Department of the Treasury, Departmental Offices/Procurement Services Division (DO/PSD), Procurement Services Division (PSD), 1310 G Street, N.W., Suite 400 East, Washington, DC, 20220

D -- SOFTWARE PACKAGE SOL A-00-0010 DUE 012400 POC Norman Wakefield, Contract Specialist, Phone 202-622-9391, Fax 202-622-2343, Email dale.wakefield@do.treas.gov -- Harry Shank, Contracting Officer, Phone 202-622-9392, Fax 202-622-2343, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=A-00-0010&Loc ID=1768. E-MAIL: Norman Wakefield, dale.wakefield@do.treas.gov. The Department of the Treasury, Departmental Offices, Procurement Service Division, Room 1310G, Suite 400E, 1500 Pennsylvania Avenue NW, Washington, DC 20220, intends to issue a combined synopsis/solicitation in accordance with Federal Acquisition Regulation 12.6, as supplemented with additional information included in this notice for commercial items contract on a sole source basis to CRM Solutions, 467 Long Meadow Lane, Longwood, FL 32779 for a beta software package, known as the Site Data System (SDS). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Request for proposal number is A-00-0010. The incorporated clauses are those in effect through Federal Acquisition Circular 14. This solicitation is open to any responsible and responsive vendor. SIC code is 7371. I. Background -- The Site Data System (SDS) is an application that represents the databases and software to create, retrieve, and modify information that describes Radio Antenna Sites (Sites) for the Treasury Department (Treasury) and its Bureaus. On October 1, 1999, a BETA version of SDS was provided as a deliverable product in direct support of the Department of the Treasury's Wireless Program Management Office (WPMO). This BETA version allows for the creation, retrieval, and modification of the following Site information: Location, Contacts, Plots, Notes, Lease, Circuits, Frequencies, Shops, and Inventory. Enhancement and expansion of the BETA SDS framework is required to support the management of the Frequency and Inventory processes for the Sites Module which will lead toward accomplishment of the desired goals of centralized inventory management and coordination at the Department of the Treasury. Frequency Management includes the databases, screens, and program execution to create and manage bureau requests for new frequencies, requests to modify existing frequency assignments, and to support the enforcement of scheduled audits. Inventory Management includes the databases, screens, and program execution to create, move, retrieve, and analyze the current radio and support equipment technologies implemented at the various Bureau Sites. II. Purpose and Objectives -- The purpose of this effort is to implement the BETA version of the SDS at all applicable bureaus and the WPMO within the Department of the Treasury, and to enhance and modify the SDS to meet Treasury mission requirements for inventory and frequency management as outlined in this work statement. The specific objectives are listed as follows: 1. To provide add, edit, delete, and query capabilities for all SDS modules to include Frequency and Inventory. 2. To provide a print utility to produce hardcopies of the data records as well to generate module templates for off-line data gathering. 3. To provide a generic e-mail capability to send messages for notification of work-in-progress, completed work, etc. 4. To provide high-level data security support. Technologies and Architecture: SDS will be written for a Windows NT platform utilizing the Visual Basic 6.0 compiler, SQL 7.0 database, and Microsoft Exchange 5.5. Binary program code will reside on remote client machines that Treasury will provide. SQL 7.0 database server Microsoft Exchange 5.5 mail server will reside at the U.S. Customs National Law Enforcement Communications Center (NLECC). Treasury users will dial into the NLECC network utilizing NLECC RAS technologies to gain access to both database and mail servers. NLECC will provide all required hardware and network access rights to allow Treasury users to execute SDS. Generic Functionality: (1) All modules will share a common capability to add and read supporting image files. These images can be various graphics files such as scanned images and digital photos. (2) All modules can print its entity's data. (3) Emails can be generated from any module view. III. Scope of Work -- The contractor shall provide basic task completion efforts throughout the planned life of the implementation and enhancement phases of this effort beginning on date of contract award going through the completion date of September 30, 2000. The following tasks have been identified for this effort following the technical approach from above. Phase 1 -- Enhancement: The contractor shall make the following additions/enhancements to the current BETA version of the SDS system to accommodate the frequency management and inventory requirements of the Department of the Treasury: A. Frequency -- Task #1 -- Data Requirements: Treasury will supply the data that SDS must capture to manage Frequencies. The contractor shall modify SDS where necessary to ensure that databases and screens exist to collect this information. This initial data requirement will be derived using the Government Master File (GMF) as a template. Task #2 -- Data Query and Retrieval: The contractor shall enhance SDS where necessary to ensure that Treasury can query SDS to retrieve information in a format that supports the management of the Frequency Program. Task #3 -- JSMSs Integration: The contractor shall enhance SDS to allow for direct or indirect communication with Treasury WPMO's existing JSMSs system and thus indirectly with the National Telecommunications and Information Administration (NTIA) to avoid duplication of data entry. The government will provide the contractor the file format used by NTIA for transmission of Frequency action requests. Task #4 -- Workflow Notification: The contractor shall enhance SDS to provide workflow notification between the Bureaus and the Treasury WPMO. Actions will be received into user inboxes providing the necessary notification that work is to be done. The contractor shall work with the Department of the Treasury to determine all notification requirements needed to run the Frequency Program. Some candidate work action items include: New Request, Modification Request, NTIA Transmission Status, 5-Year Audit Notification, Frequency Renewals etc_ B. Inventory -- Task #5 -- Data Requirements: Treasury WPMO will supplythe contractor with the data that SDS must capture to manage Site related Inventory. The contractor shall modify SDS where necessary to ensure that databases and screens exist to collect this information. Task #6 -- Data Query and Retrieval: The contractor shall enhance SDS where necessary to ensure that Treasury SDS users can query SDS to retrieve information in a format that supports the management of the Site Inventory across all Bureaus. Phase 2 -- Implementation Task #7 -- Upgrade: The contractor shall install the upgraded version of SDS application in specified government provided computer platform(s) at each of the following bureaus in the Metropolitan Washington, DC area: Bureau of Alcohol, Tobacco and Firearms, United States Secret Service, Internal Revenue Service, Treasury Inspector General for Tax Administration, Bureau of the Mint, Bureau of Engraving and Printing. In addition, the contractor shall install the SDS application in government provided computer(s) at the Federal Law Enforcement Training Center in Glynco, Georgia and at the United States Customs Service in Orlando, Florida. Task #8 -- Data Migration: The resulting database structures and Inventory screens will form the initial platform for Bureau users to manage Inventory. The contractor shall support Bureaus in the migration of legacy data into this platform. The contractor shall make minor modification to Inventory screens and processing in support of certain unique Bureau requirements that do not require major revisions to the required Treasury platform. Task #9 -- Training: The contractor shall provide a "Train the Trainer" class for all Department of the Treasury bureaus participating in the SDS program (maximum attendance -- 15 students). The training class shall include instruction on but not be limited to all data fields, screens, modules, data entry, reports, printing and operational procedures. General -- SDS Offline Support: The contractor shall enhance SDS to allow field users to work offline. This will allow users who visit remote Sites to enter required SDS data into offline computers. The users can then, at a later time, connect to the host server and synchronize their entries. Software Maintenance and Support. The contractor shall provide software support for SDS. The scope of the support shall include software enhancements, refinements, software performance analyses, code architecture, implementation issues, and trouble-shooting. IV. ESTIMATED SKILL REQUIREMENTS -- Software Analyst/Dev/Integr -- Task 1: 160 hr, Task 2: 240 hr, Task 3: 240 hr, Task 4: 480 hr, Task 5: 160 hr, Task 6: 160 hr, Task 7: 240 hr, Task 8: 240 hr, Task 9: 40 hr. Program Director -- Task 1, 2, 3, 4, 5, 6, 7, & 9 40 hrs. each and Task 8: 80 hrs. Duration: 12 months from contract award. Travel: The contractor shall be required to meet with Treasury personnel in two (2) geographical locations to brief on progress as well as provide updates and demonstrations on application enhancements/changes that take place throughout the duration of this task. Travel destinations are Washington DC, and Orlando, Florida. There will be a minimum of two (2), two-day meetings in each location that will require one contractor representative to be in attendance. V. Deliverables -- 1. All software (excluding Proprietary Software) shall be provided to the Department of the Treasury and will be developed in Visual Basic 6.0 programming language. SQL 7.0 shall provide database management. 2. One (1) Perpetual license for Treasury and each of the participating bureaus. The following FAR Clauses are applicable to this solicitation: 52.212-1, Instructions to Offerors -- Commercial; 52.212-1 Instruction to Offerors -- Commercial; 52.212-2, Evaluation -- Commercial Items; 52.212-3, Offeror Representations and Certifications -- Commercial Items; 52.215-34, Evaluation of Offers for Multiple Awards; 52.217-5, Evaluation of Options; and 52.232-18 Availability of Funds, 52.217-8 Option to Extend Services, 52.217-9, Option to Extend the Terms ofthe Contract. Although the Department of the Treasury anticipates making a sole source award to CRM Solutions, all proposals that are received by 4:00 PM EST on January 24, 2000 shall be considered. Mail three copies of your proposal to: Department of the Treasury, Procurement Services Division, RM 1310G, Suite 400E, 1500 Pennsylvania Avenue, NW, Washington, DC 20220, ATTN: Mr. N. Dale Wakefield, Jr. (202) 622-9391, or hand deliver to 1310 G Street NW, Suite 400 E, Washington DC. Posted 01/07/00 (D-SN413982). (0007)

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