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COMMERCE BUSINESS DAILY ISSUE OF FEBRUARY 1,2000 PSA#2527

Department Of Veterans Affairs Medical Center, 4646 John R, Detroit, MI 48201

R -- TEMPORARY MEDICAL CLERKS SOL RFQ 553-34-00 DUE 021100 POC Katherine S Young, (313) 576-1000, Extention 3009 E-MAIL: E-Mail Contracting Officer@, Katherine.Young2@med.va.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-15. This procurement is total small business set-aside. The standard industrial classification (SIC) code is 7362, Temporary Help Supply Services. The small business size standard is $5 million average annual receipts for the past three years. Offerors are encouraged to submit quotes for up to four (4) medical clerks, full-time, not to exceed 240 working days from date of award. Proposed rates should include all costs associated with providing the following services. In accordance with 5 CFR 300, the Lower Michigan Acquisition Center, Detroit, Michigan, has a requirement for up to four (4) full time medical clerks for two day shifts, 7:30 a.m. to 4:00 p.m., and two evening shifts, 3:30 p.m. to midnight, five (5) days per week, for a period of service not to exceed 240 working days from date of award. Services will be performed at the VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, Michigan. Individuals working under this contract shall provide clerical support services as a receptionist, record keeper, and shall be responsible to accurately carry out physician's orders in requesting examinations, tests, consultations, including but not limited to scheduling test and examinations required along with treatments provided by other services. The accurate performance of these duties not only has an impact on the quality of patient care, but also the effectiveness and efficiency with which care can be provided. All staff will start on day shift for training. Contract staff shall be available to work federal holidays. Work is performed in or near the nurses' station on an inpatient care unit. The incumbent works in close proximity to patients and could be exposed to communicable disease. In the performance of official duties, the incumbent has regular access to printed and electronic files containing sensitive data which must be protected under the provision of the Privacy Act of 1974 and other applicable laws, federal regulation, VA statutes and policy and DM&S Policy. The contract staff shall be responsible for: (1) Protecting that data from unauthorized release or from loss, alteration or unauthorized deletion. (2) Following applicable computer rules, release of access codes, etc. as set out in a computer access agreement which the incumbent signs. This position is that of a medical clerk in Ward Administration Section of Medical Administration Service. Incumbent is responsible for the integration and coordination of administrative functions associated in the care and treatment of patients on Medical, Surgical, Psychiatry, Neurology, Extended Care and Intensive Care Unit of the Medical Center. The incumbent may be responsible for coverage on irregular tours, holidays, and weekends. Major duties are as follows: (1)Interprets and transfers a variety of doctor's orders for patient examination, consultation, therapy, tests, diet, x-ray, treatment and activities to a wide variety of forms, quickly and accurately. Many orders are detailed and complex and must be able to recognize STAT and emergency orders. Charts are brought to the attention of the nurse in charge for orders that need attention, (2) Upon receipt and discharge or transfer of patients, assembles patient's medical record in correct sequential and chronological order, (3) Responsible for the compilation, analysis and accuracy of patient's Consolidated Health Record (CHR), (4) Receives, refers and files the results of various test in the patients' chart, keeping the chart current and accurate. Records and relay telephone messages pertaining to, such things as detailed laboratory reports, x-rays and test results,(5) Inserts additional forms in the charts as necessary and imprints with correct patient identification. Services charts by transferring ethos forms that are approved for removal from the active chart to the inactive chart, (6) arranges appointments for the patient's with clinics, services and consultations, (7) Assist in the orientation of the clinical staff on administrative matters, as well as VA Regulations and procedures. Maintains a close work relationship with the clinical staff on assigned wards. Acts as the resource person to the unit and the clinical staff concerning administrative procedures and policies, (8) Determines eligibility for such things as outpatient care, eyeglasses and some prosthetics appliances and reports data to the physician or nurse planning treatment, (9) Responsible for arranging patient's follow-up appointments with the outpatient clinics, (10) Arranges transportation for patients being transferred to other VA facilities, or (CNH) Contract Nursing Homes, etc, (11) Responsible for data entry into the Centralized Patient Records System (CPRS), (12) Maintains bed control on the Ward Morning Report and makes entries in the computer plus Record Tracking entries, (13) Receives visitors and telephone calls to the unit and places official telephone calls. Gives messages to patients, doctors, nurses and responds to routine inquires. Appropriately refers questions relating to patient's condition and maintains confidentiality, (14) Completes clerical process for admission, discharge, inter-ward transfers, death, authorized absence and Seriously Ill List, (15) Maintains printer, including adding paper and changing ribbons. Maintains a supply of computer paper on the clinical unit. The contract employees will be required to observe all Medical Center policies and memorandums. The provision at 52.212-1, Instructions to Offerors Commercial (NOV 1999), applies to this acquisition. The provision at 52.212-2, Evaluation -- Commercial Items (JAN 1999), applies to this procurement. Evaluation criteria including in paragraph a are, in descending order of importance, (1) Past Performance and (2) price. Past Performance is more important than Price. Offerors are required to include a completed copy of the provision at 52.212.3, Offeror Representations and Certifications -- Commercial Items ALT III (JAN 1999), with its offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (MAY 1999), applies to this acquisition with the following clauses added as addenda to the clause: 52.204-4 Printing/Copying Double Sided on Recycled Paper (JUN 1996), 52.224-1 Privacy Act Notification (APR 1984), 52.224-2 Privacy Act (APR 1984), 852.270-4 Commercial Advertising (NOV 1984), 852.237-70 Contractor's Responsibilities (APR 1984), 852.270-1 Representatives of Contracting Officers (APR 1984), The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items (MAY 1999), applies to this acquisition and the additional FAR clauses cited in the clause are: 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (29 U.S.C. 793), 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793), 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). Proposals are due no later than 4:30 p.m., local time, February 4, 2000. No solicitation document will be issued. Questions may be submitted to the contracting officer via e-mail, by facsimile at (313) 576-1077, or by telephone at (313) 576-1000, Ext 3009. See Note 1. Posted 01/28/00 (W-SN419690). (0028)

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