Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- RENTAL OF AUDIOVISUAL EQUIPMENT WITH TECHNICAL SUPPORT SOL V777-16-00 DUE 013100 POC Sadya M. Armstrong, 440-526-3030 extension 7413 Solicitation Number 777-16-00, CBD Notice Number 417630 dated January 23, 2000, is amended to reflect changes in scope of work, equipment requirement and the due date has been extended to January 31, 2000, 4:30 P.M. EST. FACSIMILE TRANSMISSIONS WILL BE ACCEPTED. The Contractor shall provide, the service/supplies to include the set-up, operation, maintenance and striking of all audiovisual equipment for the following sessions: General Sessions: February 7th, 9th -full days sessions, 10th and 11th Half day sessions (conference ends on the 11th around 12:00 PM (PST)) contractor shall set-up equipment and be ready for checkout and Crew rehearsal by 6:00 PM (PST) on February 6, 2000 (General session increases from 500 to 1000 attendees on Wednesday, February 9th (only); Breakout Sessions: Four (4) breakout sessions on Tuesday, February 8th and Four (4) breakout sessions on Thursday, February 10th . Equipment for the breakout sessions shall be set-up by 5:00 PM (PST), February 7, 2000 and struck after the final breakout session on Thursday, February 10, 2000. The equipment for the Tuesday breakout sessions shall be set-up and checked out by 7:00 am on Tuesday February 8,2000 and struck after the final session requiring equipment, on the same day. The equipment for the Thursday breakout sessions shall be set-up and checked out by 7:00 AM on Thursday, February 10, 2000 and struck after the final session requiring the equipment, on the same day. Technical Support: 1) Contractor shall meet all deadlines for setup and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. 2) Contractor shall provide a project manager to interface with the, (EES) Media Development Manager and the EES Conference Planner. 3) Contractor shall provide technical crew for image magnification of the general sessions. 4) Contractor shall provide a technician for general and breakouts sessions to handle the room audio. 5) Contractor shall respond to on-site equipment requests and equipment failures within 15 minutes. (6) The Contractor shall connect VA faculty and other Government furnished laptop computers to any and all projection systems requested in this bid. **Due to unknown circumstances the relocation of meeting rooms may be required, mutually agreeable set-up and strike times will be determined by the Contractor's Project Manager and the EES Conference Planner. **Security for the General Session (ballroom) will be provided by the government. ** The Contractor shall be provided up to Five (5) single rooms at the conference site for housing of the Contractor's technical staff. Per Diem or additional fees are not included. The Department of Veterans Affairs will retain rights to all property recorded during the course of this conference. The following equipment shall be provided: General Session -- Production Package: CLIN 1, 2 each -- Sony D30 Digital 3CCD Production Cameras (or equivalent), 3 days, CLIN 2, 2 each -- Lens Remote Control Kits (zoom & focus), 3 days, CLIN3, 2 each -- Studio Viewfinders, 3 days, CLIN 4, 1 each -- 18X Production Lens w/2X Extenders, 3 days, CLIN 5, 1 each -- 44X Sport Lens w/2X Extender, 3 days, CLIN 6, 2 each -- 100 Meter CCU Control Cables, 3days, CLIN 7, 2 each -- Heavy Duty Fluid Head Production Tripods, 3 days, CLIN 8, 1 each -- 8 Ch. Production Switcher w/DVE, 3 days, CLIN 9, 4 each -- 8" Color Source Preview Monitors, 3 days, CLIN 10, 2 each -- Sony Camera Control Units, 3 days, CLIN 11, 2 each -- 13" HR Program/Preview Engineering Monitors, 3 days, CLIN 12, 1 each -- Waveform/Vectorscope Monitor, 3 days, CLIN 13, 1 each -- Black Burst -- Signal Generator, 3 days, CLIN 14, 1 each -- 10 Channel Signal Router, 3 days, CLIN 15, 2 each -- 15" XGA Monitors (preview/program), 3 days CLIN 16, 3 each -- Digital Signal Converters (Source & Program Signal Scaling), 3 days, CLIN 17, 2 each -- Rackmount Power Conditioner w/Dimmable Lights, 3 days, CLIN 18, 1 each -- Professional Series VHS VCR w/Jog Shuttle 4 days, CLIN 19, 2 each -- Universal Analog Computer Interface Kits, 4 days, CLIN 20, 1 each -- Elmo Visual Presenter -- Electronic Overhead, 4 days, CLIN 21, All signal distribution & processing, 4 days, CLIN 22, 1 each -35 mm Ektagraphic Slide Projector w/ Wireless Remote & Rear Lens, 2 days, CLIN 23, 1 each- Bright Light Module for 35 mm Ektagraphic Slide Projector w/ Wireless Remote & Rear Lens 2 days Projection Package: CLIN 24, 2 each -- DLP 10,000 Lumen Projectors, 4 days, CLIN 25, 2 each -- 10.5'' x 14' Rear Projection Fast Fold Screens, 4 days, Audio Package: CLIN 26, 1 each -- Audio System, 4 days *Processing rack with digital processors, stereo & mono EQ's and all racks & audio routing for use with hotel "House" system at conference venue, CLIN 27, 1 each -- 24x12 Channel Audio Mixer / Console, 4 days, CLIN 28, 2 each -- Slimline Extendable Podium Mics, 4 days, CLIN 29, 1 UHF Diversity Wireless Lavalier Mic System, 4 days, CLIN 30, 3 each—Panel mics, 3 days, CLIN 31, 6 each -- Audience Floor Mics, 3 days, CLIN 32, 1 each -- ClearCom 12 Station Two Way Intercom System, 4 days, CLIN 33, 10 each -- Motorola P200 (or equivalent) 14ch. Walkie Talkies, 4 days, Lighting Package: CLIN 34, 1 each -- Video Lighting "Stage Package" w/Dimming & Control, 4 days, * Includes up to: 30' truss w/Teaser, 2-motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 6-Source 4 specials, 4-8" 1Kw hair lights (upstage), rigging hardware, color, dimming & control, CLIN 35, 1 each -- Scissor Lift (for lighting & rigging)(include delivery fee if necessary), 3 days, Staging Package: CLIN 36, 1 each -- Pipe & Drape Black Velour 16'h x 100'w, 4 days, CLIN 37, 2 each -Screen Dress Kits -- Black Velour, 4 days, CLIN 38, 2 each -- 3' x 6' x 24" Camera Risers w/Black Skirting, 3 days, CLIN 39, 2 each -- Projection Scaffold Towers, 4 days, Breakout Sessions (5): CLIN 40, 3 each -- 1200+ Lumens XGA (native resolution) LCD Projectors 1 day, CLIN 41, 1 each -- Overhead Projector, 1 day, CLIN 42, 4 each -- Podium Mics, 1 day, CLIN 43, 4 each -- UHF Diversity Wireless Lavalier Mic System 1 day, CLIN 44, 4 each -- 4 Channel Audio Mixer 1 day, CLIN 45, 4 each -- 8' x 8' Tripod Screens, 1 day, CLIN 46, 4 each -- 8' Tripod Screen Skirts, 1 day, CLIN 47, 4 each -- Safelock Stand, 1 day, Breakout Sessions (5): CLIN 48, 4 each -- 1200+ Lumens XGA (native resolution) LCD Projector, 1 day, CLIN 49, 1 each- 35 mm Ektagraphic Slide Projector w/Wired Remote, 1 day, CLIN 50, Bright Light Module for 35 mm Ektagraphic Slide Projector w/ Wired Remote, 1 day, CLIN 51, 3 each -- Professional Series VHS VCR, 1 day, CLIN 52, 4 each -- Podium Mics, 1 day, CLIN 53, 4 each -- UHF Diversity Wireless Lavalier Mic System, 1 day, CLIN 54, 4 each -- 4 Channel Audio Mixer, 1 day, CLIN 55, 4 each -- 8' x 8' Tripod Screens, 1 day, CLIN 56, 4 each -- 8' Tripod Screen Skirts, 1 day, CLIN 57, 4 each—Safelock Stand, 1 day, Estimated Technical Support: CLIN 58, 1 each -- Project Manager, 6 days, CLIN 59, 1 each -- Production crew to support, set-up, strike and operate all audiovisual equipment for duration of conference (Please specify in offer the exact labor categories, hourly rates, number of days, etc. to be used at the conference venue). All other terms and conditions remain unchanged and in full force. All offers are due by Close of Business January 31, 2000 (4:30 PM EST). All responsible sources may submit an offer, which will be considered. FACSIMILE PROPOSALS WILL BE ACCEPTED. Posted 01/28/00 (W-SN419866). (0028)

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