Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- AUDIOVISUAL EQUIPMENT RENTAL FOR VA CONFERENCE NEW ORLEANS MARCH 8-MARCH 10 SOL 777-19-00 DUE 022900 POC Garry Plear (440)838-6028 DESC: The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for the annual Veterans Affairs Waits & Delays Conference. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-15. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined snyopsis/solicitation for commercial items prepared in accordance with the format in FAR supbart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held from March 9, 2000 through March 10, 2000. The location shall be the Sheraton New Orleans, New Orleans, LA. The conference activities shall take place in the Main Ballroom . The contractor setup shall be on Wednedsday March 8th by 5 pm. The General sessions are Two and one half (2 ) days (W-Th-F), first half day beginning at 600 pm and ending at 900 pm, March 8th, 2000, second day ending at 630 pm, March 9th, 2000, and last day, March 10th, 2000, ending at or around 4 pm local time. There are 7 Breakout sessions on Thursday, March 9th and 7 Breakout sessions on Friday March 10th. The contractor shall set up, maintain, and strike all audio-visual equipment requested for the conference, and shall meet all deadlines for set-up and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. The Contractor shall provide the technical crew for image magnification and videotaping of the general session, and a technician for all the general sessions and breakouts to handle the room audio, and a technician to handle the video lighting and the audio in the general session. The Contractor shall provide a project manager to interface with the EES Media Development Manager, the EES Conference Planner, and the EES A-V Specialist. The contractor will be prepared to connect VA Faculty and/or other Government provided laptop computers to any and all projection systems requested in this solicitation. Setup of equipment for General Session shall be by 500 pm on setup day and Striking of equipment after the final general session on the third day, March 10, and equipment for the breakout sessions shall be set-up and checked out by 700 am on day of the breakout sessions and struck after the final session requiring the equipment, on the final day. The following equipment shall be required for this conference: CLIN 01, 1 each -- Sony D30 Digital Production Camera (or equivalent), 3 days, CLIN 02, 1 each -- Sony Studio Kits (5" VF, Remote Zoom & Focus), 3 days, CLIN 03, 1 each -- Camera Control Units w/100 Meter CCU Cable, 3 days, CLIN 04, 1 each—Character Generator, 3 days, CLIN 05, 1 each -- 44X Sport Lens w/2X Extender w/HD Production Tripod, 3 days, CLIN 06, 1 each -- 8 Ch. Component Production Switcher w/DVE, 3 days, CLIN 07, 2 each -- 13" Color Program/Preview Monitors (Director), 3 days, CLIN 08, 3 each -- 8" Color Source Preview Monitors (Director), 3 days, CLIN 09, 1 each -- Component Waveform/Vectorscope Monitor, 3 days, CLIN 10, 1 each -- Black Burst -- Signal Generator, 3 days, CLIN 11, 1 each -- 10 Channel Component Signal Router, 3 days, CLIN 12, 1 each -- Digital Full Frame Time Base Corrector, 3 days, CLIN 13, 1 each -- Betacam SP Recorders (Program Record), 3 days, CLIN 14, 1 each -- Professional Series VHS VCR (VHS Playback), 3 days, CLIN 15, 1 each -- Single Frame Digital Still Store, 3 days, CLIN 16, 1 each -- Elmo Visual Presenter -- Electronic Overhead, 3 days, CLIN 17, 1 each -- 6" LCD Flat Panel Monitor for above, 3 days, CLIN 18, 3 each -- 8" Color Source Monitors, 3 days, CLIN 19, 1 each -- 15" LCD XGA Flat Panel Computer Monitors, 3 days, CLIN 20, 1 each -- Digital Signal Converter (Source & Program Signal Scaling), 3 days, CLIN 21, 2 each -- Universal Analog Computer Interface Kits, 3 days, CLIN 22, 1 each -- 29" Cube Style Podium Prev. Monitor w/Video Scaler, 3 days, CLIN 23, 1 each -- 250' Remote PC Controller System, 3 days, CLIN 24, 1 each -- All signal distribution & processing, 3 days, CLIN 25, 2 each -- 2700 Lumen XGA LCD Projectors w/Lens, 3 days, CLIN 26, 2 each -- 10.5'' x 14' Rear Projection Fast Fold Screens, 3 days, CLIN 27, 1 each -- House Audio System (Augmented by Hotel House Sound), 3 days, Includes: 6-two way enclosures (stage L&R), 2-center fill enclosures. Fully loaded Drive/Processing rack w/digital delay processors, stereo & mono EQ's, and all power amp racks for above system as required. CLIN 28, 1 each -- 24x12 Channel Audio Mixer / Console, 3 days, CLIN 29, 1 each -- Slimline Extendable Podium Mic (Kit of 2), 3 days, CLIN 30, 8 each -- Shure SM58 Mics w/Floor Stands, 3 days, CLIN 31, 2 each -- UHF Diversity Wireless Lavalier Mic System, 3 days, CLIN 32, 1 each -- UHF Diversity Wireless Handheld Mic Systems, 3 days, CLIN 33, 1 each -- ClearCom 12 Station Two Way Intercom System, 3 day, CLIN 34, 10 each -- Motorola P200 14ch. Walkie Talkies (or equivalent), 3 days, CLIN 35, 1 each -- Stage Lighting Package, 3 days,Includes up to: 30' light bar, chain hoists, cable pick pipe w/boom & base @ drape line, 12-Par 64's (stage wash), 6-Source 4 specials, 4-8" 1Kw hair lights (upstage), rigging hardware, color, dimming & control. CLIN 36, 1 each -- Black Velour Drape & Hardware -- 16'h x 100'w, 3 days, CLIN 37, 2 each -- Screen Dress Kits -- Black Velour, 3 days, CLIN 38, 2 each -- Projection Carts (may require 2 house risers), 3 days, CLIN 39, 1 each -- 30' x 5'h Control Booth Surround Drapery & Hardware, 3 days, CLIN 40, 12 each -- Blank Betacam SP 90 Minute Videotapes CLIN 41, 1 each -- 1200+ Lumens XGA (native resolution) LCD Projector, 1 day, CLIN 42, 1 each -- Universal Analog Computer Interface Kits, 1 day, CLIN 43, 1 each -- Professional Series VHS VCR, 1 day, CLIN 44, 7 each -- Professional SeriesSlimline Podium Mic, 2 days, CLIN 45, 7 each -- UHF Diversity Wireless Lavalier Mic System, 2 days, CLIN 46, 7 each -- 4 Channel Audio Mixer, 2 days, CLIN 47, 7 each -- Elmo Overhead Projector w/Built-in Spare Lamp, 2 days, CLIN 48, 7 each -- 8' x 8' Tripod Screens, 2 days, CLIN 49, 4 each -- Flipchart Easels w/Pad & 2 Markers, 2 days, CLIN 50, 7 each -- Safelock Projection Stands, 2 days, CLIN 51, 1 each -- Project Manager/Show Director, 4 days, CLIN 52, 1 each -- Technical Director / Switcher Operator, 4 days, CLIN 53, 1 each -- Audio Director (A1), 4 days, CLIN 54, 1 each -- Audio Assist (A2), 3 days, CLIN 55, 1 each -- Lighting Director (LD), 3 days, CLIN 56, 1 each -- Tape Operator / Video Engineer, 4 days, CLIN 57, 1 each -- Projection Technician, 3 days, CLIN 58, 1 each -- Camera Operator (Set & Strike Assist Labor), 3 days, CLIN 59, 1 each -- Audio Visual Technician (Breakouts), 4 days, CLIN 60, 3 each -- Audio Visual Technicians (Set & Strike Assist), 2 days, The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(NOV 1999), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(OCT 1999), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR 52.212-2 EVALUATION -COMMERCIAL ITEMS(JAN 1999) with the following evaluation criteria: 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past Performance, a list of at least three agencies/companies (include addresses, telephone number and points of contact) for which you have provided similar services within the past three (3) years. 4) Price. The evaluation criteria are considered equal in importance with price. Please acknowledge all requirements on proposals. No partial quotes will be allowed. No substitutes will be allowed. A price proposal which includes all cost including travel, prompt payment terms remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted responding to this request are due by the COB September 29, 1999(4:30pm EST). All responsible sources may submit an offer, which will be considered. Facsimile proposals will be accepted. Please fax your proposals to (440)838-6052. Posted 02/23/00 (W-SN427804). (0054)

Loren Data Corp. http://www.ld.com (SYN# 0091 20000225\W-0002.SOL)