U.S. Department of Justice, Federal Bureau of Prisons, Procurement and Property Branch, 320 First Street NW, Washington, D.C. 20534

D -- INPATIENT/OUTPATIENT ELECTRONIC MEDICAL RECORDS(I/O EMR) RESPONSE MATRIX DUE 021500 POC Mr. Pratap Das, Contracting Officer Tel: (202) 616-6150 WEB: Response Matrix, http://www.bop.gov/Aquisition/Response Matrix or www.bop.gov/pdf/rfires.pdf. E-MAIL: Contracting Officer, pdas@bop.gov. This Request for Information (RFI) is issued by the U.S. Department of Justice, Federal Bureau of Prisons. The BOP is in search of an electronic medical record product to support its clinical documentation needs in its inpatient healthcare facilities and ambulatory care clinics. The primary purpose of the RFI is to conduct a market research to assess the capability of industry to provide the products and services envisioned for the BOP Inpatient and Outpatient Electronic Medical Record (I/O EMR). The information is for planning purposes -- a solicitation is not available at this time. The BOP Health Services envisions information technology support, which will assist BOP to manage inmate health information across the continuum of care. The BOP currently operates 94 institutions and has a total population of over 130,000 inmates. There are 6 medical centers and approximately 94 clinics that provide health care services for inmate population. A Wide Area Network (WAN) connects all BOP correctional institutions. Each institution has a core Local Area Network (LAN), with remote access to the Internet. The WAN network is a star configuration allowing all institutions with equal access to BOP headquarters, which serves as its hub. The multi-protocol networks consist primarily of IPX and TCP/IP. The topology on the BOP LAN's within correctional institutions is Token Ring with 16-MB speeds. There are fiber connections between local buildings. Most hospitals and clinics have end-user devices with Windows 95 operating systems and some Windows NT 4.X. Applications that support the BOP I/O EMR will reside on a centrally located server unless performance necessitates a distributed server environment. BOP headquarters will serve as the single central site for the I/O EMR database of inmate information. Strong security is a requirement for the BOP network to protect inmate privacy and confidentiality. The vision of BOP Health Services is to have web-enabled access to clinical, administrative, and financial information. The BOP hospitals and clinics currently use a manual paper-based medical record. An outpatient EMR pilot project was conducted during 1997-1998. This project helped BOP users to discover more about the type of automation that best meets their needs. An I/O EMR system is needed to automate clinical information management throughout BOP and provide a paperless healthcare record that contains comprehensive and confidential documentation of inmate care. The goal for BOP Health Services is to have an I/O EMR that provides access to accurate and relevant inmate information. The I/O EMR system must provide rapid access to health information at all BOP hospitals and clinics to improve: Management of the health status of the inmate population Inmates treatment outcomes BOP Health Services operational effectiveness, and operational efficiency (e.g., reduce costs, improving/streamlining processes) of BOP Health Services. The I/O EMR will provide BOP with integrated functions for the collection, storage and analysis of data from all health care settings. The transmission of integrated clinical data will be key to managing the health care of a mobile inmate population. After the successful implementation of the I/O EMR, BOP desires to collect information from specific individual institutions and throughout BOP to: Accurately classify acuity of illness by inmate to allow appropriate designation of inmates to facilities equipped to address their medical needs. Track the number of inmates within acuity levels to determine how many institutions need a given "level of intensity of care." This will help with decisions such as how many institutions are needed for each level of care, and the number and type of health care providers needed at each institution. Facilitate clinical oversight management of high volume, high cost, or high-risk medical care. The BOP realizes that successful implementation of the I/O EMR will require a compendium of integrated functions and technologies. The BOP I/O EMR will support the health care processes and outcomes by integrating health information from multiple sources to include external knowledge bases. The attached I/O EMR RFI Response Matrix highlights those areas of key importance to BOP, and provides a systematic approach to gathering information. BOP is interested in gathering information about either single products or multiple interoperable products. Be as specific as possible in your response, indicating (by product name, where appropriate) those hardware and software elements you believe would best meet the BOP capabilities. It is understood that the diversity and range of products may necessitate vendors to offer products that encompass all or a portion of the capabilities covered in the I/O EMR RFI Response Matrix. You may download a copy of the I/O EMR RFI Response Matrix directly from the BOP website (http://www.bop.gov/(Acquisition/Response Matrix) or www.bop.gov/pdf/rfires.pdf. Address the various sections of the matrix and submit responses in electronic form on diskettes, or upload to the BOP website. While it is preferable to have responses in an electronic format BOP will accept paper-based responses. For more information please call Mr. Pratap Das (202) 616-6150. The response deadline is COB February 15, 2000. Posted 01/12/00 (W-SN415259). (0012)

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