National Institute of Standards & Technology, Acquisition & Assistance Div.,100 Bureau Drive Stop 3572, Bldg. 301, Rm B117, Gaithersburg, MD 20899-3572

X -- GASEOUS DIELECTRICS CONFERENCE, MAY 21-25, 2001, WASHINGTON DC AREA SOL 53SBNB067015 DUE 012000 POC Sandra L. Febach, Contracting Officer, Ph: (301) 975-6326; Fax: (301) 963-7732 WEB: NIST Contracts Homepage, http://www.nist.gov/admin/od/contract/contract.htm. E-MAIL: NIST Contracts Office, Contract@nist.gov. The National Institute of Standards and Technology has a requirement for sleeping rooms, meeting space and food for the Gaseous Dielectrics Conference, May 21-25, 2001, to be held in the Maryland/Washington DC area. This is a Request for Quotations (RFQ)(53SBNB0670015), being conducted under the Simplified Acquisition Procedures (SAP) in FAR Part 13. This procurement is unrestricted, open to both small and large business concerns. The small business industrial classification for this type of service is 7011 with annual receipts of $5 million. Interested offerors shall provide a quote to include all associated costs/price for meeting room facilities, audio-visual equipment, food and beverage for the Conference, as described in the Statement of Work. The audience for the conference is international, with more than half of the attendees coming from overseas; therefore, NIST is seeking a site close to an airport. Quotes should include the cost of sleeping rooms in a meeting package. NIST will provide the selected hotel a rooming list and attendees will not make their own reservations. STATEMENT OF WORK: Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the following: 1. FACILITIES, Monday, May 21-Friday, May 25, 2001. The contractor shall provide meeting space for 80 people, set classroom style, On Monday, May 21 from 9 pm -- 10 pm and on Tuesday, May 22 through Thursday, May 24, from 7:30 am -- 6:00 pm and on Friday, May 25 from 7:30 -- noon. In addition, there should be a registration area set with three 6-ft tables with 2 chairs at each, 2 trashcans, a message board, a telephone for outside calls, and 2 easels to be set up throughout the meeting. Sleeping Rooms. The contractor shall provide 80 sleeping rooms for arrival on Monday, May 21, with departure on Thursday, May 24. The sleeping rooms should include some rooms at the maximum allowable Government per diem rate. The majority of the rooms will be singles. Compliance with PL 101-391. The contractor shall supply the FEMA number that indicates compliance with the Federal Fire Safety Act of 1990 (PL 101-391). 2. AUDIOVISUAL EQUIPMENT. The contractor shall provide a slide projector, viewgraph screen, flip chart and data projector in the meeting room as well as a podium and mike and lavaliere mike. 3. FOOD SERVICE. Receptions: There should be an opening reception for 80 people with hors d'oeuvres on Monday, May 21, from 4 -- 8 pm and on Tuesday May 22, from 6:30 -- 9:30 pm. Coffee Service: There should be continuous coffee service from Tuesday, May 22, beginning at 7:30 am through Friday, May 25, ending at noon, with coffee, tea, decaffeinated coffee, assorted breakfast breads (may include donuts, muffins, croissants, bagels) in the morning and soft drinks and cookies in the afternoon, located outside the meeting rooms in a convenient, centrally located area. Lunch: The attendees should be served a buffet lunch each day Tuesday, May 22 through Thursday, May 24 at 12:10 pm. Dinners: There should also be a sit-down dinner, with a chicken or beef dish, on Wednesday, May 23 and Thursday, May 24, beginning at 6:30 pm. This procurement will be conducted utilizing Best Value Selection procedures, which seeks to select an offer based on the best combination of price and technical merit of the offers submitted. All offers will be evaluated considering their price quotes and their technical merits, based on a review by the government of information received in response to this RFQ. Technical factors to be considered include (1) ability to provide meeting space, (2) ability to provide required food service and (3) ability to provide required sleeping rooms. This notice constitutes the only solicitation document available. FAR 52.213-04 will apply to any resultant purchase order. All offerors are to include with their quotes, a complete copy of "Offeror Representations and Certifications" which will be provided by teleafax, upon request. Department of Commerce Agency-Level Protest Procedures Level Above the Contracting Officer, applies to this acquisition and can be downloaded from the NIST Web Page located at http://www.nist.gov/admin/od/contract/protest.htm. The Government intends to evaluate quotes and award a contract without discussions. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in offer(s)received. The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government. U.S. Department of Labor (DOL)Wage Determination No. 94-2103, Revision 19, dated 06/28/1999 is applicable to this requirement and will be incorporated in any resultant purchase order. A copy will be provided upon request. All offers should include a firm fixed price for the total of all requirements referenced above, as well as sufficient information to permit proper evaluation of the technical merit of the offer. Quotes may be submitted via FAX to (301) 963-7732, or by mail to National Institute of Standards and Technology, Acquisition and Assistance Division, Building 301, Room B117-Attn:S. L. Febach, 100 Bureau Drive, Mail Stop 3572, Gaithersburg, MD 20899-5372. Regardless of method of submission, offers are due 01/20/00 no later than 3:00 P.M.(local time). All responsible sources may submit a quote, which will be considered by the Agency. See Note 26. Posted 01/07/00 (W-SN414053). (0007)

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