WR-ALC/LBK 265 Ocmulgee Ct, Robins AFB, GA 31098-1647

B -- REVIEW AND ASSESSMENT OF MEDICAL INFORMATION SYSTEMS AT ROBINS AFB GA SOL F0965000T1431 DUE 021400 POC Donald W Kendrick/912-926-5202 E-MAIL: Click here to contact the Contracting Officer via, don.kendrick@robins.af.mil. SOLICITATION # F09650-00-T-1431 CONTRACTING OFFICE: WRALC/PKOS 235 BYRON ST ROBINS AFB GA 31098-1611 POINT OF CONTACT: Donald W Kendrick/ (912) 926-5202 or fax at (912) 926-3590. Email address: don.kendrick@robins.af.mil Buyer Code: V1D PURCHASE REQUEST #: F6206093470100 SOURCE OF SUPPLY: 100% Small Business Set Aside All qualified small business sources interested in this requirement should submit proposals to the above point of contact. DESCRIPTION OF REQUIREMENT: Provide all labor, materials, equipment, expertise, and supplies, to perform a review and assessment of the Medical Information Systems (MIS) functions and operations at the 78th Medical Group, Robins AFB, GA in accordance with the attached Statement of Objectives. Line Item 0001 $________________ Non-personal services as described in above "DESCRIPTION OF REQUIREMENT". A summary report of your review and assessment shall be submitted within 30 days of the date of contract award. Line Item 0002 $_________________ Travel expenses, if any,to be reimbursed at actual costs in accordance with Joint Travel Regulations (JTR). Per Diem will be calculated at the current rate for Warner Robins, GA. PERIOD OF PERFORMANCE: Within 30 days after award date FOB: Destination IMPORTANT NOTICE: Organizational Conflict of Interest (AFMC) is applicable to this requirement (Clause IB-411C -- 5353.209-9002) (In accordance with AFMCFARS 5309.507-90(a) and 5315-209-90(1) This requirement will initiate a follow-on requirement. Therefore, if you propose on this requirement you will not be eligible to propose on the follow-on requirement that will be initiated from this requirement. APPLICABLE STOCK NUMBER: N/A THE ESTIMATED THRESHOLD OF THIS REQUIREMENT IS BETWEEN $25,000.00 AND $50,000.00. ANTICIPATED/ESTIMATED AWARD DATE: 25 February 2000 THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. PROPOSALS ARE DUE NOT LATER THAN 15 DAYS AFTER THE DATE OF THIS NOTICE. FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS, APPLIES TO THIS ACQUISITION. DELIVERY SHALL BE WITHIN 30 DAYS AFTER NOTIFICATION OF AWARD AT ROBINS AFB GA. DATE TO WR-ALC/PKOS: __________ CBD Note number 1 applies to this requirement. STATEMENT OF OBJECTIVES MEDICAL INFORMATION SYSTEMS FLIGHT 78TH Medical Group, Robins AFB GA 1. SCOPE: The 78th Medical Group (MDG) is soliciting to have a Medical Information Systems (MIS) needs assessment conducted. a. Background The 78 MDG supports the healthcare needs of the Warner Robins Air Force Base. The MDG provides full outpatient healthcare services for military and civilian personnel. The MDG is constructing a state of the art outpatient facility to enhance the services that are being provided. The expected completion is early 2000. MIS is currently being supported through a combination of military and contract. The MHF utilizes a Novell Network with over 300 PC's functioning throughout the Medical Group. A migration to Windows Networking Technology (NT) is planned over the next year. The systems are standardized on Microsoft Office desktop applications. There are a number of core applications, such as Clinical and Ambulatory Data System, Third Party Outpatient Collection System, Expense Assignment System IV, which provides support. Application support for Composite Health Care System (CHCS) is currently under contract with the Science Applications International Corporation (SAIC). b. Objectives Perform an assessment and conduct a review of the MIS functions and operations. The information from the review and assessment will be used by the 78th Medical Group to write a Performance Work Statement to contract out its entire MIS functions and operations. 2. DOCUMENTS The contractor shall review the 78th Medical Group medical services information systems management requirements, applications utilized, review of resource needs, processing requirements, network and telecommunication requirements. Some of the materials available for the review will include: The detailed operating budgets, broken down by vendor obligation level and by location Organization chart and employee responsibility list on all full or part time employees performing medical information system functions whether or not they report to MIS, broken down by location and area supported Salary data and skills inventory of personnel working with Systems Hardware inventory by location List of MIS Applications, current release level Contracts, service agreements and relevant leases Software inventory by location Capital budget and project plans -- both current and planned Copy of the current Y2K project plan Contract inventory or copies of contract by location Network diagrams or any network document, by location 3. MEDICAL INFORMATION SYSTEMS REVIEW REPORT The contract shall provide a MIS Review Report addressing the following areas: Organizational Plan Staffing Information Employee list with information on compensation, title, experience level and tenure, skill sets, Area of responsibility, certifications and training Organizational chart Operational and Strategic Information Manuals for processes to review, such as problem escalation Business Resumption Plan Change Control Process Facility Plan Copies standards, policies/procedures, service level agreements Information Technology Strategic Plan Operations Documentation Strategic Corporate Statistics Organization Strategic Plan Capital budgets Operating budgets Contracts -- hardware, software consulting, fixed asset/depreciation, maintenance/support MIS Space Leases Project Plans/timelines Description of each Primary Facility Comprehensive Training Program Year 2000 Project Plan System Information Product release number Current support full time employees Backlog System Interfaces System Software list Capacity Information Network and Communications Information Network Utilization Statistics -- bandwidth, Central Processing Unit (CPU), etc. Network Diagrams, Plans, Documentation Telecom Bills Breakdown of Hardware, software, configuration, Direct Access Storage Drive, CPU, Sizing Forecast, Desktops Help Desk Information -- Procedures and Utilization Tracking Statistics Data Center Floor Plan/Equipment Diagram MIS Procedures/Manuals Disaster Recovery Plan Detail Cost -- Telecommunications Vendors Utilization Statistics Existing Service Level Benchmark Data Communication Security (COMSEC) Plan Joint Commission on Accreditation of Healthcare Organization (JCAHO) standards Systems Security Accreditation Agreement 4. 78TH MEDICAL GROUP RESPONSIBILITIES AND REQUIREMENTS a. The 78th Medical Group will appoint Captain Mary Ann Behan, MIS Flight Commander as Project Liaison. The Project Liaison will be responsible for coordinating meetings and interviews, and sharing information with the contractor. b. The 78th Medical Group will make all efforts to have personnel available and provide required meeting facilities. Executives and key management personnel will be available for interviews and meetings, as reasonably requested. c. The 78th Medical Group will make available to the contractor reasonable accommodations for carrying out assigned tasks. These accommodations include an office (90 square foot), telephone access and equipment for processing documents (computer), reproduction, and document distribution. All clerical support shall be provided by the contractor. 5. PLACE OF PERFORMANCE: 78th Medical Group, 655 7th Street, Robins AFB GA 31098 6. NON-DISCLOSURE All data delivered to the government shall be delivered with unlimited rights. Posted 01/27/00 (W-SN419502). (0027)

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