U.S. General Accounting Office, Acquisition Management, 441 G. Street N.W., Room 6851, Washington, DC 20548

99 -- TRAVEL MANAGEMENT SOFTWARE AND MAINTENANCE SERVICES SOL OAM-2000-N-0013 POC Harold Miles (Contract Specialist) 202/512-3607 17. The United States General Accounting Office (GAO) is conducting an other than full and open competition between COMPANY A -- Gelco Government Network (for Travel Manager software), 1860 Michael Farraday Drive, Suite 150 Reston, Virginia 20190-5304 and COMPANY B -- Zegato/Aldmyr Systems, Inc. (for Per Diem Amazing software and Zegato software), 4200 Parliament, Suite 406, Lanham, Maryland 20706 for travel management software and maintenance. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested. A written solicitation will not be issued. Solicitation No. OAM-2000-N-0013 identifies the Government's Request for Proposal (RFP). This synopsis/solicitation incorporates clauses/provisions that are in effect through Federal Acquisition Circular 97-15. This is not a small business set-aside. The U.S. General Accounting Office intends to award a contract under limited competition for travel management software to either COMPANY A or COMPANY B. This synopsis/solicitation has three line items: item no. 1 -- Travel Manager Software, item no. 2 -- Site License for Travel Manager Software, and item no. 3 -- Software Maintenance for Travel Manager Software. GAO is requesting proposals for travel management software and services. GAO is seeking the ability to optimize the automation support for its travel management process and is interested in and will consider products that could operate in one of three technical environments. Two of the technical options would operate within GAO's network. Under the first network-based option, the offered software must be a client/server application that would run on GAO's Windows 95 workstations processing against an Oracle database running under Novell 5.0 or higher. Under the second network-based option, the software would run as a web application on GAO intranet utilizing the Netscape Communicator version 4.5 or higher browser on GAO's workstations processing against an Oracle database running under Novell 5.0 or higher. The web server would optimally run under Linux, but NT or Unix would also be acceptable operating systems. The third technical option would be a service bureau offering over the Internet. This approach would necessitate the implementation of a single central outside database within a technology that supports effective database access via the Internet. The traveler must be able to complete travel documents via a web page hosted on a secure server. Under this approach, the software and data would reside on a web server and database server located at the selected vendor's site. GAO employees would access this software via the Internet with a Netscape Communicator version 4.5 browser. The underlying database must be Structured Query Language (SQL) compliant, preferably Oracle version 8i. Under all three technical approaches, offerors must provide technical support for implementation and continuing maintenance and upgrade support for the life of the contract. In terms of functional capabilities, the software must have the capability to generate travel orders and vouchers in accordance with the Federal Travel Regulations (FTR) and transfer the data to American Management System's (AMS) Financial Management System (FMS) also known as the Federal Financial System (FFS). The travel system must support the tracking of travel budgets at various organizational levels and must support charges to organizational travel budgets from outside the unit and from geographically remote locations. In addition, the system must correctly handle amendments and cancellations of travel orders and travel vouchers in a manner that accurately accounts for current budget status. The travel software license must provide access to the travel application for GAO's entire workforce of 3500 staff and support the processing for approximately 15,000 trips per annum. The system security must effectively limit traveler access to their own travel records while providing access to sub-unit administrative staff to the records of all assigned travelers. In addition, the administrative staff within units assigned travel budgets must be able to access all travel records with charges to their account. The system must support the electronic routing of travel orders and vouchers for approval and a secure means to capture electronic approvals. This routing feature, in combination with an interface between this system and GAO's Financial Management System, is intended to enable a paperless travel process. In addition, selected GAO staff must have the ability to generate ad hoc queries against the database as well as perform table maintenance and other system administration functions. Federal Provision 52.212-1 -- Instructions to Offerors -- Commercial Items applies to this acquisition. Offerors must include a completed copy of FAR provision 52.212-3 -- Offeror Representations and Certifications-Commercial Items with their offer. The following clauses also apply to this synopsis/ solicitation: FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items, 52-212-4 -- Contract Terms and Conditions-Commercial Items, Conditions. Offers will be evaluated in accordance with FAR Provisions 52.212-2, Evaluation of Commercial Items, price and other technical factors considered. FAR Provision 52.215-18, facsimile proposals applies. We anticipate award of a contract for a base period (FY-2000) and four one-year option periods (FY-2001, FY-2002, FY-2003 AND FY-2004). COMPANY A and COMPANY B have 45 calendar days from the date this synopsis appears in the Commerce Business Daily (CBD) to submit their technical and cost proposals. Proposals should include the solicitation number, concise documentation, technical data, detail pricing information and their approach to this requirement. Other responsible sources may submit concise documentationfor consideration regarding their ability to provide the required items to include the solicitation number, any technical data, detail pricing information and their approach to this requirement. GAO believes COMPANY A and COMPANY B are the ONLY sources available. However, other responsible sources may respond to this solicitation. GAO is only interested in fully developed off-the-shelf commerical travel software and will only contemplate fully developed commerical products. Accordingly, GAO will only consider proposals to deliver these products. GAO will not consider proposals to develop such products. The point of contact for this requirement is Harold Miles (Sr. Contract Specialist) telephone number 202/512-3607. Submit Proposals (if mailed) to U.S. General Accounting Office, Acquisition Management Room 6B46, 441 G Street N.W., Washington D.C. 20548, Attn: Harold Miles (Sr. Contract Specialist) or (if handcarried) to U.S. General Accounting Office, Acquisition Management, c/o OGC Correspondence Control Team, 441 G Street N.W., Washington D.C., Attn: Harold Miles (Sr. Contract Specialist). Proposals (technical and price) may also be submitted by facsimile to (202) 512-2879, Attn: Harold Miles (Sr. Contract Specialist).***** Posted 01/07/00 (W-SN414242). (0007)

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