National Woman's Party, 144, Constitution Avenue, NE, Washington, DC 20002

C -- HISTORIC STRUCTURE REPORT FOR NATIONAL HISTORIC LANDMARK SOL SBH-RFQP2000-1 DUE 033100 POC Marty Langelan, 301-654-0176 February 18, 2000 SBH-RFQ/P 2000-1 REQUEST FOR QUALIFICATIONS AND PROPOSALS FOR ARCHITECTURAL, ENGINEERING, and PRESERVATION SERVICES TO COMPLETE A HISTORIC STRUCTURE REPORT FOR THE SEWALL-BELMONT HOUSE 1. INTRODUCTION A. The National Woman's Party (NWP), in cooperation with the National Park Service, is soliciting statements of qualifications and proposals from firms interested in providing the architectural, engineering, preservation and related services required for a Historic Structure Report (HSR) to be completed at the Sewall-Belmont House, located at 144 Constitution Avenue, NE, Washington, DC 20002. The Sewall-Belmont House, built in 1799-1801, is a National Historic Landmark on Capitol Hill, adjacent to the Hart Senate Office Building and across the street from the U.S. Supreme Court. B. The NWP, a nonprofit, nonpartisan 501(c)(3) organization, owns the Sewall-Belmont House and operates it as a public nonprofit museum of women's history, under the terms of a Cooperative Agreement with the National Park Service. The NWP was founded by suffragist leader Alice Paul in 1913, and the Sewall-Belmont House is the only major U.S. women's suffrage movement site that remains intact, with its original collection. C. Federal grant funds will be used by the NWP to pay for the services to be provided under this contract. The Sewall-Belmont House, an Affiliated Area of the National Park System, has been designated by Congress for funding from the Save America's Treasures Program, and for funding from the U.S. Department of Interior (National Park Service) FY 2000 appropriation, sufficient to cover the cost of this Historic Structure Report and begin exterior and interior preservation and rehabilitation work on the site. D. The purpose of this RFQ/P is to obtain statements of qualifications, proposals, scope of work descriptions, and prices from interested teams of professional consultants. After review of qualifications and proposals, the NWP will select a firm to carry out the HSR. At its discretion, the NWP may select a small number of top-ranking candidate firms for conferences on site, prior to awarding the contract. E. Statements of qualifications and proposals must comply with the National Park Service Director's Order #28, Cultural Resource Management Guidelines (cf pages 116-119, Historic Structures Reports) and must address the applicant's familiarity with the Secretary of Interior's Standards for the Treatment of Historic Properties. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 2 2. DEADLINE FOR SUBMISSION Statements of qualifications and proposals submitted in response to this RFQ/P will be accepted by the NWP at its headquarters at the Sewall-Belmont House, 144 Constitution Avenue, NE, Washington, DC 20002, until 5:00 p.m. on Friday, March 31, 2000. 3. SCHEDULE A. Depending on the quantity of submissions, the NWP will review the qualifications and proposals and respond within approximately one month. The site conferences (if any) will be held promptly, as will any negotiations over fees and scope of work, final negotiations, and execution of an Agreement. At its discretion, the NWP may consult with the National Park Service during the selection and contracting process. B. The full HSR must be completed within one year from the date of contract award. Interim deadlines will apply; in particular, delivery of the existing-conditions assessment and specific work products with respect to immediate needs described in section 6.A.(v), below, will be required within 120 calendar days from the date of contract award. 4. SITE TOURS This RFQ/P contains all the information you will need to understand the project and submit qualifications and proposals. However, anyone may tour the site during normal business hours (Monday -- Friday, 8:30 a.m. to 4:30 p.m.). Tours are free, and include a short film on the suffrage movement. 5. CONFERENCES If the NWP determines that site conferences with a short list of top-ranking firms would be useful, the conferences will be held at the Sewall-Belmont House. Attendance will be mandatory for all team members of the short-listed firms. Participants will have the opportunity to meet the NWP staff members who will be responsible for the project. 6. SCOPE OF PROFESSIONAL SERVICES A. The Historic Structure Report is a comprehensive planning document, based on thorough or exhaustive levels of investigation. Each team must determine its scope of professional services based on prior experience as well as knowledge gained during the RFQ/P process. The scope of work may include, but is not limited to, the following activities: (i) Conducting thorough archival, historical, photographic, structural, engineering, conditions-assessment, archaeological, landscape, or other specialized investigations. (ii) Reviewing and incorporating the detailed HABS/HAER architectural drawings of the Sewall-Belmont House, recently completed by the Historic American Building Survey -- Historic American Engineering Record team. (iii) Conducting materials testing and analysis to determine appropriate preservation and rehabilitation techniques. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 3 (iv) Developing detailed recommendations with respect to the overall sequence of preservation and rehabilitation work to be done, evaluation of alternative treatments, recommended treatments, and detailed budget estimates for preservation and/or rehabilitation of all major interior and exterior components of the site, including foundation, roof, grounds, masonry, wood, windows, doors, interior surfaces, HVAC, plumbing, electrical systems, improved disability-access, and site modifications to conserve the historic collection (e.g., temperature, humidity, and UV light controls). (v) Developing detailed recommendations with respect to immediate preservation and rehabilitation needs, including: (a) identification of immediate needs and critical areas to be addressed; (b) specific recommendations as to the sequence of critical work to be done; (c) evaluation of alternatives and recommended treatments for each preservation/ rehabilitation element identified as an immediate need; (d) technical drawings, specifications, and itemized budget estimates for each preservation/rehabilitation element identified as an immediate need, in sufficient detail to permit the NWP to begin soliciting bids for work on the most critical projects within the current calendar year; (vi) Developing recommendations and detailed plans for future use, management, maintenance, and historic interpretation of the site (building and grounds); (vii) Compiling, analyzing, and synthesizing thorough documentary research and field investigations into a comprehensive treatment, management, and planning document (Historic Structure Report) for the Sewall-Belmont House. (ix) Providing draft reports, interim reports, the final HSR, copies of the final HSR, and supporting materials (sketches, plans, drawings, field notes, maps, photographs, computerized databases, and/or objects collected), in accordance with the schedule, format, and distribution requirements specified in the HSR contract. B. Full collaboration with NWP staff, and where appropriate, with National Park Service staff, will be expected and required throughout the process. C. The following special services must be provided to the NWP: (i) The Architect (or other appropriate team member) must write a paper about some aspect of the project, suitable for publication in a professional journal of the National Trust for Historic Preservation or similar forum, by December 31, 2002. (ii) Key members of the project team must provide a minimum of eight hours of lecture/education time at the direction of the NWP, by December 31, 2003. Joint presentations with the NWP and/or National Park Service staff are anticipated. The NWP / Sewall-Belmont House will work these special services into their public interpretation programs, tours, and events. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 4 7. SITE AND PROJECT CONSTRAINTS. A. All recommended work must conform to the Secretary of Interior's Standards for the Treatment of Historic Properties (rev. 1995). B. Analysis and evaluation must be conducted with minimal visible impact, minimal time periods of disruption, no damage to the collection, and no structural damage to the historic fabric of the building. C. Any test excavation and/or trenching work in the ground and any subsurface or destructive testing of architectural surfaces, or removal of building materials for research, must be coordinated with and approved by the Executive Committee of the NWP. Detailed descriptions of such excavations, destructive testing, or removal of materials must be submitted to the NWP Executive Committee for review and approval at least three weeks prior to the proposed date of the work. D. The work anticipated by this RFQ/P may proceed concurrently with work being done by other contractors or the National Park Service at the Sewall-Belmont House. The selected project team will be expected to coordinate its work at the property with that of other contractors, NWP staff, or Park Service staff working on-site at the same time. E. The NWP expects to keep the site open to visitors and available for special events while the work is in progress. All on-site consultants, contractors, and sub-contractors must coordinate their activities and make allowances for these important public aspects of the property's mission. 8. PROFESSIONAL TEAM COMPOSITION A. The professional services required for this project will be supplied by a team of architects, historians, structural/mechanical/electrical/civil engineers, materials conservators, historic landscape architects or archaeologists, and other experts possessing the knowledge, skills and abilities necessary to undertake and complete a full-scale Historic Structure Report for a site of national significance. The final composition of the team must be specified in the proposal. B. Professional licensure of principals (as appropriate) and full liability insurance coverage will be required for the team selected. C. Architects, historians, conservators, landscape architects, and archaeologists must meet the minimum qualifications set forth in the Office of Personnel Management's Personnel Qualifications Standards Handbook (X-118) and NPS Director's Order #28, Appendix E, Qualification Standards for Cultural Resource Specialists. Engineers on the HSR team selected for this project must have qualifications comparable to those for architects (at least two years of full-time engineering experience and professional degree or state license to practice engineering); other professionals must have qualifications comparable to those for historians. D. The principals on the team selected for this HSR are expected to participate fully in the project. Substitutions of team members after the HSR contract is awarded may be made only with the approval of the NWP Executive Committee. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 5 9. INSTRUCTIONS FOR SUBMISSION OF QUALIFICATIONS AND PROPOSALS A. All submissions must be in writing (6 copies) on the lead firms's letterhead. Telephone and facsimile submissions will not be accepted. B. The statement of qualifications must contain the following information: (i) A description of the professional qualifications of the team and its members; (ii) Identification of the team leader (by name) and the members of the team (by name) and their anticipated respective roles and responsibilities; (iii) A description of the prior work experience of the team (and each of its individual members) on other relevant projects, especially successful experience with other nationally significant historic preservation projects; and (iv) The name, address and telephone numbers of references who may be contacted concerning work done by the team principals on at least three (3) comparable HSR projects within the past five years. C. The proposal must include: (i) A full and complete description of the scope of work proposed; (ii) The detailed fee proposal, along with a schedule of hourly rates for all participants on the project team; (iii) The organizational chart of the project team; (iv) The proposed project time-line, showing deliverables and review periods; (v) A description of the legal status of the entity submitting the qualifications (sole proprietorship, partnership, limited partnership, joint venture or corporation) and state of residency or incorporation; (vi) The name, address, and title of persons within the firm who are authorized to execute contracts on its behalf; and (vii) A statement indicating whether or not the firm carries insurance in the following categories and the principal amount of all coverages maintained: (a) Commercial General Liability; (b) Professional Liability; (c) Automobile Liability; and (d) Workers' Compensation. D. Attach significant excerpts from one HSR, or a full HSR, as a work sample for your team. HSR documents will be returned unmarked; please include an address label, sufficient postage, and a suitable envelope.E. Attach any other supporting information such as portfolios, resumes, or project lists. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 6 10. CRITERIA FOR SELECTION A. To evaluate the qualifications and proposals received in response to this RFQ/P, the NWP will consider the following factors: (i) Professional qualifications; (ii) The quality of the work sample (HSR) submitted; (iii) The experience of the team members in resolving similar problems at comparable historic sites; (iv) The ability to commence work on this HSR within 15 calendar days of the contract award, to complete the conditions assessment and work products specified in section 6.A.(v), above, within 120 calendar days of the contract award, and to complete the full HSR document within one year of the contract award; (v) Successful prior experience with nationally significant historic preservation projects and demonstrated ability to meet the Secretary of Interior's Standards for the Treatment of Historic Properties; (vi) The detailed fee proposal; (vii) Demonstrated ability to manage complex projects, control costs, meet schedules, and achieve goals in a cooperative, timely, and cost-effective manner; (viii) Responses received from references; (ix) Geographic proximity to Washington, DC, and familiarity with local history and construction methods, city development, local environmental and historic-preservation regulations, and local review and permit processes; and (x) Familiarity with women's role in U.S. history (helpful, but not required). B. The NWP reserves the right, in the exercise of its discretion: (i) To reject all submissions received; (ii) To reject a submission due to defects, irregularities or provisions inconsistent with this RFQ/P; (iii) To waive any defect or irregularity in a submission and to accept it when it is otherwise proper and reasonable to do so; and (iv) To negotiate directly with respondents for other terms, prices and conditions deemed proper and reasonable for the completion of the project. SBH-RFQ/P 2000-1 Request for Qualifications and Proposals Page 7 11. FUNDING AND CONTRACT CONDITIONS A. The National Woman's Party is a charitable, educational and nonprofit 501(c)(3) organization, incorporated in the District of Columbia. Financial support for the Sewall-Belmont House is provided by NWP membership dues, contributions from private donors, revenues from programs and reception rentals, and grants from agencies of municipal, state and federal government, including the National Park Service of the U.S. Department of Interior. The funding required for the project covered by this RFQ/P will be provided from federal grants under the Save America's Treasures Program and matching private-sector funds, and/or the FY 2000 Interior Department appropriation for the Sewall-Belmont House. B. Contractors, consultants, and sub-contractors will be required to sign and comply with all standard certifications required for National Park Service historic preservation projects (e.g., drug-free workplace certifications). C. Participation on the HSR team selected for this project will not preclude any team member from submitting future proposals and bids for subsequent preservation/rehabilitation contracts to be awarded by the NWP (in consultation with the National Park Service), as the NWP and the National Park Service move forward to implement the HSR recommendations for preservation, use, and historic interpretation of the Sewall-Belmont House. 12. EQUAL OPPORTUNITY A. The NWP is an equal opportunity employer. The firm selected for the contract anticipated by this RFQ/P will be expected to maintain similar policies, and to comply with all applicable employment practices and notice and reporting requirements stipulated by federal law, regulations, or the laws of the District of Columbia. B. The NWP is committed to a policy of encouraging greater economic opportunities for minority and women-owned business enterprises. Firms owned by minority interests and by women are invited and encouraged to respond to this Request for Qualifications and Proposals. 13. FURTHER INFORMATION Questions concerning the technical specifications for this project should be addressed to: Marty Langelan, President and Chair, NWP Board of Directors, Sewall-Belmont House, 144 Constitution Avenue, NE, Washington, D.C. 20002 -- (202) 546-1210. 14. SUBMISSIONS QUALIFICATIONS STATEMENTS AND PROPOSALS MUST BE RECEIVED BY THE NWP AT THE SEWALL-BELMONT HOUSE NO LATER THAN 5:00 P.M. ON FRIDAY, MARCH 31, 2000. Submissions should be addressed as follows: Nancy Morrison, Executive Director NWP: RFQ/P Response, Sewall-Belmont House 144 Constitution Avenue, NE Washington, DC 20002 Posted 02/23/00 (W-SN427934). (0054)

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