National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

T -- PRESERVATION MICROFILMING, PART 1 -- PREPARING BOOKS FOR MICROFILMING POC Daniel J. Hartinger, Contracting Officer, 301/496-6546 The National Library of Medicine (NLM) intends to contract with Atlis Federal Services, Inc. (Atlis), which is located at 8728 Colesville Road, Silver Spring, Maryland 20910, on a sole-source basis for a six-month extension of contract number N01-LM-5-3520. The current contract is for the preparation of library materials for microfilming as a means of preservation. The purpose of the extension is to provide continuity of microfilming preparation services while NLM implements a new integrated library system (ILS). The preservation microfilming project requires the contractor to search bibliographic utilities for titles to be filmed, pull volumes and perform page-by-page collation, determine appropriate preparation actions, produce various targets, program microfilm reels, inspect all work and correct all preparation errors, ship volumes to offsite filming facility, check-in filmed volumes and microfilm reels, update NLM online bibliographic files, track the location of each physical piece throughout thepreparation process, monitor and control the overall preparation workflow, and perform rework as needed. Approximately 3,000 volumes will be prepared for microfilming during the period of this extension. The work under this contract is performed onsite at NLM. The new ILS will necessitate extensive changes in the ways the contractor downloads and modifies existing bibliographic records, creates and updates holdings and item records, generates quality control reports and shipping lists, and checks out/in volumes pulled for filming in the circulation module. The new ILS also requires major changes in the ways in which NLM refers work to the contractor and checks their work for accuracy and completeness. Because of these changes, a totally revised statement of work will be required for the upcoming recompetition of NLM's microfilm preparation requirement. Specific procedures for performing and reviewing ILS-related tasks are still under development and cannot be completed in time to award a new contract before September 29, 2000. NLM has determined that Atlis is the only vendor capable of providing the necessary services within the required time frame. This notice of intent is not a Request For Proposals (RFP), nor is an RFP available. Based on authority cited in 41 U.S.C. 253(c)(1) (FAR 6.302-1(a)(2)), award to Atlis for this contract without full and open competition is planned. (See numbered Notes 22 and 26.) Posted 02/22/00 (W-SN427463). (0053)

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