military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars. The following is a list of the furniture requiring repair/refinish: ITEM AND QUANTITIES ARE AS FOLLOWS: Night Stands: 160 each, Desks: 80 each, Headboards: 80 each, Two Drawer Dresser: 80 each, Desk Chairs: 80 each, Bar Stools: 160 each, Kitchen Cabinets: 160 each, Mirror Frames: 80 each. NOTE: CONTRACTORS ARE REQUIRED TO SUBMIT THEIR OFFERS BASED ON EACH INDIVIDUAL ITEM LISTED, TOTAL OF EACH LINE ITEM AND THE GRAND TOTAL FOR ALL LINE ITEMS. WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=S&;ProjID=F41691-99Q090 8&LocID=464. E-MAIL: Ernesto Cruz, ernesto.cruz@randolph.af.mil. Posted 12/09/99 (D-SN407347).

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