Contracting Section USCG Aircraft Repair & Supply Center, Elizabeth City, NC 27909-5001

J -- REWORK/MODIFICATION OF FUEL QUANTITY INDICATORS SOL DTCG38-00-Q-200007 DUE 010700 POC Cynthia Boone, Contract Specialist, (252)335-6822 or Linda L. Foster, Contracting Officer, (252)335-6561 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number DTCG38-00-Q-200007 is issued as a Request for Quotations (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14. The applicable Standard Industrial Classification Code is 3812. The small business size standard is 750 employees. Contract award will be made using the simplified acquisition test program. Award will be made to the offeror proposing the best value to the Government considering technical acceptability, price, delivery, and past performance. The proposed sole source contractor is Canadian Marconi Company of Quebec, Canada. The Government intends to award a combination Firm-Fixed Price (Line Item 1) and Indefinite-Delivery/Indefinite Quantity (IDIQ) (Line Items 2,3,4, and their respective option line items 11-13 and 20-23) contract. The guaranteed minimum is $25,000.00 for the IDIQ line items. The IDIQ line items will be ordered and funded on individual delivery orders. Line Item 1 P/N 241-601154-00, Modification Kit, Quantity 152 Ea. Line Items 2, 11 (Option Year 1), and 20 (Option Year 2) Minor Rework and Modification of NSN 6680-01-HS1-2535, Fuel Quantity Indicator, P/N 100-478301-100-NVG, to NSN 6680-01-125-3934, P/N 100-478301-100, 52 Ea estimated quantity. NOTE: Pricing for Major rework and modification will be determined on a case-by-case basis. Line Items 3, 12 (Option Year 1), and 21 (Option Year 2) Data requirements, 1 Lt, not to be separately priced. Optional Line Items 4, 13 (Option Year 1), and 22 (Option Year 2), NSN 6680-01-HS1-4234, Fuel Quantity Panel, P/N 622-961215-000, 1-20 Ea estimated. Item numbers 11, 12, 13 are Option Year One items if the option is exercised. Item numbers 20, 21,22 are Option Year Two items if the option is exercised. Items 5-10 and 14-19 are reserved. The Government reserves the right to waive any OEM specification when it is in the best interest of the United States Coast Guard. The contractor shall provide modification kits, P/N 241-601154-00, no later than eight months after receipt of order. These kits shall be shipped in place at the contractor's facility for incorporation during the modification effort. Unless otherwise directed by the Contracting Officer, the contractor shall return any kits not incorporated on Government-furnished fuel quantity indicators to USCG, ARSC, Receiving Section, Bldg 63, Elizabeth City, NC 27909-5001 no later than 10 calendar days following contract completion. The contractor shall provide spare Fuel Quantity Indicator Panels, NSN 6680-01-HS1-4234, P/N 622-961215 no later than 9 months after unilateral exercise of option line item(s) by the Contracting Officer. Fuel quantity indicators will be sent to the contractor on an "as-required" basis for modification and minor rework in accordance with the OEM specifications and procedures. The contractor shall modify the fuel quantity indicators from NSN 6680-01-HS1-2535, P/N 100-478301-100-NVG to NSN 6680-01-125-3934, P/N 100-478301-100. This modification entails incorporation of original equipment manufacturer (OEM) Service Bulletin 14 to include kits (P/N 241-601154-00). The contractor shall also perform minor rework as necessary to return units to a ready-for-issue (RFI) condition. When an indicator sent for modification requires more than minor rework, the contractor shall, no later than 10 calendar days after receipt of component, provide written notification to the Contracting Officer, to include a proposal for performing the modification and major rework. This proposal shall include a proposed revised delivery schedule if necessary and shall be supported by data sufficient for the Contracting Officer to determine the reasonableness of the modification/major rework price. This data may include commercial catalog or published price lists or other evidence (such as copies of commercial invoices) to support that the price is no more than that charged to their best commercial customer. The contractor shall not proceed with the major rework effort until receipt of approval from the Contracting Officer. The Contracting Officer will provide any such approval or other disposition instructions via written modification to the delivery order. The contractor shall revise maintenance manuals CMA 730-14 and update/reflect the USCG upgrades on Service Bulletin 14 including wiring diagram and part numbers. The contractor shall submit component rework tracking forms for all reworked/modified components in accordance with Aviation Computerized Maintenance System (ACMS) procedures. ACMS is the management information system used to schedule and record all Coast Guard aircraft maintenance. The contractor's responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of the completion of work. Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a Component Repair Record (CRR). The SCHR records the maintenance history of serial number tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated "scrapped" and returned to the address specified. The contractor shall retain copies of SCHR's for ninety (90) calendar days after the item is shipped back to the Coast Guard. The CRR records the maintenance performed on the serial number tracked component by the contractor and enrolls or disenrolls components from ACMS when those components are scrapped, added to or removed from the Coast Guard parts inventory. Within five (5) working days following issuance of a Certificate of Conformance, one (1) copy of the CRR shall be mailed to: Commanding Officer, USCG Aircraft Repair and Supply Center, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001. Additionally, one (1) copy shall be packed with the component for return to the Coast Guard. The contractor shall retain copies of the CRR's for ninety (90) calendar days after the item is shipped back to the Coast Guard. The contractor shall comply with the following packaging and packing instructions: Because ARSC is a supply depot, material will be stored and transshipped to various users; therefore, material must be packed and labeled suitable for shipment via land, air, or sea. Each individual item or unit must be individually packed in a separate box, carton, or crate. Each individual container shall be labeled on the outside with National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Line Item Number, and Delivery Order Number. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Each unit shall be packaged to protect against electrostatic damage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year, but no preservation coating will be applied directly to the component. Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut-style packaging. When the contractor is notified that an aircraft-on-ground (AOG) situation exists, the outside of the shipping container will be marked in highly visible lettering "A.O.G.". The contractor shall remove the green unserviceable tag, DD FORM 1577-2, from the components. The contractor shall maintain a quality assurance system, including test equipment calibration system requirements, and documentation of said requirements, sufficient to ensure that rework/modification services acquired conform to OEM specifications and the requirements of this contract. The contractor shall provide the first completed component to the Coast Guard for first article testing. This will be a "first article" requirement to be reworked, modified and submitted to ARSC for first article testing. Modification of the fuel quantity indicator will include kit embodiment (P/N 241-601154-000) to include upgrade to CMC Service Bulletin 14. The first article shall be sent to: US Coast Guard, Aircraft Repair & Supply Center, Receiving Section, Bldg 63, Elizabeth City, NC, 27909-5001, ATTN: Sue Woody (First Article). The contractor shall attach a completed Certificate of Conformance (CoC) and/or a Federal Aviation Administration (FAA) Form 8130-3/8130-4 Airworthiness Approval Tag to each reworked/modified component. Copies shall also be attached to the packaging slip and the invoice. Final inspection and acceptance will be performed by ARSC Quality Assurance personnel for count and condition only. Rework/modified components found to have deficiencies will be reported to the contractor on Standard Form 368, Product Quality Deficiency Report, for investigation. Within thirty (30) calendar days after receipt of quality deficient exhibit, the contractor shall report findings of theinvestigation to the Contracting Officer. The contractor shall perform in accordance with the delivery schedule specified below. The USCG has an urgent need for these reworked/modified components; therefore, partial and/or early deliveries are desired and acceptable. Line Item 1 no later than eight months after receipt of order. Line Items 2, 11, 20 No later than 30 calendar days after receipt of delivery order/component (up to 20 per month) commencing 8 months after contract award. Line Items 3, 12, 21 Maintenance manual revisions no later than 30 days after updates are incorporated. Line Items 4, 13, 22 No later than 9 months after option exercise. Line items 13, 22 No later than 30 days after revision. The base period of performance is 12 months. Two 12-month option periods are also included. Reworked/modified components shall be shipped f.o.b. destination via airfreight to the following address: US Coast Guard, Aircraft Repair and Supply Center, Receiving Section, Bldg 63, Elizabeth City, NC 27909-5001. The following FAR Subpart 12 provisions and clauses are incorporated by reference: 52.212-1 Instructions to Offerors Commercial (Nov 99); 52-212-3 Offeror Representations and Certifications Commercial Items (Oct 99) The offeror shall submit completed representations and certifications with their offer. 52.212-4 Contract Terms and Conditions Commercial items (May 99) with the following included by addendum: 52.211-14 Notice of Priority Rating for National Defense Use (Sep 90) DO rated, 52.211-15 Defense Priority and Allocation Requirements (Sep 90), 52.216-18 Ordering (Oct 95) (a) date of contract award through one year from date of contract award for the base period and effective date of option through one year from date of exercise. 52.216-19 Order Limitations (Oct 95) (a) $25,000 (b) (1) the total estimated contract line item quantity (2) 50% of the estimated contract quantity (3) 30 calendar days (d) 15 calendar days. 52.216-22 Indefinite Quantity (Oct 95) (d) to be determined at time of contract award, 52.217-9 Option to Extend the Term of the Contract (Nov 99) (a) within 30 days prior to contract expiration (c) 36 months. 52.232-18 Availability of Funds (Apr 84), 52.233-1 Disputes (Dec 98), 52.245-2 Government Property (Fixed-Price Contracts) (Dec 89), 52.246-15 Certificate of Conformance (Apr 84), 52.247-34 F.o.b. Destination (Nov 91), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (May 99) (b) (1)(8)(11)(12)(13(14)(15)(22). 52.252-2 Clauses Incorporated by Reference (Feb 98) The full text may be accessed electronically via Internet at http://www.deskbook.osd.mil. Point of contact is Cynthia Boone at (252)335-6822, fax (252)334-5240. Closing date/time for submission of proposals is 7 January 2000 at 3:00 EST. Submit to USCG, Aircraft Repair & Supply Center, H65 Product Line Building 75, Elizabeth City, NC 27909-5001, Attn: Cynthia Boone. All responsible sources may submit an offer, which will be considered. Offers may be submitted on company letterhead stationery indicating the National Stock Number, Nomenclature, part Number, Unit Price, and Extended Price for each year. Offers that do not include pricing for all option years will not be considered for contract award. See Numbered Note 22. Minority, Women-Owned and Disadvantaged Business Enterprises (DBEs)! The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. The maximum line of credit is $500,000 with interest at the prime rate. For further information call (800)532-1169. The Internet address is http://osdbuweb.dot.gov Posted 12/22/99 (W-SN410862). (0356)

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