Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

J -- SUPPPORT OF SCHEDULED ANNUAL MAINTENANCE,SPARE PARTS AND POST DEPLOYMENT INSPECTION, REPAIR AND REFURBISHMENT OF OIL SPILL RESPONSE EQUIPMENT.L SOL 1435-01-00RP-31064 DUE 021400 POC Betty M. Estey, Contracting Officer (703) 787-1352 E-MAIL: Contracting Officer's email, Betty.Estey@mms.gov. This notice is a combined synopsis/solicitation and is being conducted under the provisions set forth in FAR 6.302.2 of the Federal Acquisition Regulation and supplemented with additional information included in this notice. PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. The period of performance for the base year is for 1 year from date of contract award. There will be four additional one-year options, which will be funded if and when the funds are available. The cost of the base year is expected to range between $490,000 to $550,000. The contractor shall provide all labor, facilities, equipment (except Government Furnished Equipment), and services necessary to perform the work described. The Minerals Management Service (MMS) intends to competitively award a Time and Materials contract for the U.S. Coast Guard under their Franchise Authority for support of scheduled preventative annual maintenance, spare parts support, and post-deployment inspection,repair, and refurbishment for the Oil Pollution Act of 1990 (OPA90) oil spill response equipment at various prepositioned equipment sites. Refer to Applicable Documents Section of this RFP (1) and (2). The National Strike Force Coordination Center (NSFCC) is responsible for national oversight of the equipment maintenance program and the implementation and management of a national integrated logistics system for prepositioned equipment. A national maintenance contract (NMC) will cover scheduled preventative maintenance (PM), post-deployment refurbishment and unscheduled repair of equipment at all sites. A comprehensive PM program plays an important role in the upkeep and timely repair of mission critical equipment. The equipment must be consistently reliable for response deployment without failure. The designated administrator of the contract is the NSFCC. The NSFCC is interested in ensuring that the Coast Guard receives the most efficient, suitable, and cost effective maintenance and repair for the prepositioned response equipment. SUPPORT REQUIREMENTS: 1. The NMC and Associated Prepositioned Site Map provides the current prepositioned sites that will require PM for CY 2000. Additionally the map shows equipment that will be added to the NMC, as the Spilled Oil Recovery Systems (SORS) are delivered to Coast Guard Buoy Tenders through FY 2004. For the purposes of this statement of work the NSFCC is only looking for cost estimates for CY 2000, acknowledging that there will be additional sites and associated costs through FY 2004 due to the increase of equipment. PM visits are done on a calendar basis, from the beginning of January to the end of December, to allow for continuous/seamless activity with regard to contractor support. This is necessary to allow sufficient time for NSFCC to receive the appropriate funding and transfer the funds for contractor support. The (VOSS)/SORS Preventative Maintenance Visit Schedule for CY 2000 provides the CY 2000 tentative site visit schedule. Refer to applicable document (3). 2. The NMC Requirements provides an overview of the NMC requirements and equipment types, refer to applicable document (4). 3. The U.S. Coast Guard Prepositioned Response Equipment Maintenance Manual, dated January 1998 provides detailed equipment types, specifications, and maintenance requirements per system component. The WLB SORS components are identical to the Vessel of Opportunity Skimming System (VOSS) components. Refer to applicable document (5). 4. The maintenance contract will include scheduled maintenance requirements, unscheduled repairs, as well as standardization of Marine Environmental Protection Equipment Alteration (MEPALT) installations and casualty repairs (CASREPS). The national maintenance contractor at each site will complete preventative maintenance. When required, post-deployment refurbishment major repairs (unscheduled and CASREPS), and alterations (MEPALTS) may be completed at the contractors' facility or other facility when determined to be more cost effective. Refer to applicable document (6) and (7). Refurbishment or unscheduled repairs are required and are additional costs outside the normal PM site schedule. Repairs are identified either during a routine PM or a CASREP, refer to applicable document (8) for examples of CASREP repairs. Each repair requires an individual cost estimate and a date for completion of repairs once identified. Repairs should be scheduled during normal working hours (not as overtime for personnel except when authorized by the COTR) and be completed in less than 30 days from tasking approval. 6. A three-tier spare parts system will support the prepositioned equipment. Level 1 parts are contained within the equipment response containers and includes immediate use parts such as belts, filters, and hoses. Level 2 parts are maintained at the three Strike Teams and maintenance contractor sites and will support extended use situations, and include items such as injectors, spare skimmer out-riggers, boom, and pumps. Level 3 parts are overhaul type items. All Level 3 parts will be maintained at the contractors' facility for national distribution when required. 7. The NMC provides for post-deployment cleaning, inspection, and repair by the contractor. This will include equipment used during a training exercise. For this reason, the NSFCC will coordinate all training exercise schedules with the District Coast Guard to reduce maintenance and repair costs for associated equipment. Following each use, the determination will be made either to return the equipment to its prepositioned site, if satisfactory, or deliver it for depot cleaning and repair prior to return. 8. Incident response requires a prearranged plan to effect equipment movement, setup, operation, demobilization, and return to operational status. The NSFCC may call the NMC contractor to determine if post-operational preventative maintenance should be conducted at the pre-positioned site or whether requirements dictate that the equipment be transported to another site for in-depth cleaning, refurbishment, repair, andrepackaging before returning it to ready status. If required, arrangements shall be made to acquire services for cleaning on-site before shipping equipment. Cleaning and repair following an actual oil spill will normally be charged against the Federal Project Number. 9. The NMC will maintain an information management system that will track equipment by packaging, quantities by individual type/system and maximum systems available. The information management system will also track the following: drawings, part numbers, PM requirements, spare part requirements, all associated costs, MEPALTS, CASREPS, equipment locations, and readiness status. GOVERNMENT FURNISHED EQUIPMENT: Equipment provided by the Coast Guard will be considered "Government Furnished Equipment" (GFE). The contractor may purchase equipment if required by the NSFCC. Purchased equipment would become GFE and be kept at the NMC contractor facility(s). GFE includes all special tools (East and West Coast locations to perform PM), spare parts, and miscellaneous components. Additional GFE includes all equipment records, files, and database records to date. Contractor will be expected to house, maintain, and provide shipping requirements for GFE PM tools, spare parts and miscellaneous components on both the East and West Coasts and shall submit annual property reports to the government property custodian not later than September 15 of each year. The contractor's report shall be submitted on Form DOT F 4220.43, Contractor Report of Government Property. Applicable document (9), Warehouse Inventory, provides an example of current GFE for the East Coast. APPLICABLE DOCUMENTS: All documents are available from Commander, U.S. Coast Guard National Strike Force, 1461 North Road Street, Elizabeth City, North Carolina, 27909-3241, Attention: CWO David Ogle, or from Ms. Betty Estey, Contracting Officer, Minerals Management Service, Procurement Operations Branch, 381 Eden St., MS 2510, Herndon, VA 20170-4817. (1) Section 5.C -- Support Resources -- of Volume IX of the Marine Safety Manual -- the U.S. Coast Guard Commandant Instruction Manual M16000.14, dated 25 August 1997; (2) The Spilled Oiled Recovery System, Non-Fixed Equipment Support Memorandum of Understanding (MOU), dated May 1998; (3) The NMC and Associated Prepositioned Equipment Site Map and VOSS/SORS Preventative Maintenance Visit Schedule for CY 2000 (4) NMC Requirements (5) U. S. Coast Guard Prepositioned Response Equipment Maintenance Manual, January 1998 (6) The U.S. Coast Guard Commandant Instruction 16451.6 -- Standardization of Alterations to Marine Environmental Protection Equipment (MEPALTS) and Major Maintenance Funding Requirements dated 10 September 1993; (7) The U.S. Coast Guard Commandant Instruction Manual M3501.3E -- Casualty Reporting (CASREP) Procedures (MATERIEL), dated 11 December 1995. (8) CASREPS from Seventeenth District and Atlantic Strike Team (9) Warehouse Inventory REQUIREMENTS: 1. Facility. Available East and West Coast facilities should be of sufficient size (minimum size of 2500 square feet) to provide an area for storage of Level 1, 2, and 3 parts and an area sufficient to conduct PM, unscheduled repairs, refurbishment, and cleaning of equipment as required (includes heavy lifting and support equipment). The West Coast facility will be strictly storage/work space and will not be manned. The work will require occasional use of the MMS Ohmsett facility. The facility already uses the USCG's oil spill equipment for training, testing and research and development. Additionally, the facility stores, maintains and repairs the equipment on-site. The facility is currently a prepositioned maintenance site scheduled for annual preventative maintenance. Ohmsett may also be used for two related purposes: (1) as a test facility to ensure that repaired equipment is, in fact, operational; and (2) periodic quality assurance or readiness testing for stored equipment. The frequency and extent of the use of Ohmsett for these purposes would be at the discretion of the COTR and be accomplished by separately priced work orders to the contractor operating the Ohmsett facility for the MMS. The pricing approach and schedules for the use of the Ohmsett facility for the aforementioned purposes would be identical to that for repairs identified during routine PM or a CASREP as described above under Support Requirements, item 4. 1a. Work Spaces. Office space for PM personnel shall be provided. The space shall be equipped with desks, chairs, bookshelves, file cabinets, miscellaneous office supplies, and at least one telephone with access to outside lines. 1b. Computer Equipment. IBM/Windows 98/Office 97 compatible system(s) capable of running Word, Excel, Access, Power Point, email, and graphics/desktop publishing software shall be provided in the office spaces. 1c. Operating Procedures. Contractor shall provide facility standard operating procedures to include safety, quality assurance, and quality control requirements. 2. PM Assistance. Qualified facility staff shall be provided. Personnel shall be very familiar with industry and Coast Guard oil spill equipment inventories, have demonstrated knowledge of equipment through evidence of equipment deployments, and performed maintenance on similar oil spill equipment types. Expected level of effort includes: site visits ranging from 5 -7 days per site and up to12 hour work-days. Personnel shall consist of 2 full-time and 2 part-time individuals or an average of 3 full-time personnel. Skill sets for these personnel may include specific labor categories of Program Manager, Engineer, Lead Technician, Mechanics, Rigger/Welder, and Administrative/Supply staff. 2a. Logistical and Administrative Support. Provide necessary management, engineering, logistical, and administrative support as required. 2b. Hazardous Materials Handling. Staff shall be knowledgeable and certified (or can attain certification) in hazardous materials handling and transportation certification load requirements (over-the-road, DOD air and commercial air shipments). The contractor will be responsible for the proper documentation and disposal of all generated hazardous waste in accordance with all local, state, and federal government regulations. 3. Documentation Development. The contractor will be required to develop and provide documentation for work under the contract. Records created by the contractor while working for the Coast Guard belong to the federal government and must be maintained per COMDINST M5212.12. Development may include writing additional Maintenance Requirement Cards (MRCs), equipment after-action reports, engineering equipment analyses, technical maintenance manuals, equipment reference material, power point presentations, standard operating procedures and maintain/develop a computerized inventory, history tracking database. NSFCC will provide specific tasking as required. HOW TO RESPOND: The process will be divided into two phases. PHASE I will consist of the submission of Capabilities Statements by 4:00 P.M. on February 14, 2000. The Capabilities Statements should detail: (1) information/experience on the following capabilities: Facility(s), (reference REQUIREMENTS 1.), PM Assistance, (reference REQUIREMENTS 2), and Documentation Development, (reference REQUIREMENTS 3). Offerors shall submit an original and two copies of Capabilities Statements to Ms. Betty Estey, Contracting Officer, Minerals Management Service, Procurement Operations Branch, 381 Eden St., MS 2510, Herndon, VA 20170-4817 by 4:00 p.m. on February 14, 2000. Also please e-mail an electronic copy of the Capabilities Statements to Betty.Estey@mms.gov. This document will be used for distribution purposes only and will not be substituted for the hard copy nor determine the timeliness of proposal receipt. Only receipt of the hard copy will meet that requirement. Send four additional copies of the Capabilities Statements to Commander, U.S. Coast Guard National Strike Force, 1461 North Road Street, Elizabeth City, North Carolina 27909-3241, ATTENTION: CWO David Ogle. Your Capabilities Statements will be evaluated based on theskills, abilities, and experience of your proposed key personnel; experience and past performance of your organization, including number, size, location of projects, and complexity of similar projects completed by the proposed project team and your organization to determine your potential for success and contract award. Past performance includes adherence to schedules and budgets, effectiveness of cost control, the acceptability of previous products delivered, effectiveness of program management, and the Offeror's willingness to cooperate with the customer in both routine matters and when confronted by unexpected difficulties. Following review of all Capabilities Statements submitted, all firms will be advised of their relative standing and likelihood of achieving contract award with the intention that those offerors judged to be most technically qualified to successfully perform the effort will go to PHASE II and be expected to provide an oral presentation of their technical proposal. A written program management plan, a cost proposal of the overall costs per site for each year to include labor rates by category of labor and material handling fee, materials, travel, per diem, and associated overhead fees/costs, Representations and Certifications and all other documents requested in this solicitation. For each option year price out the cost of the original year plus the cost of the additional proposed sites for each year. Additional sites may be added to each of the option periods. They will be priced using the rates proposed for that option year. Your key personnel assigned to the project will give the oral presentation and the objective of the oral presentation is for you to have the opportunity to demonstrate your understanding of the requirements. There will be a question and answer session to follow. Oral Presentations will take place in Herndon, VA. The following solicitation provisions and Federal Acquisition Regulations clauses are incorporated by reference: 52.204-6, 52.215-1, 52.252-1, 52.252.5, DIAR 1452.215-71, 52.216-1, 52.225-3, 52.232.33. Offerors can retrieve these clauses on the INTERNET at www.gsa.gov/far or request a hard copy by contacting Lane Donley on 703-787-1346 or by sending a FAX request to (703) 787-1387. Please use written, E-mail or faxed inquiries. (Contract clauses will be provided in PHASE II.) Send questions as soon as possible to Betty.Estey@mms.gov. Please include the "RFP Number 1435-01-00RP-31064 " as well as your full name, organization name, address, phone and fax numbers. It is the responsibility of the offeror to ensure that the Capabilities Statements are received at or before the date/time set forth above. The schedule for this procurement is Capabilities Statements received from all offerors February 14, notification to offerors who are chosen for PHASE II on February 17, submission of all written material and detailed cost proposal by February 22, oral presentations begin on February 24, contract award by March 1, 2000. Contract award shall be made to the responsible offeror whose offer, in conforming to this RFP, is most advantageous to the Government, technical evaluation factors, cost, and other factors considered. The relative values of evaluation criteria are: cost is slightly of greater value than technical. The Government's objective is to obtain the highest technical quality considered necessary to achieve the objectives, with a realistic and reasonable cost. Technical Evaluation factors are, as a whole, more important than cost; however, between proposals that are evaluated as technically equal in quality, cost and other factors will become the major considerations in selecting the successful offeror. Posted 02/09/00 (W-SN423665). (0040)

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