Dept of Justice, Fed Prison Industries, 320 1st Street NW -- Material Mgt Branch, Washington, DC 20534-0001

99 -- MISCELLANEOUS SOL SOL Seating Fabrics DUE 031000 POC Darlene T. Robinson, Contracting Officer, 202-305-7314 fax 202-305-7363 or 7365 This action was previously publicized in the Commerce Business Daily on January 11, 2000 as "SOL Seating Fabrics." At that time, UNICOR Federal Prison Industries (UNICOR) advised all interested that it anticipates having a pre- proposal conference and all interested persons may identify their interest to attend and capability to respond to this requirement by advising UNICOR in writing, citing their full address and business status. UNICOR, has set a date for the Pre-Proposal Conference to be held on March 7, 2000 at 9:30 A.M. at 400 1st Street, NW, First Floor Conference Room, Washington, D.C. 20534-1000. All interested parties are encouraged that after the release of the scope of work statements to the public you may submit any questions you have in advance, in writing by mail to the Contracting Officer, Darlene Robinson at 400 1st Street, NW, 7TH Floor, Washington, D.C. 20534-1000 or by facsimile to (202)305-7363 or 7365. The below listed scope of work statements and solicitation terms and conditions are hereby being released to all interested to review, comment and/or make suggestions and recommendations. Interested parties are advised that this Pre-Proposal Conference is to clarify the scope of work statements, explain complicated solicitation terms and conditions, and to allow all potential interested parties to judge whether or how they can satisfy UNICOR requirements. This notice also advises you that the actual solicitation and assigned solicitation number will not be issued until after the Pre-Proposal Conference has been held. Any advance questions received should be reference by Subject: "SOL Seating Fabrics"and will be answered at the Pre-Proposal Conference and formally answered in the actual solicitation by incorporation of minutes in an amendment form. Unicor Seating Upholstery Fabric Statement of Work Proposed Fabric Program & Price Structure UNICOR's Seating Upholstery Fabric Program will consist of two categories as follows: Quickship/Rapid Response Fabric category (ship in 7 calender days or less) (One card) Standard Fabric category {ship in 14 calender days or less) Five cards + one leather card) Delivery will be within 7 calender and 14 calender day from ARO of orders. Quickship/Rapid Response Category: This category as proposed will consist of 8 to 10 fabrics in two patterns and 4 or 5 color ways. Focus primarily on applications for task seating but the patterns need to work with both traditional or contemporary styles. The offering needs to have a minimum of four high performance crepes and coordinating companion non- descript pattern. This program will be used for office task seating and must have characteristics that are appropriate. Also include 2 leather selections for executive task seating. Offeror needs to understand that the selections for this product offering should reflect UNICOR's desire to go beyond our current offering in market trends and fabric types. Each offeror is to provide their own interpretation of patterns & colors for this program based on which fabricsare the best selling products in the current commercial market. These fabrics need to be marketed at one price grade. All fabrics must be made available on the cut yardage basis (1 yard minimum). Quotes are requested for cut yardage and full rolls. A full roll is defined as 30 yards or more of the same fabric purchased at the same time. UNICOR will make the fabric selections from the samples presented. Standard Fabric Category: This category will consist of approximately 150 to 180 fabrics. Offering must complement the selections of the Quickship / Rapid Response program card. This fabric program must focus on functional areas as follows ; office, hospitality, institutional and multi -- purpose applications. The upholstery fabric offering must work with traditional, contemporary and transitional styles of furnishings. This program is envisioned to have two price structures, a group"A" & a group "B". Both price structures need to contain fabrics priced similarly within a price range which allows an average price per yard to be quoted for that group. The bid samples submitted by each offeror need to have each program in a fabric card layout presentation. Offeror should submit the card layouts with actual product suggested for this solicitation. Following is the proposed fabric collections of the UNICOR standard seating fabric program. Value Collection I: (grade (A) pricing only) Seating fabric applications for office task & guest seating ( e.g. heavy duty performance fabrics that would complement fabrics in the Quickship/ Rapid Response Program) ..... solid crepes/ patterns on solids etc. Value Collection II: (Grade A & B) Wider range of seating fabric applications for office & lounge areas (e.g. could be additional complementary fabrics that complement the Value I Collection) ..... decorative & jacquard patterns etc. Hospitality Collection: (Grade A & B) Seating fabric applications for dining, break areas & multi-purpose areas {e.g. could be printed & woven fabric that have FR / institutional performance) .....solids, decorative patterns, etc. Premium Collection: (Grade A & B) Seating fabric applications for upscale executive office areas (decorative patterns that are more of the designer type, upscale) .....tapestry, chenille, wool blends, etc. Healthcare Collection: (Grade A & B) Seating fabric applications for office/exam, waiting areas & patient rooms (decorative patterns with barrier/ maintenance performance characteristics) .....printed & woven Krypton or Krypton like fabrics etc. Leather Collection: (Grade A & B) Seating applications for executive office & conference, lobby areas (leather grains and color appropriate for today's commercial office environment)(See separate leather purchase requirement section) General Notes about Previous Collections: Each of the above identified collection should be a 3 or 4 page collection fold out card, representing that collection. Each collection should have about 30 sku's. The intent is for design of all the cards to be color coordinated families for customers to easily visualize coordination of fabrics. From a functional standpoint, all patterns must meet ACT heavy duty standards and many should go beyond 100,000 double rubs in wear testing. As necessary, all woven upholsteries should have Teflon protection. FR fabrics have fire retardant protection & all healthcare fabrics have moisture resistant protection and stretch. At a minium the successful vendor shall offer coordinating colors & patterns from the following construction (but not limited to): 100% Nylon -- 22oz +-.05% minimum 100% Polyester-13.5oz +-.05 % minimum 100% Nylon with 15% minium stretch -- wrap & fill Nylon/Polyester blend 9.5 oz +-.05 % minimum Polyester/Wool Blend Polyester/Wool/Nylon Blend Polyester/Cotton Blend Nylon/Acrylic/Blend 100% Olefin/Polyolefin Polyester/Acrylic Blend Polyester/Olefin Blend 100% Trievira FR/CS 160z minimum 100% FR Polypropylene Polyester/Avora FR Blend 100% Polyester Printed 100% Polyester coated/ Krypton or equal 100% Polyester with Woven Jacquard This list of fabric types covers a wide range of selections but is not a complete or the only acceptable able offering that UNICOR is looking for a wide range of fabric types. Leather [see separate section for specifications] Purchase Requirements for fabric portion of this soliciations. Minimum Quantity per Delivery: Fabric will be purchased by the cut yardage and full rolls. The contractor is not obligated to furnish supplies for an amount less than $10.00. Maximum Quantity per Delivery Order: The contractor is not obligated to accept any single order exceeding $75.000.00 within a ten day period. feet, per color, per order. This is a requirements contract, and all amounts and figures are estimates only. Delivery will be within 7 calender days ARO on orders 150 yards or less of the 8 to 10 Quickship/ Rapid Response colors. Orders over 150 yards must be delivered within 14 calender days. Contractor may be held libel for but not restricted to liquidateddamages. These damages may result from but not limited to delinquency of delivery and/or poor quality. Delivery will be within 14 calender days ARO on orders 300 yards or less of the Standard Program and orders over that quantity must be delivered within 21 calender days. Offeror must carry adequate stock of Quickship Rapid Response Program colors to meet 7 day delivery requirements and also carry adequate stock to meet the 14 day requirements for UNICOR's Standard Program. Stocking program for Quickship/Rapid Response UNICOR colors and patterns with minimum stocking level of 2500 yards for each color and pattern. During the months of August 20th thru January 1st of each contract year the contractor will be required to increase the Quickship/Rapid Response pattern colors stock levels during increased production in UNICOR. Contractor will be notified by program management as to what colors will be increased when Colors are agreed upon for this program. Stocking levels will be taken up to 5000 yards for each color and will remain at this level until January Ist when it will be dropped back to 2500 yards of each color. VARIATION IN QUANTITY: Not to exceed + or -- 2% on full rolls. Cut yardage should not exceed -0% and plus 2%. PAYMENT TERMS: 1 % -- 10 NET 30 PRICE ADJUSTMENT: This contract shall be adjusted for a one-time increase/decrease based on the Consumer Price Increase for the thirty month period following the effective date of award. The adjustment shall not be less than 50/6, and any upward adjustment shall not exceed 5%. Offeror must provide a written overview of each fabric and leather category describing to UNICOR how they arrived at their suggested offering in relationship to the commercial market best selling products. Offeror must agree to provide design assistance and fabric matching outside of the UNICOR offering. UNICOR customers seeking special fabric and leather outside normal offering may require UNICOR to provide these fabrics. Offeror must be able to obtain specific requested fabrics orprovide a close match. Up charges and additional lead times will be negotiated with the customer and will be the customers responsibility. Rejected Vendor Materials: When nonconforming materials are received from a vendor and the UNICOR Quality Manager determines that vendor corrective action is required, he/she will notify the responsible purchasing official to issue a "show cause" notice to the vendor. This notice will request the vendor take corrective action to prevent the non-conformity's recurrence. A written response is required from the vendor. Upon receiving the vendor's response, the UNICOR Quality Manager will review it to determine if the action identified is adequate. Fabric Sampling Requirements: Memo fabric sample {6" x 6" fabric swatch) must be available for all standard UNICOR colors and patterns for all customers upon request at no additional charge. All memo fabric samples must be shipped within 24 hours from the time of the sample request at no additional charge to the customer. Sample cards should be formatted as follows: Quantity: 5,000 each of 7 categories (quickship / rapid response, standard program 5 collections & the leather offering): Format: [ will be identified by UNICOR / 2,3,4 page folder see examples of UNICOR's panel fabric cards] Fabric cut clean & square edge in die cut windows. Size: 8-1/2" x 11 " card with cover and fold over for 3 hole drill area. Bleeds: none Paper stock: 12pt. Carolina coated Bristol (C2S) / white inside pages & cream outside I color finish to match UNICOR's new graphic standards as represented in the TOT box system. Number of inks: 2/2 process black & gold Lamination type: 5 mil gloss film lamination front & back 3 hole drill Provide prices for printing of 5,000 pieces of each card Price provided as part of overall contract. Price as a separate line item in the contract base on printing quantities of 1000, 2500, 5000 pieces. During the term of this contract, UNICOR may expand its offering of vinyl, Caressa, Quintessene, leather and fabric, included in this solicitation. If UNICOR defines a need for a different pattern or color of vinyl that otherwise meets this solicitation's specifications, UNICOR will first seek to procure it by modifying the contract with the contractor receiving award of this contract. However, UNICOR is not obligated to purchase additional colors or patterns from the contractor unless it is determined to be in the Governments's best interests. Under no circumstance will additional colors or patterns be awarded to the contractor if prices are determined to be unreasonable. If UNICOR purchases additional patterns or colors from the contractor, these amounts may be counted toward UNICOR'S fulfillment of the total guarantee quantity. Purchase Requirement for leather portion of this solicitation: Leather will be purchased by the square foot. Minimum order will be I full hide or approximately 50 square feet. Maximum order will be 8,000 square feet, per color, per order. Order variation: plus or minus 5 percent of totalorder regardless of size. Delivery will be within 7 calendar days ARO on orders 150 square feet or less of the 2 Quickship /Rapid Response leather colors and orders over that quantity delivered in no later than 14 calendar days. Delivery will be within 14 calender days ARO on orders 300 square feet or less of the Standard Program of 8 additional colors and orders over that quantity delivered in no later than 21 calendar days. A certificate of conformance to a lUNICOR leather specifications must be available for each dye lot. The vendor will keep this file for UNICOR's review for a period of 3 years from the date of UNICOR's purchase order Separate packing for large hide I special orders that clearly indicates on the outside of box that special product is enclosed. One hide minimum orders for all Quickship / Rapid Response I and Standard UNICOR orders. Custom color capability with a minimum order quantity of 500 square feet available 30 days from date of UNICOR's purchase order. Stocking program for 2 Quickship I Rapid Response UNICOR colors with minimum stocking level of 1000 square feet for each color. During the months of August 20th thru January Is' of each contract year the contractor will be required to increase the Quickship / Rapid Response leather stock levels during increased production in UNICOR. Contractor will be notified by program management as to what colors will be increased when Colors are agreed upon for this program. Stocking levels will be taken up to 2000 square feet for each color and will remain at this level until January 1st when it will be dropped back to 1000 square feet of each color. Stocking program for 8 standard UNICOR colors with minimum stocking level of 500 square feet for each color. Each offeror is to provide their own interpretation of pattern & color for this program based on what leathers are the best selling products in the commercial market, taking into consideration current market trends. Offeror is required to suggest colors & patterns that need to be part of UNICOR's two programs, i.e. [ 2 colors for Quickship/I Rapid Response Program & 8 colors for Standard Program} Offeror must agree to provide design assistance and leather matching outside of the UNICOR offering. Offeror must agree to provide design assistance and fabric matching outside of the UNICOR offering. UNICOR customers seeking special leathers outside normal offering may require UNICOR to provide these leathers. Offeror must be able to obtain specific requested leathers or provide a close match. Up charges and additional lead times will be negotiated with the customer and will be the customers responsibility. Rejected Vendor Materials: When nonconforming materials are received from a vendor and the UNICOR Quality Manager determines that vendor corrective action is required, he/she will notify the responsible purchasing official to issue a "show cause" notice to the vendor. This notice will request the vendor take corrective action to prevent the non-conformity's recurrence. A written response is required from the vendor. Upon receiving the vendor's response, the UNICOR Quality Manager will review it to determine if the action identified is adequate. Leather Sampling Requirements: Memo leather sample (3" x 3" piece of leather) must be available for all standard UNICOR leather colors for all customers upon request at no additional charge. All memo leather samples must be shipped within 24 hours from the time of the sample request at no additional charge to the customer. Sample cards should be formatted as follows: Quantity 5,000 pieces Format: [ will be identified at by UNICOR / 2 page folder] Leather cut clean & square edge Size: 8-1/2" x 11" card with cover and fold over for 3 hole drill area Bleeds: none Paper stock: 12pt. Carolina coated Bristol (C2S) / white inside pages & cream outside/color finish to match UNICOR's new graphic standards as represented in the TOT box system. Number of inks: 2/2 process black & gold Lamination type: 5 mil gloss film lamination front & back 3 hole drill Provide prices for printing of 5,000 pieces of each card: Price provided as part of overall contract. Price as a separate line item in the contract based on printing quantities of 1000, 2500, 5000 pieces. Technical Evaluation Panel Best Value Purchase: The attached evaluation criteria will be utilized by the Technical Evaluation Panel in analyzing this solicitation. The Panel will rank each response on each element on a scale equal to the number of responses, giving the highest rank to the best response for each element. The rank will be multiplied by the weight for each element to arrive at a final ranking. Final ranking will determine the solicitations which fall within the negotiating range. Elements: Each offeror should be capable of providing products in all categories of this solicitation. Fabric and leather cards will be evaluated for color coordination, fabric and leather application and style application. All categories offered will be evaluated on the overall appearance of the entire presentationand how it compares to the commercial market. Written and visual presentation. Proposed stocking and fulfillment program must meet the requirements of this solicitation for delivery of both the 7 calender day & 14 calender day programs. This will include the year end inventory stocking program. Track record on a contract of comparable size and magnitude both with government and commercial customers. Value added initiatives explaining how UNICOR can have the most competitive offering . Posted 02/18/00 (W-SN426997). (0049)

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