Minerals Management Service, Box 25165, Mail Stop 2730, Denver Federal Center, Denver, CO 80225-0165

D -- COMPLIANCE AND ASSET MANAGEMENT PROGRAM (CAMP) FOR RMP POC Mike Del-Colle, Contracting Officer, (703) 787-1375, Mickey Lechuga, Contract Specialist, (303) 275-7384 The United States Department of the Interior, Minerals Management Service (MMS), Royalty Management Program (RMP), intends to acquire through a non-competitive acquisition, commercial off-the-shelf (COTS) software, maintenance and technical support services to provide the capabilities and functionality's required to implement the reengineered processes of the Compliance and Asset Management Program (CAMP). The acquisition will be executed as a modification to the existing Andersen Consulting contract (1435-02-99-CT-40315) that provides for the delivery of a COTS (PeopleSoft), a partial Joint Financial Management Improvement Program (JFMIP)-compliant financial solution for the reengineered financial management processes, including the spiral development of up to 11 additional supporting sub-applications and the operations and support of the installed solution for five years after the operational start date of September 2001. Operations and Support, starting in October 2001, reflects a fixed-price, level-of-effort and is predicated on the use of a Contractor-Owned-Contractor-Operated (COCO) facility. Approximately 70% of the costs for the program management and general design are fixed-price, with the balance associated with the detailed design and build, using cost-reimbursement provisions. The CAMP is required to be fully integrated with the financial management solution and must be operational on the same schedule. BACKGROUND: In FY-1998, the MMS/RMP prepared a 300B Capital Asset Plan that outlined a modular contracting approach to meet the dual reengineering needs of the RMP. The plan was to acquire the financial system application, spiral development applications and the O&S support for a 5-year period as the first acquisition. The CAMP requirement would be the second contract action. Both requirements would be performance and COTS based. Award of the financial solution contract was targeted for September 1999 (providing for a very tight 24-month period of performance for the development and installation), and the CAMP award by August, 2000 (providing for no more than 13 months for the development and installation of that solution). A key component of the integrated financial/CAMP solution was the data warehouse, data administration and workflow applications and environment to be developed under the spiral development provisions of the financial contract. The competitive acquisition of the financial solution was initiated in December 1998, with a call for capability statements. Based upon the evaluation of the submitted information, five offerors were asked to prepare and submit proposals (one vendor subsequently teamed with another offeror reducing the competition to four vendor teams -- typically an Integrator and an Enterprise Resource Planning (ERP) application). One-on-one pre-proposal conferences were conducted with each vendor team. During these discussions, all vendor teams asserted their solution would not only meet the financial system requirements, but their understanding of the CAMP requirements as well. Vendor teams were constantly reminded that evaluation and selection of the financial solution would not consider the yet undefined Government requirements for the CAMP solution. Vendor teams continued to stress the asserted broader functionality of their base financial solution throughout the subsequent oral presentations and negotiations. Only 2 solutions were advanced to the negotiations, and one vendor team subsequently withdrew when unable to sufficiently revise their cost and technical proposals to remain competitive. Based upon RMP's determined priorities, three spiral development applications, data warehouse, data administration and workflow, have been initiated under the task order provisions of the contract. Given the assertions of the competing vendor teams, the Contracting Officer directed a fit analysis be conducted to determine the extent to which the selected financial solution, in concert with the spiral development applications, could perform the functions and meet the performance expectations established for the CAMP. This fit analysis provides a reference point from which to determine if the Government's best interests, both technically and fiscally, are to be served by extending the core capabilities of the PeopleSoft financial solution to the CAMP. The completed fit analysis indicates that for the 50 principle CAMP business processes, the compatibility ranges from no less than 70% to a high of 90% for any one requirement. This review also establishes the highly integrated nature of the data sharing necessary to provide for a seamless process and data interface between the financial and CAMP systems. This particular feature is critical to the successful reengineering of the RMP and to sharing these capabilities with external users and constituents. In considering the benefits that might accrue to the Government in proceeding with a second competitive acquisition for the CAMP, the Contracting Officer has determined the cost, schedule and system integration impacts would effectively preclude an objective and fair evaluation of proposals because of the embedded capabilities and advantages enjoyed by Andersen Consulting. In addition, the Government's ability to hold a second contractor accountable for achieving performance expectations and additional process reengineering improvements for CAMP would be seriously hampered by the software and hardware infrastructure constraints established by the PeopleSoft financial solution and COCO facilities. While it is arguable that the addition of this requirement to the contract might be within the scope of the task order provisions of the financial solution contract, and therefore preclude this notice, the Contracting Officer wants to provide both past and potential offerors the opportunity to respond to the Government's assessment and advise it of any meaningful and substantial deficiencies to the business case present herein. Offerors who feel that they have a good business case to challenge the Government's position are invited to submit, in writing, an affirmative response to this announcement. In your response, a fixed-price arrangement for the costs associated with project management, general design, and operations and support must be presented (between 60%-70%), and the balance of the costs using cost-reimbursement provisions. Also in your response, assurances must be made that the CAMP implementation can be made by September 30, 2001. Written notification (including a telephone number for a point of contact) is due within forty-five calendar days from the date of this synopsis. An affirmative response shall include all information necessary to be evaluated to determine if a competitive opportunity exists. Telephone requests will not be honored. Since no solicitation document exists, requests for such a document without the accompanying information will be considered to be non-responsive to this request without further consideration. This notice may represent the Government's only official notice of this procurement. See Numbered Note 22. Posted 02/14/00 (W-SN424974). (0045)

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