National Institute of Standards & Technology, Acquisition & Assistance Div.,100 Bureau Drive Stop 3572, Bldg. 301, Rm B117, Gaithersburg, MD 20899-3572

X -- ADVANCED TECHNOLOGY PROGRAM (ATP) FALL MEETING, NOV 12-15, 2000 SOL 53SBNB060055 DUE 030900 POC Sandra L. Febach, Contracting Officer, Ph: (301) 975-6326; Fax: (301) 963-7732 WEB: NIST Contracts Homepage, http://www.nist.gov/admin/od/contract/contract.htm. E-MAIL: NIST Contracts Office, Contract@nist.gov. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; price quotations are being requested and a written solicitation will not be issued. This is a Request for Quotations (RFQ)(53SBNB060055), being conducted under the Simplified Acquisition Procedures (SAP) in FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-15 dated 12/27/99. This procurement is unrestricted, open to both small and large business concerns. The small business industrial classification for this type of service is 7011 with annual receipts of $5 million. Interested offerors shall provide a quote to include all associated costs/price for meeting room facilities, audio-visual equipment, food and beverage for the ATP Fall Meeting, November 12-15, 2000, as described in the Statement of Work. Location of the meeting to be in the Baltimore/Washington DC area. STATEMENT OF WORK: The contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the following statement of work/specifications. 1. FACILITIES: Sunday, November 12 -- Wednesday, November 15, 2000. The contractor shall provide space for 75-100 tabletop exhibits and space for registration for 300 people, beginning at noon on Sunday. Throughout the meeting there should be the exhibit space, meeting space set theater style for 800 and 10 breakout rooms set theater style for 75-100 each from 8:00 AM to 5:00 PM on Nov 13-15, 2000. In addition, there should be a registration area set with eight 6-ft tables with 2 chairs at each, 2 trashcans, a message board, a telephone for outside calls, and 2 easels to be set up throughout the meeting. THE CONTRACTOR SHALL SUPPLY THE FEMA NUMBER THAT INDICATES COMPLIANCE WITH THE FEDERAL FIRE SAFETY ACT OF1990 (PL 101-391). 2. AUDIOVISUAL EQUIPMENT: The contractor shall provide a slide projector, viewgraph, screen, flip chart, and data projector in the large rooms and an overhead projector, screen and flip chart in each of the breakout rooms. In each meeting room there should be a podium and microphone, and a lavaliere microphone in the large meeting rooms. 3. FOOD SERVICE: 3.1. Reception and Coffee Breaks: The contractor shall provide continuous coffee service on Monday, November 13, through Wednesday November 15, for approximately 800 people from 7:30 AM to 4:00 PM, with coffee, tea, decaffeinated coffee, assorted breakfast breads (may include donuts, muffins, croissants, bagels) in the morning and soft drinks and cookies in the afternoon, located outside the meeting rooms in a convenient, centrally located area. There should also be a reception with finger foods and a cash bar on Monday, November 13, from 5:30-7:30 PM in the Exhibit Area. 3.2 Lunch: The attendees should be served a buffet lunch each day from Monday, November 13 -- Wednesday, November 15, at noon. 3.3 Sleeping Rooms: The contractor shall provide 250 sleeping rooms, to be paid for by the individual attendees, for arrival on Sunday, November 12, and 300 sleeping rooms, to be paid for by the individual attendees, for arrival on Monday, November 13, with departure on Wednesday, November 15. The sleeping rooms should include some rooms at the maximum allowable Government per diem rate. The majority of the rooms will be singles. FAR clause 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. Addendum: 52.214-31 FACSIMILE BID (DEC 1989) is also applicable. The Government intends to evaluate quotes and award a contract without discussions. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalitiesand minor irregularities in offer(s)received. The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government. Offerors are required to provide a completed copy of the provision at 52.212-3, Offerors Representations and Certifications-Commercial Items with their offer. A copy of this provision, as well as the full text of all other clauses and provisions referenced in this notice may be obtained via the Internet at: http//www.arnet.gov/far or at http://www.nist.gov/admin/od/contract/repcert.htm. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items applies to this Acquisition. Applicable subparagraphs include: (b)(1)52.203-6, (b)(5)52.219-8, (b)(8)(ii)52.219-23, Alt I, (b)(11) FAR 52.222-21, (b)(12)52.222-26, (b)(13)52.222-35, (b)(14)52.222-36, (b)(15)52.222-37, (b)(22)52.232-33, (c)(1) 52.222-41, and (c)(2)52.222.42. Wage Determination No. 94-2103, Revision 19, dated 06/28/1999 is applicable to this requirement and will be incorporated in any resultant purchase order. A copy will be provided upon request. This procurement shall be conducted utilizing Best Value Selection procedures, which seeks to select an offer based on the best combination of price and technical merit of the offers submitted. All offers will be evaluated considering their price quotes and their technical merits, based on a review by the government of information received in response to the following technical factors: (1) Ability to provide meeting function space, (2) Ability to provide required food service, and (3) Ability to provide required sleeping rooms. Technical factors are significantly more important than price. All offers should include a firm fixed price for total of all requirements referenced above, as well as sufficient information to permit proper evaluation of the technical merit of the offer. Price technical information, and a fully completed copy of FAR 52.212-03, may be submitted via FAX to (301) 963-7732, or by mail to National Institute of Standards and Technology, Acquisition and Assistance Division, Building 301, Room B117-Attn:S. L. Febach, 100 Bureau Drive, Mail Stop 3572, Gaithersburg, MD 20899-5372. Regardless of method of submission, offers are due 03/09/00 no later than 3:00 PM (local time). All responsible sources may submit a quote, which will be considered by the Agency. Posted 02/25/00 (W-SN428724). (0056)

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