Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- RENTAL OF AUDIOVISUAL EQUIPMENT WITH TECHNICAL SUPPORT SOL 777-15-00 DUE 012800 POC Sadya M. Armstrong (440) 526-3030 extension 7413 The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for one (1) VA Conference. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-12. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined snyopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held in the following location: John Ascuaga's Nugget Casino Resort, Sparks (Reno) Nevada from February 6, 2000(setup) through February 11, 2000 (noon). The Contractor shall set up, maintain, and strike all audiovisual equipment to include image magnification of the general session, operation and maintenance of audiovisual equipment for the general session as well as four (4) additional breakout sessions on Tuesday February 8, 2000 and five (5) total breakout sessions on Thursday February 10, 2000. The Contractor shall meet all deadlines for setup and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. The Contractor shall be ready for checkout and crew rehearsal by 6 pm on setup day, Sunday, February 6, 2000 in Reno, Nevada. The equipment for the general sessions shall be struck after the final session on the third and last day of the conference. The equipment for the breakout sessions shall be set up by 5 pm on setup day and struck after the final session on the third and last day of the conference. General sessions will be held two and one half (2 1/2) days (Monday, Wednesday and Friday) with the last day ending around noon local time. The General Session room to be used for breakout session on Tuesday, February 8, 20000. General Session increases from 500 to 1000 attendees only on the afternoon of Wednesday February 9, 2000. There will be four (4) additional breakout sessions on Tuesday, February 8, 2000 and five (5) total breakout sessions on Thursday February 10, 2000. The Contractor shall provide the technical crew for image magnification of the general sessions. The Contractor shall provide a technician for all general sessions and breakouts to handle the room audio and a technician to handle video lighting in the general session. The Contractor shall respond to on-site requests for additional equipment in a timely manner. The Contractor shall provide a project manager to interface with the EES Media Development Manager and the EES Conference Planner. The Department of Veterans Affairs will provide 24 hour security for the main room. Provide the following audiovisual/computer equipment: Item Qty Description Days 0001 2 Sony D30 Digital 3CCD Production Cameras (or equivalent) 3 0002 2 Lens Remote Control Kits (zoom & focus) 3 0003 2 Studio Viewfinders 3 0004 1 18X Production Lens w/2X Extenders 3 0005 1 44X Sport Lens w/2X Extender 3 0006 2 100 Meter CCU Control Cables 3 0007 2 Heavy Duty Fluid Head Production Tripods 3 0008 1 8 Ch. Production Switcher w/DVE 3 0009 2 13" Color Program/Preview Monitors 3 0010 6 8" Color Source Preview Monitors 3 0011 2 Sony Camera Control Units 3 0012 2 13" HR Program/Preview Engineering Monitors 3 0013 1 Waveform/Vectorscope Monitor 3 0014 1 Black Burst -- Signal Generator 3 0015 1 10 Channel Signal Router 3 0016 3 15" XGA Monitors (preview/program) 3 0017 3 Digital Signal Converters (Source & Program Signal Scaling) 3 0018 1 Single Frame Digital Still Store 3 0019 2 Rackmount Power Conditioner w/Dimmable Lights 3 0020 1 Professional Series VHS VCR w/Jog Shuttle 4 0021 2 Universal Analog Computer Interface Kits 4 0022 1 Elmo Visual Presenter -- Electronic Overhead 4 0023 1 15" LCD Podium Prev. Monitor w/Genlockable Multi-Sync DSC 4 0024 1 250' Remote PC Display Controller (mouse, keyboard, monitor) 4 0025 1 All signal distribution & processing 4 Projection Package 0026 2 DLP 10,000 Lumen Projectors 4 0027 2 10.5'' x 14' Rear Projection Fast Fold Screens 4 Audio Package 0028 1 Audio System 4 Includes: 6-two way enclosures (stage L&R), 2-center fill enclosures, 2-dual 18" sub-woofer enclosures, 4-delay enclosures, Fully loaded Drive/Processing rack w/digital delay processors, stereo & mono EQ's, and all power amp racks & wired mics for above system as required 0029 1 24x12 Channel Audio Mixer / Console 4 0030 2 Slimline Extendable Podium Mics 4 0031 1 UHF Diversity Wireless Lavalier Mic System 4 0032 1 UHF Diversity Wireless Handheld Mic Systems 4 0033 1 ClearCom 12 Station Two Way Intercom System 4 0034 10 Motorola P200 (or equivalent) 14ch. Walkie Talkies 4 Lighting Package 0035 1 Video Lighting "Stage Package" w/Dimming & Control 4 Includes up to: 30' truss w/Teaser, 2-motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 6-Source 4 specials, 4-8" 1Kw hair lights (upstage), rigging hardware, color, dimming & control. 0036 1 Scissor Lift (for lighting & rigging)(include delivery fee if necessary) 3 Staging Package 0037 1 Pipe & Drape Black Velour 16'h x 100'w 4 0038 2 Screen Dress Kits -- Black Velour 4 0039 2 3' x 6' x 24" Camera Risers w/Black Skirting 3 0040 2 Projection Scaffold Towers 4 Breakout Sessions (5) Item Qty Description Days 0041 4 1200+ Lumens XGA (native resolution) LCD Projectors 1 0042 1 Elmo Visual Presenter -- Electronic Overhead 1 0043 1 Professional Series VHS VCR 1 0044 4 Professional Series Slimline Podium Mic 1 0045 4 UHF Diversity Wireless Lavalier Mic System 1 0046 4 4 Channel Audio Mixer 1 0047 4 8' x 8' Tripod Screens 1 0048 4 8' Tripod Screen Skirts 1 0049 4 Safelock Stand 1 Breakout Sessions (5) Item Qty Description Days0050 5 1200+ Lumens XGA (native resolution) LCD Projector 1 0051 1 Visual Presenter -- Electronic Overhead 1 0052 1 Professional Series VHS VCR 1 0053 5 Professional SeriesSlimline Podium Mic 1 0054 5 UHF Diversity Wireless Lavalier Mic System 1 0055 5 4 Channel Audio Mixer 1 0056 5 8' x 8' Tripod Screens 1 0057 5 8' Tripod Screen Skirts 1 0058 5 Safelock Stand 1 Estimated Technical Support Item Qty Description Days 0059 1 Project Manager 6 0060 1 Technical Director / Switcher Operator 6 0061 1 Audio Director (A1) 6 0062 1 Audio Assist (A2) 4 0063 1 Lighting Director (LD) 4 0064 1 Video Engineer/Matrix/Projection 6 0065 1 Camera Operators (Set & Strike Assist Labor) 4 0066 1 Audio Visual Technician (Set & Strike / Breakouts) 6 0067 4 Audio Visual Technicians (Set & Strike Assist) 3 The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(NOV 1999), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(OCT 1999), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; 52.232-18 Availability of Funds. (APR 1984), VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS. The following evaluation criteria will be utilized in the award of this solicitation: (1) Contractor's ability to meet requirements, (2) Technical experience, (3) Past performance, Contractor must provide a list of three agencies/companies (include address, telephone number and contact person) for which you have provided similar services within the past three (3) years and (4) Price. The evaluation criteria are considered equal in importance with price. Sources responding to this announcement may request a copy of the equipment list via fascimile at (440) 838-6052, attention Sadya Armstrong. Please acknowledge all requirements of proposal. Partial quotes will not be considered. A price proposal which includes a complete address, synopsis addressing evaluation criteria, and a completed copy of FAR 52.213-3 and VAAR 852.219-70 shall be submitted to the address shown above. All offers are due by Close of Business January 28, 2000 (4:30 PM EST). All responsible sources may submit an offer, which will be considered. FACSIMILE PROPOSALS WILL NOT BE ACCEPTED. Posted 01/21/00 (W-SN417566). (0021)

Loren Data Corp. http://www.ld.com (SYN# 0055 20000125\W-0001.SOL)