Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, MD, 21207-5279

Y -- CARPENTER SERVICES SOL SSA-RFP-00-0192 DUE 021100 POC Noreen Pleines, Contract Specialist, Phone 4109659552, Fax 4109669310, Email noreen.pleines@ssa.gov WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=SSA-RFP-00-019 2&LocID=2422. E-MAIL: Noreen Pleines, noreen.pleines@ssa.gov. The Social Security Administration (SSA) is seeking proposals for on-site carpentry services at the Agency_s Headquarters complex in Baltimore (Woodlawn), Maryland, with occasional work in other Baltimore locations, Rockville MD and the Washington DC area. This is a combined synopsis/solicitation for commercial items (as defined by FAR 2.101) prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested; however, a written request for proposals will not be issued. This acquisition is subject to FAR Subpart 13.5 regarding the application of simplified acquisition procedures. This is a 100% small business set-aside, issued as Request for Proposals Number SSA-RFP-00-0192. Proposals submitted from other than small business sources will be rejected. All responsible small business sources may submit a proposal which shall be considered. The SIC code is 7699. The small business size standard is $5 million. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-15. Proposals in response to this RFP shall be submitted by 3:00 p.m. local prevailing time, February 11, 2000. OBJECTIVE: The objective of the contract is to obtain the services of carpenters to perform on-site repair and carpentry services. SCOPE: Contract work includes commercial carpentry services at various Agency facilities located in Baltimore (Woodlawn/ Downtown/Middle River), MD; Rockville, MD; and the Washington, DC area. Services include all labor, uniforms, and small hand tools except as otherwise specified herein. Contractor employees shall perform the following types of services (not limited to): 1) painting furniture and equipment; 2) repairing, installing, and assembling wood and metal furniture; 3) servicing of Class A wood furniture to include oiling and waxing; 4) cutting various materials, such as wood, metal and plexiglas, to be used in the construction of furniture, shelving, worktables, etc.; 5) construction of various wood and metal items, such as counters; 6) matting and framing pictures; 7) installing desk locks and padlocks; 8) cutting keys; and 9) hanging mirrors, pictures, and bulletin boards. The required tasks will necessitate sitting, standing, bending, lifting reaching, stooping, and walking. The contractor shall provide all small hand tools such as hammers, small levels, pinch bars, screwdrivers, pliers, crescent wrenches, etc. Upon completion of the services, all work areas shall be cleaned of any debris. SERVICE REQUESTS: Requests for service shall be provided to the contractor on SSA Form 6017-U7, Request for Building Modifications. These forms contain a detailed description of the required services and a priority code for establishing the completion date. STAFFING: The contractor shall provide sufficient qualified staff to ensure uninterrupted services and a high quality level of performance. Staffing shall include a working supervisor who shall be responsible for: the contractor_s overall operation at the SSA facility including being familiar with the conditions under which the services shall be performed and the possible difficulties which may be encountered; providing work assignments to contractor personnel; and, interacting with the Government Project Officer and/or his/her designee. A supervisor or designee shall be on duty at all times. All carpenters shall have the skills necessary to perform all tasks and operate all tools of the trade including (but not limited to): electric saws (circular, band, jig, reciprocating, saber), routers, belts, sanders, bench grinders, production drill press, miter box saw, tilting arbor table saw, portable spot welder, and standard measuring instruments. Work shall be performed in such a manner so as not to interfere with Government business. ROSTER OF EMPLOYEES: The contractor shall provide a roster of the employees assigned to work on the contract to the Government Project Officer within fifteen (15) calendar days after the date of contract award. In addition, the contractor shall provide a revised roster to the Project Officer within five (5) calendar days of any changes to the employee roster. UNIFORMS AND SAFETY SHOES: All contractor employees shall wear distinctive uniforms which are professional in appearance and which bear the contractor_s logo on the uniform shirt. Appropriate safety shoes shall also be worn. All employees shall be in uniform not later than 10 Federal work days after the date the employee first begins work on the contract. TIME OF PERFORMANCE: Work shall be performed Monday-Friday (excluding Federal holidays) from 7:00 a.m. to 3:30 p.m. OVERTIME SERVICES: Contractor personnel may occasionally be required to work beyond the normal work hours. Overtime hours are not guaranteed but may be ordered by designated ordering officials on an as-needed basis. RECORDING ON-SITE PRESENCE: Contractor personnel shall be required to record their on-site presence for each workday. The contractor may use sign-in/sign-out sheets or elect to install its own automated time clock. In this event, the Government assumes no liability for such equipment. PERIOD OF PERFORMANCE: The contract shall include a base year and four (4) 1-year options, if exercised. The term of the contract shall be for sixty (60) months, broken down as follows: Base Year from March 29, 2000 -- March 28, 2001; Option Year I (if exercised ) from March 29, 2001 -- March 28, 2002; Option Year II (if exercised ) from March 29, 2002 to March 28, 2003; Option Year III (if exercised ) from March 29, 2003 to March 28, 2004; and Option Year IV (if exercised ) from March 29, 2004 to March 28, 2005. PLACES OF PERFORMANCE: Baltimore (Woodlawn/ Downtown/Middle River), MD; Rockville, MD; and the Washington, DC area. BUILDING CLOSURES: In the event of inclement weather or other circumstances which cause delayed openings or building closures, contractor employees shall follow the building closure announcements. (Specific information regarding local radio announcement will be included in the resultant contract.) SECURITY CLEARANCES: Contractor personnel who require access to SSA facilities shall be required to undergo a background investigation, which will be conducted by the Government. Such investigation shall include a check by fingerprints and a statement of personal history. Non-U.S. citizens shall be required to provide a photocopy of their work authorization permit and Social Security card. Accordingly, the contractor should select only those persons who are likely to meet the suitability requirements in order to reduce the likelihood that employee(s) will be found unsuitable and not be allowed to work under the contract. The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearances for contractor employees. Since performance under the contract requires access to a Child Care Center, the contractor shall agree to comply with the Crime Control Act of 1990 (Public Law 101-647) (Section 231, Requirements for Background Checks), as amended. (Forms for background investigations will be made a part of the resultant contract.) EMPLOYEE IDENTIFICATION: Contractor employees shall be required to wear a Government-furnished identification badge while on Federal property. EMPLOYEE CONDUCT: While on Government premises, contractor personnel shall comply with all rules, regulations and procedures governing the conduct of personnel and the operation of the Federal facility, including Occupant Emergency Programs. QUALITY CONTROL: The contractor shall establish a quality control program to ensure that the requirements of the contract are met. This plan should include a checklist of quality inspection steps to be followed in inspecting contract performance as well as a system for identifying and correcting deficiencies in the quality of the services provided. At a minimum, the checklist should include: description of the service; date theservice was performed; name of the individual(s) who performed the service; quality level of the service; and action taken to correct any deficiencies. Quality control documentation shall be made available to the Government upon request. CONTRACTOR PERFORMANCE: Contractor Performance Information will be maintained in accordance with OFPP Policy Letter 92-5 Past Performance Information and FAR 42.15. GOVERNMENT-FURNISHED TRANSPORTATION: Government-furnished vehicles will be provided for transportation to all locations outside the Woodlawn area. GOVERNMENT-FURNISHED SPACE AND PROPERTY: In addition to adequate and appropriate work space, the Government will furnish all supplies, utilities, and hand and power equipment necessary for performance of the contract, except for those small hand tools outlined elsewhere. The contractor shall be liable for any damage or loss of Government property to the extent of repair or replacement costs, whichever is appropriate. EXCLUSION: The Government reserves the right to perform similar services in-house or to establish other contracts consistent with its requirements. TERMS AND CONDITIONS: The provisions of FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 1999) (tailored as follows) and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items (May 1999) are incorporated by reference. FAR 52.212-4 (a) Inspection/Acceptance is tailored as follows: QUALITY ASSURANCE: The Government will perform periodic random inspections on the services provided. Inspections will include all aspects of services required by the contract. A 100% Acceptable Quality Level will apply. All unacceptable services will be rejected and reperformed by the Contractor at no additional cost to the Government. OPTION TO EXTEND SERVICES: FAR 52.217-8 (Nov 1999); OPTION TO EXTEND THE TERM OF THE CONTRACT: FAR 52.217-9 (Nov 1999) [fill-ins: #1-at any time during the period of performance; #2-60 days]; INSURANCE: FAR 52.228-5 (Jan 1997)[there are no minimum or maximum amounts required]; FAR 52.212-5 applies as follows: (a)(1) and (2); (b)(1), (5), (7), (11), (12), (13), (14), (15), (23); (c)(1), (2), (3); (d); (e). In addition FAR 52.219-6 (July 1996) Notice of Total Small Business Set-Aside applies. Wage Determinations: WD # 94-2247 (Rev. 15) dtd 6/1/99 shall apply to services performed in Baltimore County and Baltimore City MD. WD # 94-2103 (Rev. 19) dtd 6/28/99 shall apply to services performed in Rockville MD and Wash DC. The labor category of "carpenter, maintenance" #23130 as defined in the Dept of Labor Directory of Occupations, 4th Edition, applies. For the purpose of seeking annual price adjustments, the contractor may elect to seek conformance for the "working supervisor" as no established hourly rate exists. INSTRUCTIONS FOR SUBMITTING OFFERS: The provisions at FAR 52.212-1 Instructions to Offerors -- Commercial Items (Nov 1999) are incorporated by reference. Offerors shall follow the instructions set forth therein. Special attention is directed to the following paragraphs: (a) SIC Code and Small Business Size Standard -- 7699/$5 million. Standard Form 1449 shall be used for the submission of offers. Persons interested in submitting an offer must contact the contract specialist to obtain the 1449 and pricing tables; (b)(4) does not apply; (b)(6) Pricing will be on a fixed monthly rate with an hourly rate for overtime services; (b)(10) All information required by this paragraph shall be submitted. Experience should be limited to current projects and/or projects completed within the past 3 years; (b)(11) does not apply; (c) Period of acceptance for offers -- 90 calendar days; (d), (e), and (i) do not apply. Completed Representations and Certifications as required by FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 1999) shall be submitted with the offer (1original copy of the reps and certs shall suffice). Offers which fail to include all required information may be rejected without further consideration. EVALUATION CRITERIA: Award will be made on a best value basis taking into account the following factors: experience, past performance, and price. The Government may award to other than the lowest priced offer based on a trade-off among these factors. AWARD: A written contract or notice of award will be mailed or otherwise furnished to the successful offeror, within the timeframe for acceptance of offers, shall result in a binding contract without further action by either party. It is anticipated that a minimum of 2 weeks start-up time will be provided. ADDITIONAL INFORMATION: Work is currently being performed by 1 working supervisor carpenter and 6 carpenters. The current contract erroneously incorporated WD # 94-2248 which sets forth a higher fringe benefit (WD 94-2248 is for non-routine services). This may be a factor in considering hiring incumbent contractor employees. On-site parking is available. Persons interested in this acquisition may contact the contract specialist to obtain the wagedeterminations, labor category definition, information on statement of equivalent rates for federal hires, or full text versions of referenced FAR clauses. Posted 01/24/00 (A-SN417824). (0024)

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