NASA/Goddard Space Flight Center, NASA Headquarters Acquisition Branch, Code 210.H, Greenbelt, MD 20771

99 -- EXHIBIT SUPPORT SERVICES SOL W10-02158 DUE 020100 POC Diane Harris, Contract Specialist, Phone (301) 286-4402, Fax (301) 286-0357, Email diane.harris.1@gsfc.nasa.gov -- Lourdes F. Carson, Contracting Officer, Phone (301) 286-4309, Fax (301) 286-0357, Email Lourdes.F.Carson.1@gsfc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.msfc.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin=04#W10-02158. E-MAIL: Diane Harris, diane.harris.1@gsfc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP) and the solicitation is issued as an RFQ. The Office of Public Affairs, Public Services Division at NASA Headquarters needs a contractor to support exhibit operations for the Office of Public Affairs and other Headquarters program offices by providing transportation, installation, staffing, dismantling and storage of exhibits. This requirement, does not include production of exhibits. Statement of Work The exhibit venues will be high priority events at which NASA would be required to provide exhibits, i.e., at the White House, Capitol Hill, NASA Headquarters Building, on the National Mall, as well as, domestic exhibitions, conventions, trade shows. Frequently the tasks are in response to last minute requests and require very quick response. Exhibit Operations Support The Contractor shall provide exhibit operations support including, but not limited to the following activities: a. Provide installation and dismantling services for exhibits and models at the White House, Capitol Hill, National Mall including domestic exhibitions, conventions, trade shows, (approx. twelve venues required). b. Coordinate with exhibition organizers and a participating NASA program office to negotiate and obtain rental or free exhibit space, rental furniture, carpeting. Arrange show services such as: electrical hook-ups, special rigging, cleaning service, security, HVAC drayage service and set-up labor. c. Provide floor plans showing layouts of exhibits in exhibition halls including elevation views showing placement of all the various exhibit elements. Exhibit Staffing: The Contractor shall: a. Staff the exhibits during the hours of the exhibition with an individual(s) who projects a friendly welcoming demeanor and is prepared to address visitor's general questions about NASA. (Approx. four venues required) Exhibit Storage The Contractor shall: a. Provide storage facilities to safeguard and manage the storage of NASA exhibits models, exhibit publications and other exhibit-related material adequately protecting them from damage or loss. (250 sq. ft. required) b. Inspect exhibits and make necessary repairs prior to delivery or shipment. Receive and inspect the exhibits after each event. c. Provide security for and maintain a current file of all items being stored and provide pick-up and delivery service at NASA. Exhibit Transportation The Contractor shall: a. Pick-up and transport models and/or exhibits stored at the GSFC storage facility, the NASA HQ building or the Contractor's storage facility. b. Provide shipping and drayage services, negotiating the most favorable rates to the Government for transportation of NASA exhibits fromthe Contractor's facility and to exhibition sites outside of the local Washington, DC area and return (approx. twelve shipments per year); and express delivery or courier service of working documents, artwork, and audio visual cassettes as required. (Approx. twelve required) c. Provide the following for foreign shipments: Export Declaration, Commercial Invoice, Certificate of Registration, Certificate of Origin, Bill of Lading, Carnet, Export License, Airway Bill and Shipper's Letter of Instructions. Miscellaneous Services: The Contractor shall: a. Repair minor damage to models damaged in shipment or handling. b. Provide unique signage as required for specific events. c. Rent equipment such as portable electrical generators, audio visual equipment or other equipment necessary to accomplish the work. These are the labor catagories and percentage of the services that we anticipate needing for the execution of the contract: -- Exhibit support coordinator -- 15% (hourly rate) -- Exhibit set-up and dismantling specialist -- 60% (hourly rate) -- Exhibit staffer -- 15% (hourly rate) -- Warehouse manager -- 5% (hourly rate) -- Exhibit repair/graphics specialist -- 5% (monthly rate per cubic foot) -- Transportation Unit Costs This procurement is a total small business set-aside. See Note 1. All qualified responsible business sources may submit a quotation which shall be considered by the agency. Quotations for the items(s) described above are due by 3:00p.m. 2/1/2000 eastern standard time and include solicitation number; by fax at 301-286-0357 or mail to NASA/Goddard Space Flight Center, Headquarters Procurement Branch, Code 210.H, Attn: Diane Harris, Greenbelt, Marylad 20771. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Forms/Index.html to submit a quotation. Oral communications are not acceptable in response to this notice. Quoters shall provide the information required by FAR 52.212-1. Addenda to FAR 52.212-1. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: http://ec.msfc.nasa.gov/msfc/pub/reps_certs/sats/ FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference. FAR 52.222-3 Convict Labor(E.O. 11755);FAR52-233-3 Protest After Award(31U.S.C 3553);52.222.44 Fair Labor Standards Act & Service Contract Act-Price Adjustment;FAR52-222-26 Equal Opportunity (E.O. 11246);FAR 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans (38U.S.C.4212); 52-222-36 Affirmative Action for Handicapped Workers (29U.S.C. 793);FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38U.S.C. 4212); FAR 52-225-3 Buy American Act-Supplies (41U.S.C. 10) Questions regarding this acquisition must be submitted in writing no later than 1/17/2000. Selection and award will be in accordance with FAR 52.212-2 with the following evaluation factors: Cost, Relevant Experience and Past Performance. Of the three factors identified Cost are most important, and related to each other. Cost: The Contractor should provide in his proposal the hourly rate that would be charged for an exhibit support coordinator, exhibit set-up and dismantling specialist, exhibit staffer and warehouse manager. The Contractor should provide an estimate for exhibit transportation unit costs on per mile basis. Past Performance: The Contractor should be able to demonstrate in his proposal related trade show experience such as coordination with exhibition organizers to negotiate and obtain rental or free exhibit space, arranging show services such as drayage services, electrical hook-ups, special rigging, cleaning service, security and set-up labotr, furniture rental, etc. The Contractor should have a comprehensive understanding of costs associated with trade show participation. The Contractor should demonstrate in his proposal knowledge of the operational requirements and his/her experience in providing shipping and drayage services for the transportation of exhibits to venues nationally and overseas. The Contractor should demonstrate in his proposal related personnel and operational experience in making minor repairs of damaged aerospace models and produce signage as required for specific events. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Award will be based upon overall best value to the Government, with consideration given to the factors of proposed technical merits, price and past performance; other critical requirements (i.e., delivery) if so stated in the RFQ will also be considered. It is critical that offerors provide adequate detail to allow evaluation of their offer (see FAR 52.212-1(b). Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. See above for where to obtain copies of the form via the Internet. An ombudsman has been appointed -- See Internet Note "B". The solicitation document and incorporated provisions and clauses are those effect through FAC 97-13. It is the quoter's responsibility to monitor the following Internet site for the release of amendments (if any). Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://genesis.gsfc.nasa.gov/nasanote.html Posted 01/10/00 (D-SN414404). (0010)

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