US Equal Employment Opportunity Comm., Procurement Management Division, 1801 L. Street, N.W., Room 2505, Washington, DC 20507

X -- LEASE OR RENTAL OF FACILITIES SOL RFQ 00-1-3 DUE 031000 POC Larry Pincus, NYDO, 212/748-8406, Kenneth P. Janiak, Contracting Officer, 202/663-4222 I. BACKGROUND -- EEOC's Office of Program operations had developed a program of Technical Assistance Program (TAP) Seminars, which will provide training to employers and unions on the laws enforced by EEOC. II. PURPOSE -- The purpose of this purchase order is to seek a contractor to provide a full service training facility to include: training rooms, meals, audiovisual and training aid support, and lodging for the TAP Seminar. The location (city), date, and time of the seminar are as follows: LOCATION (CITY): Boston, MA; DATE(S): August 28-31, -- September 13, 2000; Starting and Ending Time of Seminar: 8:00 a.m. -- 5:00 p.m. III. DESCRIPTION OF FACILITY REQUIREMENTS -- The following requirements for the training facility are specified in terms of "minimum requirements". The contractor shall satisfy the government's minimum requirements as specified in this Statement of Work. (1) MINIMUM: The facility must be able to provide the following: (a) Meeting Rooms: Meeting rooms to seat 500 attendees. Meeting rooms should be designed with training or instruction as the main purpose of design. The contractor shall provide the following facilities for the time periods indicated below: Seminar to be conducted in main ballroom -- classroom style: 9:00 am -- 12:00 pm Seminar Breakout Rooms -- Ballroom to be divided into 4 separate breakout rooms for afternoon sessions: 1:00 pm -- 5:30 pm; Seminar Luncheon to be served in a secondary ballroom: approximately 12 noon. SUITABLE FURNITURE desks of sufficient size and in acceptable condition. Sufficient size is a minimum of 4 sq.ft. of table space per person. Desks designed specifically for training of less than 4 sq.ft. are acceptable. Acceptable condition means that furnisture is not broken or soiled, rusted, or damaged in any way that would injure the individual or damage clothing. Chairs must be ergonomically designed for long periods of sitting. SOUND ACOUSTICS: Walls should be constructed in a manner that confines inside sound and reduces or prevents the transmission of extraneous sound. Meeting rooms that are divided by partitions must be soundproof enough to prevent disturbance from other groups. All rooms must be in areas fre from heavy inside or outside traffic. UNOBSTRUCTED VIEWS be so configured as to allow every participant clear view of the speaker and all visual aids. Speakers: Rooms heating and air condition maintains air quality and room temperature at comfortable levels when rooms are at maximum capacity. (b) MEALS: The contractor should provide the following for the seminar. (1) Description of Meal -- Not part of initial bid. To be determined separately upon award of contract. Breakfast Buffet: The contractor shall provide coffee, tea, decaffeinated coffee, and assorted fruit juices. Assorted pastries, fruits, breakfast entrees to include pancakes, eggs, oatmeal, french toast, and breakfast meats. Additional coffee will be available for mid-morning break. Afternoon Break: The contractor shall provide coffee, tea, decaffeinated coffee and snacks. Business Luncheon: A luncheon consisting of the following will be served: Appetizer -- Deluxe salad or soup; Main Course -- Filet of Chicken; Dessert pastry or Fruit dessert served with coffee. Evening Reception: Fruit platters, cheese trays and assorted crudities. Additional lunchtime room arrangements: Podium and microphone for a keynote speaker. (c) AUDIO-VISUAL AND TRAINING AID: To be determined separately. (d) ACCOMMODATIONS AND OTHER EQUIPMENT: The contractor shall provide a registration are to be made available outside the main meeting room. The contractor shall provide the participants access to telephone, facsimile, and copying services during the conduct of the seminar. The constractor shall provide copying and facsimile services at a reasonable rate per page. Reasonable rate is considered the average rate charged by facilities for this location. SECURED STORAGE SPACE: The contractor shall provide secured storage space for government materials of at least 100 sq.ft. Secured storage area (room) of approximately 100 feet which will be used for the storage of supplies and if necessary, audio-visual equipment. DELIVERY SERVICES: The contractor shall provide for the receipt and accommodation of government seminar materials prior to the scheduled seminar. The contractor shall store the delivery of materials received in a secure space to be accessed only by the designed government Project Officer and an authorized contractor official. ACCESSIBILITY: The contractor's facility including restrooms must be fully accessible to the physically challenged and be equipped with accommodations such as appropriate walkways, ramps, parking, and elevators (above the first floor). PARKING: The contractor shall have adquate parking facilities within a reasonable distance from the training facility. LODGING: This task is considered a requirement of the Statement of Work because attendees require overnight stay. The contractor is therefore, required to accommodate the participantswith single and double rooms for sleeping. These rooms will be available at a special group rate for participants. Participants paying with a valid U.S. Government credit card are to have state taxes waved. Rooms should be located within the same building, hotel complex, or conference facility as the training/meeting rooms. Rooms must be equipped with private bath, bed, dresser, table, chair, closet space, heating, air conditioning and receive daily maid and linen service. (NOTE: LODING IS CONSIDERED A SEPARATE CHARGE TO BE PAID DIRECTLY BY THE PARTICIPANTS). POINT OF CONTACT: Larry Pincus, EEOC, New York District Office (NYDO), Seven World Trade Center, 18th Floor, New York, NY 10048. Facsimile responses are acceptable. FAX 212-748-8465.***** Posted 02/22/00 (W-SN427332). (0053)

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