USTDA, 1621 N. Kent Street, Suite 200, Arlington, VA 22209-2131

B -- PHILIPPINES -- MIS COMPUTERIZATION PROJECT FOR THE PHILIPPINE PORT AUTHORITY DUE 022900 POC Evangela Kunene, USTDA, 1621 N. Kent Street, Suite 200, Arlington, VA 22209-2131, Tel: (703) 875-4357, Fax: (703) 875-4009 The Grantee invites submission of qualifications and proposal data (collectively referred to as the "Proposal") from interested U.S. firms which are qualified on the basis of experience and capability to develop this feasibility study. The study is expected to provide a total solution to the mission-critical computerization requirements of the Philippine Port Authority. A Head Office and its major ports. Phase I of the project is to implement the computerization plan for these mission-critical systems at the head office, the port district office (PDO) of Manila, its port management offices of North Harbor and South Harbor, and their terminals. Phase II is the expansion of these computerized mission-critical systems to the remaining ports which warrant computerization and the PDO's of Luzon, Visayas, Northern Mindanao and Southern Mindanao. An MIS component had been included in the World Bank Ports Project for the PPA in view of the need to complement port infrastructure development with efficient systems that would ensure timely and accurate flow of information in all the organizational units of the PPA. MIS systems are needed for cargo monitoring, billing and collection, vessel monitoring and port statistics. A Master Plan was completed and a more detailed technical specifications study is now needed. PPA has endeavored to fill-in its information needs by implementing small scale computerization projects but these have failed to generate the desired impact in view of the limited capability of its in-house MIS staff. Computerization of the various aspects of port operations, engineering, finance and administration of the PPA is essentially the key to improving overall port efficiency and increasing revenue collection. The study is expected to provide a total solution to the mission-critical computerization requirements of the PPA Head Office and its major ports. The detail components of the work scope include system designs and specifications for: Cargo Information & Control System (CICS) Loan Management System Vessel Management System (VMS) Budgeting Berth Planning and Allocation System Financial Reporting System Port Safety System Project/Job Management System Port Statistics System Spare Parts Inventory System for the PPA Dredging Fleet Receivable/Revenue Management System Equipment Information System Payable/Expenditure Management Storage Facilities Information System Accounts Receivable-Non-Trade Property Management System Notes Receivable System Lease Administration System Financial Management Legal Services Support System Cash Advances System Executive Information System The U.S. firm selected will be paid in U.S. dollars from a $348,000 grant to the Grantee from the U.S. Trade and Development Agency (TDA). A detailed Request for Proposals (RFP), which includes requirements for the Proposal, the Terms of Reference, and a background desk study report are available from TDA, at 1621 N. Kent Street, Suite 200, Arlington, VA 22209-2131. Requests for the RFP should be faxed to the IRC, TDA at 703-875-4009. In the fax, please include your firm's name, contact person, address, and telephone number. Some firms have found that RFP materials sent by U.S. mail do not reach them in time for preparation of an adequate response. Firms that want TDA to use an overnight delivery service should include the name of the delivery service and your firm's account number in the request for the RFP. Firms that want to send a courier to TDA to retrieve the RFP should allow one hour after faxing the request to TDA before scheduling a pick-up. Please note that no telephone requests for the RFP will be honored. Please check your internal fax verification receipt. Because of the large number of RFP requests, TDA cannot respond to requests for fax verification. Requests for RFPs received before 4:00 PM will be mailed the same day. Requests received after 4:00 PM will be mailed the following day. Please check with your courier and/or mail room before calling TDA. Only U.S. firms and individuals may bid on this TDA financed activity.Interested firms, their subcontractors and employees of all participants must qualify under TDA's nationality requirements as of the due date for submission of qualifications and proposals and, if selected to carry out the TDA-financed activity, must continue to meet such requirements throughout the duration of the TDA-financed activity. All goods and services to be provided by the selected firm shall have their nationality, source and origin in the U.S. or host country. The U.S. firm may use subcontractors from the host country for up to 20 percent of the TDA grant amount. Details of TDA's nationality requirements and mandatory contract clauses are also included in the RFP.****** Interested U.S. firms should submit their Proposal in English directly to the Grantee by 5:00PM. February 29, 2000 at the above address. Evaluation criteria for the Proposal are included in the RFP. Price will not be a factor in contractor selection, and therefore, cost proposals should NOT be submitted. The Grantee reserves the right to reject any and/or all Proposals. The Grantee also reserves the right to contract with the selected firm for subsequent work related to the project. The Grantee is not bound to pay for any costs associated with the preparation and submission of Proposals. Posted 01/24/00 (W-SN418506). (0024)

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