Department of the Air Force, Air Force Materiel Command, AFRL -- Rome Research Site, AFRL/Information Directorate, 26 Electronic Parkway, Rome, NY, 13441-4514

S -- GROUNDS MAINTENANCE SERVICE FOR ROME RESEARCH SITE AT GRIFFISS BUSINESS AND TECHNOLOGY PARK SOL F30602-00-R-5001 DUE 022300 POC Cindy Rutledge, Contract Specialist, Fax (315) 330-2555, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=F30602-00-R-5 001&LocID=1142. E-MAIL: Cindy Rutledge, rutledge@rl.af.mil. CONTACT POINTS: Cindy Rutledge, Contract Specialist, Written questions or concerns only to: EMAIL rutledge@rl.af.mil or FACSIMILE 315/330-2555. DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this Notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The entire solicitation will be released on the Electronic Posting System (EPS), www.eps.gov (select "EPS for Vendors", at Agency, USAF, click on "Offices", at Office, "Air Force Materiel Command", click on "Locations", at Location, "AFRL, Rome Research Site, Rome NY", click on "Posted Dates. Any prospective offerors interested in submitting a proposal for this solicitation must register in order to be placed on the Offerors List. Include your company name, address, telephone number and point of contact, fax number, and e-mail address. This list will be provided to facilitate subcontracting opportunities only. Offerors registering their name on the Offerors List should not conclude that they would receive a paper copy of the solicitation in the mail, as a paper copy will not be available. All prospective offerors are responsible to visit the EPS frequently and obtain any amendments or other information pertaining to this solicitation. The solicitation will only be available by downloading the documents from the EPS. Synopsis/Solicitation F30602-00-R5001 is being issued as a Request for Proposal (RFP), for a Firm Fixed Price contract with a basic 1 year period and three one year option periods, incorporating provisions and clauses in effect through Federal Acquisition Circular 97-14 and DFARS Change Notice 19991118. Contract will be awarded on or about 15 Mar 2000, actual performance will begin on or about 15 April 2000. Additional information may be obtained at the EPS and FAR, DFAR, AFFAR and AFMCFARSUP on-line, at http://farsite.hill.af.mil, the latter for access to full text of all provisions and clauses. The SIC code is 0782 for this restricted acquisition with a small business size standard of $5M. See Note 1. The Air Force Research Laboratory, Rome Research Site, Information Directorate has a requirement for a contractor to provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform Grounds Maintenance as defined in the Performance Work Statement (PWS) and drawings. See the EPS for the Performance Work Statement, dated 15 Sep 1999, and the Supplies/Services Price Schedule. Alert: Vendors are STRONGLY encouraged to use the Standard Form 1449 as the first page of their offer. If you choose not to use the Standard Form 1449, you are cautioned to complete and provide with your proposal all the data requested by FAR 52.212-1 Instructions to Offerors-Commercial Items. Failure to do so may eliminate you from consideration for award. The clause at 52.212-1, Instructions to Offerors-Commercial Items is applicable. Paragraph (c) is amended to read as follows: (c) The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. The following paragraphs are added to 52.212-1 (k) Failure to comply with the terms and conditions of the solicitation may result in the rejection of your proposal. In addition, failure to satisfactorily demonstrate the capability to comply with the requirements set forth in the solicitation may result in a "no award" determination relative to the proposal in question. "(l) ALERT Offeror's are strongly encouraged to use the Past Performance Evaluation Form. If you choose not to use the Past Performance Evaluation Form, you are cautioned to complete and provide with your proposal all the data requested in the Past Performance Evaluation Form. The Contracting Officer shall seek revelent performance information based on (1) the references provided by the offeror and (2) data independently obtained from other Government and commercial sources. The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this RFP, based on the offeror's demonstrated present and past performance. The assessment process will result in an overall risk rating of exceptional, very good, satisfactory, none, marginal, or unsatisfactory. Offerors with no relevant past or present performance history shall receive the rating "none", meaning the rated is treated neither favorably nor unfavorably."(m) Far 52.237-1 Site Visit. An organized site visit has been scheduled for: 9:30 AM on Tuesday, 8 February 2000. Participants will meet in the Air Force Research Laboratory's Main Lobby of Building 106 located at 26 Electronic Parkway, Rome, NY. Offerors planning to attend are requested to notify Cindy Rutledge, via e-mail rutledge@rl.af.mil, NO LATER THAN 3:00 PM on Friday, 4 February 2000. FAR 52.212-2 Evaluation-Commercial Items is applicable. The second sentence of paragraph (a) is amended as follows: "The factors identified below, the first two being of equal importance, with price being significantly less important than the first two, will be considered during the proposal evaluation. (1) Factor 1: MISSION CAPABILITY. The mission capability factor will be evaluated on the basis of the following subfactors, lall being of equal importance: (a) Subfactor 1: Services Implementation. Offeror shall demonstrate in its own words its understanding of the requirements of the Statement of Work. Offeror shall provide documentation to demonstrate its capability of supplying the services specified in the Statement of Work. Offeror shall explain in sufficient detail how it will implement and perform this service. (b) Subfactor 2: Management Plan/Work Schedule. The offeror's approach to performing services identified in the Solicitation Package to include work scheduling, equipment, and the required level of staffing. (2) Factor 2: PAST PERFORMANCE. The extent to which the offeror's past performance met customer requirements, including the offeror's pricing history of forecasting and controlling costs, adhering to schedules (including the administrative aspects of performance), reasonable and cooperative behavior and commitment to customer satisfaction, and generally the contractor's business-like concern for the interests of the customer. Offerors shall provide at least three (3) references for Government and non-Government work contracts within the past five (5) years for similar work performed with complete references, contract titles and points of contact and dollar values. The past performance information should indicate relevant satisfactory past performance in compliance with the terms of the contract. ALERT: Offerors are strongly encouraged to use the Past Performance Evaluation Form. See the EPS.(3) Factor 3 -- PRICE The price factor will be evaluated for fairness and reasonableness as it relates to the services offered. (a) Fairness and Reasonableness -- the degree to which proposed price compares to the price a reasonable and prudent person would expect to incur for the same or similar goods and services. Award will be made based on the best value to the Government. Mission Capability and past performance, when combined, are significantly more important than price. See the EPS for Additional Evaluation Information. Offeror's are encouraged to submit The Past Performance Evaluation Information Form by 16 February 2000 but NOT LATER than 23 February 2000, the proposal due date. Include a completed copy of FAR 52.212-3 and DFAR 252.212-7000, Offeror Representations and Certification-Commercial Items, with your offer. See the EPS. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, is applicable. FAR 52.212-4: paragraph "(a)(1) and (a)(2) are revised as follows: (a)(1) When the defects in service cannot be corrected by reperformance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. (a)(2) If the Contractor fails to promptly perform the services again, or to take necessary action to ensure future performance is in conformity with contract requirements, the government may (1) by contract or otherwise, perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such services or (2) terminate the contract for cause. Additional FAR clauses cited in the clause applicable to this acquisition are: 52.203-6, 52.219-8, 52.219-14, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.232-33, 52.222-41 (Wage Determination 94-2383, Rev 11 dated 06/01/1999), and 52.222-42 (Employee Class #11210, Monetary Wage $15.48, NOTE: This statement is for informational purposes only, it is not a Wage Determination). 52.222-43. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. Additional DFARS clauses cited in the clause applicable to this acquisition are: 252.225-7001, 252.225-7012, 252.243-7002 and 252.247-7024. The following additional clauses apply: Far 52.217-8, Option To Extend Services; 52.217-9, Option To Extend The Term Of The Contract (in the blank of para (a) insert The Government may extend the term of this contract by notifying the contractor, in writing, before the contract expires). (b) If the Government exercises this option, the extended contract shall be considered to include this option provision. (In the blank of para (c) insert The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years). FAR 52.228-5, Insurance -- Work On A Government Installation; FAR 52.232-18, Availability Of Funds; FAR 52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation; DFARS 252.204-7004, Required Central Contractor Registration; DFARS 252.225-7017, Prohibition on Award To Companies Owned By The People's Republic Of China; AFMCFARS 5352.228-9001, Insurance Clause Implementation. To be eligible to receive a contract award from a Department of Defense (DoD) activity after 1 Jun 98, contractors must be registered in the DoD Central Contractor Registration (CCR) Database. To register, access the CCR Home Page at http://www.ccr2000.com/. Direct any questions regarding this DoD requirement to 1-888-227-2423. Proposals are due at 2:30 pm on Wednesday, 23 Feb 2000. SUBMIT COMPLETE PACKAGE, BY MAIL TO: AFRL/IFKO, ATTN: Cindy Rutledge F30602-00-R5001, 26 Electronic Parkway, Rome NY 13441-4514 OR FACSIMILE TO: 315/330-2555. It is the Offeror's responsibility to monitor this site for the release of amendments (if any), and for downloading their own copy of this combined synopsis/solicitation and amendments (if any) from the CBD, as well as the blank SF 1449, Performance Work Statement For Grounds Maintenance, Supplies/Services Prices Schedule, Wage Determination and Representations and Certifications from the EPS. An Ombudsman has been appointed. An Ombudsman has been appointed to hear significant concerns from offerors or potential offerors during the proposal development phase of this acquisition. Routine questions, such as clarifications of the Statement of Work or the terms and conditions, are not considered to be "significant concerns" and should be communicated directly to the Contracting Officer, E.J. Rena, 315-330-7518. The purpose of the Ombudsman is not to diminish the authority of the contracting officer or program manager, but to communicate contractor concerns, issues, disagreements and recommendations to the appropriate Government personnel. The Ombudsman for this acquisition is Vincent Palmiero, Deputy Director, at 315-330-7746. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. The Ombudsman should only be contacted with issues or problems that have been previously brought to the attention of the Contract Specialist/Contracting Officer and could not be satisfactorily resolved at that level. Posted 02/02/00 (D-SN421154). (0033)

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