National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-00027 DUE 010500 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-00027, includes all applicable provisions and clauses in effect through FAR FAC 97-14. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisitions. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown, at (301) 402-4509. REQUIREMENTS: Title: "Know Your Options" (Kits). PRODUCT: a 13 item assembled set consisting of: #1) kit folder, #2) bookmark, #3) reply card, #4) contact list, #5) media tips, #6) Q & A, #7) masthead, #8) letter, #9) feature story, #10) web links, #11) press release, #12) release w/text and, #13) envelope. QUALITY: Level 1 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. Also refer to NCI Standard Technical Specifications. QUANTITY: 7,500 sets plus 1,000,000 bookmarks and the final films of this printing. TRIM SIZE: Item #1) 20 x 16-1/2, (diecut and glue two pockets, convert to 9 x 12): Item #2) 2-3/4 x 8; Item #3) 4-1/4 x 7-1/4; Item #4) 8 page self cover saddle stitched to 8-1/2 x 11; Items #5 & 6) are each 4 page folders 11 x 17, folded to 8-1/2 x 11; Items #7, 8 & 9) are each 8-1/2 x 11; Item #10) is two single sheets 8-1/2 x 11, stapled in the left corner, Item #11) is 8-1/2 x 11; Item #12) is three single sheets 8-1/2 x 11, stapled in the left corner; Item #13) is a made-up 91/2 x 12-1/2 open end envelope. FURNISHED MATERIALS: Zipdisk (MAC) consisting of Adobe art & Quark page layouts from desktop created files together with color proofs in "reader" page style for reference, as well as final approved copy lasers in Black & White. The designs must be altered by the printing contractor to print the dot percentages in the electronic files on each final product. Films output directly from the disk without contractor modifications will not be acceptable. For example areas of the design call for a 95% dot, this is (after all operations) on the press sheet, not on the negatives. These areas butt others at a full solid of 100%. Films prepared at a 95% dot will plug to a full solid on press due to "gain" and the product will not be acceptable due to a loss of contrast detail between images. All items and each color must be modified taking into account: the press, paper and the coating or inks. Also refer to NCI Standard Technical Specifications. PROOFS: Provide two sets of digital color halftone dot proofs for all items, after approvals, a set of press progressives showing each color separately and in all possible ink color combinations including five top sheets, one with wet ink densities labeled on the color bar, as well as ruled-up for all bindery operations shall be presented for approval. A press form representing each type of stock is required. Components can be ganged together. The NCI Project Officer does not need to see each individual item imposed as it will actually be manufactured .Also refer to NCI Standard Technical Specifications. PAPER: Items #1-3, 100 lb. white #1 Vintage Velvet cover, dull finish; Items #4-12, 80 lb. white #1 Hammermill Accent Opaque smooth finish; Item #13, 28 lb Williamsburg white wove open end made-up envelope. Only those papers listed as approved #1 sheet equals will be considered. See the 32nd edition (1998- 99 issue) of the Competitive Grade Finder. Both the text stock and cover stocks must be the same brand name items, and all the leaves within each book must be matching. American mill brand manufactured papers only, private label papers and or foreign manufactured papers (not subject to NAFTA) shall not be acceptable. Also refer to NCI Standard Technical Specifications. INKS: Yellow PMS 130, Red PMS 180, Blue PMS 280 and dense Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20%. BINDING: #1) Diecut a blank size to approximately 20 x 16-1/2, fold up (from the bottom) and glue 2 pockets, fold in half along the spine to a final size of 9 x 12. #2) Bleed trim four sides to a final size of 2-3/4 x 8. #3) Bleed trim to a final size of 4-1/4 x 7-1/4. #4) Fold and saddle wire twice through the spine along the 11 inch way, bleed trim three sides to 8-1/2 x 11. #5 & 6) are each bleed trimmed four sides to a flat size of 17 x 11 and then folded in half to 8-1/2 x 11. #7, 8 & 9) are each bleed trimmed on four sides to a final size of 81/2 x 11. #10) is composed of two sheets bleed trimmed on four sides to a final size of 8-1/2 x 11, collated and then stapled in the left corner. #11) is composed of three sheets, bleed trimmed on four sides to a final size of 8-1/2x11, collated and then stapled in the left corner. #12) is three single sheets 8-1/2 x 11, stapled in the left corner. #13) is a made-up 9-1/2 x 12-1/2 open end envelope. Gather one of each of the items numbered 1 through 12 and assemble following the dummy as a collating guide. Loosely shrink wrap the completed kit and insert into envelope, seal the flap for 5,000 complete assemblies only. The balance of components shrink wrap conveniently and pack separately in cartons. SEPARATIONS: None required. PRINTING: Item #1 (1/S) & item #2 (2/S) print using PMS 130, PMS 180 and PMS 280 as a full solid bleeding all sides. Areas print as 95% screens as well as a full solid. Item #3 (2/S) prints as a bleeding three sides pattern running along the left edge in PMS 180 with type matter and screened areas using PMS 280, back of form is dense Black ink only (type matter). Items #4, 5 and 6 each print (2/S) as a bleeding 3 sides pattern running along the face trim edge in PMS 180 with type matter and screens using PMS 280 ink. Items #7 through 12 each print (1/S) as a bleeding 3 sides pattern running along the face trim edge, with headline type and rules in PMS 180 with type matter also appears in dense black inks. Item #13 prints in solid and 95% screened areas of PMS 180 with type matter in PMS 280. NOTE: The contractor must alter ALL the electronic files to print the correct dot percentages on the paper, not having these percentages on the films. Allow for "dot gain" on press and match the progressives for wet inking densities and color. Maintain the contrast as shown on the comprehensive layouts. The furnished files do not contain varnish masks, or traps and the contractor shall create these items as part of their production. Item #1 does have a die vinyl provided as a separate specified ink color on the file. Do not print or knock-out this color, it is a reference only for binding. Very heavy ink coverage is required and the contractor must take any and all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. All items must be printed on a litho printing press capable of printing all the required ink colors with one pass through the press together with the complete color bar as specified herein of this document. Web run production equipment if used, shall be heat-set only. Ghosting & "in-line problems" shall not be acceptable. Also refer to NCI Standard Technical Specifications. COATING: Overall aqueous coat, satin finish, outside only of items #1-3. Dull varnish is not acceptable as an option to aqueous coating. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. (Strongly recommended). Also refer to NCI Standard Technical Specifications. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16"in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. Also refer to NCI Standard Technical Specifications. PACKING: Pack in new 275 pound test corrugated containers filled to the top. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packing deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copy or furnished material as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads and furnish copies of all the signed receipts in one package together with two file copies of the completed project to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 00-NCI-PC-023 (composed negatives & color oks) "Know Your Options" (Kits). SHIPPING: 10 advances sample copies to National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892; Ship 15 "file copies" to Library of Congress, Madison Bldg., Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets), Washington, DC 20540; Ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, phone: (410) 644-7853; Ship 736 "depository copies" to US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Mr. William Teele (Label cartons item #507-G-02). Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order asoriginally provided by the government. PRESS SHEET INSPECTION: Requires 5 working days notice. Notify the NCI Communication Office at (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892 on 12/28/99. Assuming an award date of 01/07/00, material shall be picked up on 01/10/00, 1,000 copies shall be delivered to the destination identified in this solicitation on 02/10/00 by 12:00 PM Local Time (noon). The balance of copies shall be delivered to the specified destination above by 02/24/00. On 03/02/00 the return of furnished materials and receipts shall occur. NOTE: Please be aware that without the return of all the furnished items, complete as specified within these printing specifications, payment will be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling any cartons. Typically this number is also listed on the back cover of all the publications in the lower right hand position by the spine. If the number is provided use it on the cartons. Receiving hours are 9:00 am-12:00 (noon) and 1:00 pm -4:00 pm, Mon-Fri. Call for delivery appointment prior to any bulk shipments. Ship the balance of copies to Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229 (Attn: Andy McMahon) (410) 644-7853. Ship the samples to National Cancer Institute, Office of Cancer Communications, Building #31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC No., Title, Inventory Number and the quantity per carton and per package [(9-NCI-PC-023), (quantity per package/quantity per carton) Know Your Options (Kits), Inventory No.)]. Plastic strap band every skid twice in both directions over corrugated edge protectors and wooden skid tops, 40" x 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to the top. The required pallet size dimensions are: Side dimensions: 40" and Front Dimensions: 48". The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING'. BASIS FOR AWARD: Award will be made to the responsible offeror with the responsive, lowest priced quote that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certification for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov or from Cynthia Brown, Purchasing Agent, 301-402-4509. OFFERS: Offers must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Quotations/Offers must be accompanied by a completed "Offeror Representations and Certification-Commercial Items-with DUNS Number Addendum," signed by an authorized representative of the offeror. Offers/Quotations must be received in this office by 1:30 PM (Local Time) on January 5, 2000. Please refer to the solicitation number RFQ-NCI-00027 in your quotation. Posted 12/17/99 (W-SN409522). (0351)

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