Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- RENTAL OF AUDIOVISUAL EQUIPMENT WITH TEHCNICAL SUPPORT SOL 777-16-00 DUE 012800 POC Sadya Armstrong (440)526-7413 The Department of Veterans Affairs (VA), Cleveland Business Center, Cleveland, Ohio, referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental for audio visual and computer equipment, and technical support for the Veterans Affairs Readjustment Counseling Service (RCS) Conference to be held February 6-11, 2000 at the John Ascuaga's Nugget Casino Resort, Sparks (Reno), Nevada. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-15. The procurement is 100% Set-Aside for small business. The Standard Industrial Classification Code (SIC) is 7539. The small business size standard for this procurement is $5 Million. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Contractor shall provide, the service/supplies to include the set-up, operation, maintenance and striking of all audiovisual equipment for the following sessions: General Sessions: February 7th, 9th and 11th ( conference ends on the 11th around 12:00 PM (PST)) contractor shall set-up equipment and be ready for checkout and Crew rehearsal by 6:00 PM (PST) on February 6, 2000 (General session increases from 500 to 1000 attendees on Wednesday, February 9th (only); Breakout Sessions: Four (4) breakout sessions on Tuesday, February 8th and Five (5) breakout sessions on Thursday, February 10th . Equipment for the breakout sessions shall be set-up by 5:00 PM (PST), February 7, 2000 and struck after the final breakout session on Thursday, February 10, 2000. Technical Support: 1) Contractor shall meet all deadlines for setup and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. 2) Contractor shallprovide a project manager to interface with the, (EES) Media Development Manager and the EES Conference Planner. 3) Contractor shall provide technical crew for image magnification of the general sessions. 4) Contractor shall provide a technician for general and breakouts sessions to handle the room audio. 5) Contractor shall respond to on-site equipment requests and equipment failures within 15 minutes. **Due to unknown circumstances the relocation of meeting rooms may be required, mutually agreeable set-up and strike times will be determined by the Contractor's Project Manager and the EES Conference Planner. **Security for the General Session (ballroom) will be provided by the government. ** The Contractor shall be provided up to Five (5) single rooms at the conference site for housing of the Contractor's technical staff. Per Diem or additional fees are not included. The Department of Veterans Affairs will retain rights to all property recorded during the course of this conference. The following equipment shall be provided: General Session -- Production Package: CLIN 1, 2 each -- Sony D30 Digital 3CCD Production Cameras (or equivalent), 3 days, CLIN 2, 2 each -- Lens Remote Control Kits (zoom & focus), 3 days, CLIN 3, 2 each -- Studio Viewfinders, 3 days, CLIN 4, 1 each -- 18X Production Lens w/2X Extenders, 3 days, CLIN 5, 1 each -- 44X Sport Lens w/2X Extender, 3 days, CLIN 6, 2 each -- 100 Meter CCU Control Cables, 3days, CLIN 7, 2 each -- Heavy Duty Fluid Head Production Tripods, 3 days, CLIN 8, 1 each -- 8 Ch. Production Switcher w/DVE, 3 days, CLIN 9, 2 each -- 13" Color Program/Preview Monitors, 3 days, CLIN 10, 6 each -- 8" Color Source Preview Monitors, 3 days, CLIN 11, 2 each -- Sony Camera Control Units, 3 days, CLIN 12, 2 each -- 13" HR Program/Preview Engineering Monitors, 3 days, CLIN 13, 1 each -- Waveform/Vectorscope Monitor, 3 days, CLIN 14, 1 each -- Black Burst -- Signal Generator, 3 days, CLIN 15, 1 each -- 10 Channel Signal Router, 3 days, CLIN 16, 3 each -- 15" XGA Monitors (preview/program), 3 days CLIN 17, 3 each -- Digital Signal Converters (Source &Program) Signal Scaling), 3 days, CLIN 18, 1 each -- Single Frame Digital Still Store, 3 days, CLIN 19, 2 each -- Rackmount Power Conditioner w/Dimmable Lights, 3 days, CLIN 20, 1 each -- Professional Series VHS VCR w/Jog Shuttle 4 days, CLIN 21, 2 each -- Universal Analog Computer Interface Kits, 4 days, CLIN 22, 1 each -- Elmo Visual Presenter -- Electronic Overhead, 4 days, CLIN 23, 1 each -- 15" LCD Podium Prev. Monitor w/Genlockable Multi-Sync DSC, 4 days, CLIN 24, 1 each -- 250' Remote PC Display Controller (mouse, keyboard, monitor) 4 days, CLIN 25, 1 each -- All signal distribution & processing, 4 days. Projection Package: CLIN 26, 2 each -- DLP 10,000 Lumen Projectors, 4 days, CLIN 027, 2 each -- 10.5'' x 14' Rear Projection Fast Fold Screens, 4 days, Audio Package: CLIN 28, 1 each -- Audio System, 4 days *Includes: 6-two way enclosures (stage L&R), 2-center fill enclosures, 2-dual 18" sub-woofer enclosures, 4-delay enclosures, fully loaded drive/processing rack w/digital delay processors, stereo & mono EQ's, and all power amp racks & wired mics for above system as required. CLIN 29, 1 each -- 24x12 Channel Audio Mixer / Console, 4 days, CLIN 30, 2 each -- Slimline Extendable Podium Mics, 4 days, CLIN 31, 1 UHF Diversity Wireless Lavalier Mic System, 4 days, CLIN 32, 1 each -- UHF Diversity Wireless Handheld Mic Systems, 4 days, CLIN 33, 1 each -- ClearCom 12 Station Two Way Intercom System, 4 days, CLIN 34, 10 each -- Motorola P200 (or equivalent) 14ch. Walkie Talkies, 4 days, Lighting Package: CLIN 35, 1 each -- Video Lighting "Stage Package" w/Dimming & Control, 4 days, * Includes up to: 30' truss w/Teaser, 2-motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 6-Source 4 specials, 4-8" 1Kw hair lights (upstage), rigging hardware, color, dimming & control, CLIN 36, 1 each -- Scissor Lift (for lighting & rigging)(include delivery fee if necessary), 3 days, Staging Package: CLIN 37, 1 each -- Pipe & Drape Black Velour 16'h x 100'w, 4 days, CLIN 38, 2 each -Screen Dress Kits -- Black Velour, 4 days, CLIN 39, 2 each -- 3' x 6' x 24" Camera Risers w/Black Skirting, 3 days, CLIN 40, 2 each -- Projection Scaffold Towers, 4 days, Breakout Sessions (5): CLIN 41, 5 each -- 1200+ Lumens XGA (native resolution) LCD Projectors 1 days, CLIN 42, 1 each -- Elmo Visual Presenter -- Electronic Overhead 1 days, CLIN 43, 1 each -- Professional Series VHS VCR 1 days, CLIN 44, 5 each -- Professional Series Slimline Podium Mic, 1 days, CLIN 45, 4 each -- UHF Diversity Wireless Lavalier Mic System 1 days, CLIN 46, 4 each -- 4 Channel Audio Mixer 1 days, CLIN 47, 4 each -- 8' x 8' Tripod Screens, 1 days, CLIN 48, 4 each -- 8' Tripod Screen Skirts, 1 days, CLIN 49, 4 each -- Safelock Stand, 1 days, Breakout Sessions (5): CLIN 50, 5 each -- 1200+ Lumens XGA (native resolution) LCD Projector, 1 days, CLIN 51, 1 each -- Visual Presenter -- Electronic Overhead, 1 days, CLIN 52, 1 each -- Professional Series VHS VCR, 1 days, CLIN 53, 5 each -- Professional SeriesSlimline Podium Mic, 1 days, CLIN 54, 5 each -- UHF Diversity Wireless Lavalier Mic System, 1 days, CLIN 55, 5 each -- 4 Channel Audio Mixer, 1 day, CLIN 56, 5 each -- 8' x 8' Tripod Screens, 1 day, CLIN 57, 5 each -- 8' Tripod Screen Skirts, 1 day, CLIN 58, 5 each -- Safelock Stand, 1 day, Estimated Technical Support: CLIN 59, 1 each -- Project Manager, 6 days, CLIN 60, 1 each -- Technical Director / Switcher Operator, 6 days, CLIN 61, 1 each -- Audio Director (A1), 6 days, CLIN 62, 1 each -- Audio Assist (A2), 4 days, CLIN 63, 1 each -- Lighting Director (LD), 4 days, CLIN 64, 1 each -- Video Engineer/Matrix/Projection, 6 day, CLIN 65, 1 each -- Camera Operators (Set & Strike Assist Labor), 4 days, CLIN 66, 1 each -- Audio Visual Technician (Set & Strike / Breakouts), 6 days, CLIN 67, 4 each -- Audio Visual Technicians (Set & Strike Assist), 3 days. The following FAR provisions apply and are incorporated reference: FAR 52.212-1, INSTRUCTIONS OF OFFERORS-COMMERCIAL ITEMS (NOV 1999), FAR 52.212-3 OFFEROR REPRSENTATIONS AND CERTIFICATIONS (OCT 1999), FAR 42.212-4 CONTRACT TERMS AND CONDITIONS (MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR and FAR 52.212-2, EVALUATION-COMMERCIAL ITEMS(JAN99) with the following evaluation criteria; 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past performance, contractor shall provide a list of three agencies/companies (include address, phone number, and contact person) for which similar services within the past three (3) years has been provided. 4) Price. The evaluation criteria are considered equal in importance with price. Sources responding to this announcement may request a copy of the list of audiovisual, computer equipment and technical support required for this procurement, via fax at (440) 838-6052. Please acknowledge all requirements on proposals. No partial quotes will be considered. No substitutions will be allowed. A price proposal which includes all cost including travel, prompt payment terms, remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted to the address shown above. All offers are due by Close of Business January 28, 2000 (4:30 PM EST). All responsible sources may submit an offer, which will be considered. FACSIMILE PROPOSALS WILL NOT BE ACCEPTED. Posted 01/23/00 (W-SN417630). (0023)

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