Department of Veterans Affairs, Chief, ASC VISN 9/90, Alvin C, York, VA Medical Center, 3410 Lebanon Road, Murfreesboro, TN 37129

81 -- MAILING BAGS SOL RFQ249-00-05 DUE 030900 POC Gayle Reeves 615-360-7846 E-MAIL: mailing sacks, Karen.Reeves@med.va.gov. 81-Mailing Sacks -- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 13.000 for acquisition of commercial items exceeding $100,000 but not exceeding $5,000,000, including options. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Request for Quotation number, RFQ 249-00-05 is being issued as a request for quotation (RFQ). All RFQ responses are due on or before March 9, 2000, by 4:00 p.m. cst. If mailed, submit to Acquisition Service Center (VISN 9/249/90), Alvin C. York VAMC, 34l0 Lebanon Pike, Murfreesboro, TN 37l29. If handcarried, deliver to: Contracting Officer, ASC, Alvin C. York VAMC, Building 5, 2nd Floor, Room 23l. This acquisition includes two (2) one-year option periods. The SIC code for this procurement is 2674 and the small business size is 500 employees. POC: Gayle Reeves, Contracting Officer, 6l5-867-5428. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-l5. Description, Quantity, Unit, Unit Price, Total: Bid Item #1: The contractor shall provide sack, shipping, paper, asphalt laminated kraft, plastic air bubble liner, flat type, insulated l2" long X 7-1/4" wide, waterproof, nonabrasive, greaseproof, noncorrosive, may be taped, stapled, or heat sealed, self sealing adhesive, mailer #1, national stock number 8105-00-117-9866, estimated quantity of 3,853,200 each per year. Provide cost for each and specify quantity per case and your case price.________each, quantity per case_____, Price per case_______. Bid Item #2 sack, shipping, asphalt, laminated Kraft, Plastic air bubble liner, flat type, insulated 14-1/2" long, 8-1/2" wide, waterproof nonabrasive, greaseproof, noncorrosive, may be taped, stapled or heat sealed, self sealing, mailer #3, national stock number (nsn) 8105-00-117-9870, estimated 639,700 each $_______each, $______quantity per case, $_______per case. Bid Item #3 Sack, shipping, Kraft paper, plastic bubble cushion, flat type, 40.64 cm (l6 inches) long 26.67 cm (l0-1/2" wide, self sealing, mailer #5, nsn 8l05-0l-290-2272, estimated 333,000 each $________each, _______quantity per case, $________per case. Bid Item #4, sack, shipping, 14-1/2" x 20, paper, asphalt laminated kraft, plastic air bubble liner, flat type, insulated, waterproof, nonabrasive, greaseproof, noncorrosive, may be taped, stapled, or heat sealed self seal bags, Mailer #7, nsn 8l05-00-ll7-9886, estimated quantity 38,532 each $_______each, ______quantity per case, $_____per case. Provide a per case cost and a per each cost. The quantities are based on amount used per year. However, the cost will be evaluated on a per each basis. The VA anticipates award on a firm fixed price basis for one (l) base year with two (2) renewal one-year option periods. This is a requirements type contract. Award will be made to the contractor technical, cost and past performance combined that is the most advantageous to the Government. SPECIFICATIONS: The CMOP (Consolidated Mailout Pharmacy) COTR (Contracting Officer's Technical Representative) will contact the contractor with estimated usage of required sacks according to the line item number applicable. The contractor will be responsible for all transportation costs and will deliver supplies as requested by the COTR, Monday through Friday, excluding government holidays, between the hours of 7:00 a.m. to 5:00 p.m.cst. Arrangements for delivery must be made in advance with the COTR. Deliveries are usually requested by the government on Monday, Wednesday and Friday of each week. The contractor will deliver the supplies within twenty-four (24) hours after request from the COTR. The Contracting Officer is the only person authorized to make or approve changes or modify any of the requirements under this proposal which affects price, quantity, quality or performance of this contract. Invoices will be submitted to CMOP at___________and must be accompanied by a copy of the signed delivery order. The preferred method of payment will be the government credit card "IMPACT" and the contractor must be capable of accepting it for payment at no additional cost. The contractor must also have the capability to accept orders via fax. Provision 52.212-1, Instructions to Offerors -- Commercial applies to this acquisition. NOTE: Offeror must submit criteria in accordance with 52.212-2, Evaluation-Commercial Items, is applicable. The evaluation of criteria is as follows: A. Technical features of item, Provide one (l) sample of shipping sack for examination of technical features, price, and past performance. Award will be made to the contractor technical, cost and past performance ratings combined. Past Performance/Prior Experience: The offeror must provide at least three (3) references for verification of past performance which demonstrates the contractors ability to meet the responsibility determination. Include point of contact information and current phone numbers. The technical, cost and past performance factors are equal in value. Offerors should submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial and Conditions-Commercial Items, applies to this acquisition and addendum applies as follows: The following clauses are applicable VAAR 852.219-70 Veteran Owned Small Business, 852.270-1 Representatives of the Contracting Officers; 852.270-4 Commercial Advertising and FAR clauses 52.224-1 Privacy Act Notification, 52.224-2 Privacy Act, 52.237-2 Protection of Government Buildings, Equipment and Vegetation, 52.252-2 Clauses Incorporated by Reference, 52.232-19 Availability of Funds for the Next Fiscal Year; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract-(a) is completed as follows "l0 calendar days prior to expiration", (c) is completed as follows "24 months". Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, is applicable to this acquisition. The following clauses in (b) are also applicable: 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers, 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.225-19 European Union Sanction for Services; the following clauses in (c) are also applicable: 52.222-41 Service Contract Act of l965, 52.222-43 Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple Year and Option Contracts). The Government intends to award a firm fixed price contract to the offeror that is determined most advantageous to the Government, price and other factors considered. If any offeror fails to meet the minimum stated requirements, that offeror will be disqualified for consideration of award. Posted 02/07/00 (W-SN422658). (0038)

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