Bureau of Indian Affairs, Division of Contracts and Grants Administration, Attn: Contracting Officer, Mail Stop: 2626, MIB, 1849 C Street, NW, Washington, DC 20240-4000

99 -- PLANNING AND EXECUTION OF 2ND ANNUAL NATIVE AMERICAN YOUTH CONFERENCE SOL RMK00000002 DUE 031600 POC Byron J. Greene, Jr. (202) 208-2825 or Darrell Brooks (202) 208-2809 Request for Quotations for Conference Planning and Execution: The Contractor shall work with the Private Sector Partners who were involved and helped coordinate the First Annual Native American Youth Conference.The Contractor shall provide conference planning and execution to include, but not limited to: negotiation and confirmation of conference space; At the direction of the BIA/Advisory committee the contractor shall contact and confirm, in writing, approximately 15 conference speakers and presenters and arrange travel and accommodations; Arrange and provide participants with a list of area hotels that will be available on a first-come, first-served basis at prevailing market rates; Provide information (maps, schedules, etc.) to participants; Design and submit for approval by BIA advisory committee flyers, agendas, a banner for the plenary session and building (if permissible) where the majority of the conference will take place; printing of certain materials, including the save-the-date postcard, agenda, banner(s) signs, and name badges; reproduce workshop evaluations and all associated workshop materials as supplied to the contractor; Promote the conference by mailing save-the -date postcards to tribes, tribal organizations, and other organizations as advised by the BIA/advisory committee (via the Department of the Interior mail-room by Office of Tribal Services staff); Arrange and pay for postage/delivery of conference materials (approximately 500) to the designated conference site; Develop and submit for approval to Director of Public Affairs, press releases and conference publicity through outlets such as tribal newspapers; provide promotional items, and support services; Develop, disseminate and collect workshop evaluation forms; Confirm all audio-visual requirements for the plenary and break-out sessions, as needed; Oversee day-to-day management of the conference, including space and requirements; Coordinate activities and promotion of the conference with the All-West Native American Youth Association; Arrange local transportation as the safety and well-being of conference participants dictates; Arrange and confirm volunteer medical services at the site of the conference, for the duration of the conference, including an office or designated space known to all participants; One day before the conference meet with personnel at the conference site to review final arrangements for: room set-up, audiovisual equipment, and to finalize trouble-shooting procedures, if needed; place signs at their proper places; Arrange for boxes of meeting supplies to be transported to the meeting rooms; Inspect the meeting rooms upon arrival to the conference site for: set-up of tables and chairs in the room, audiovisual equipment and operations, set-up of banner(s), registration area, location, and operation of light controls; find out how to contact an audiovisual technician in case of problems; Contractor will staff the registration table(s) by greeting each participant and helping each participant locate their name tag and agenda; Unpack meeting supplies and ensure their safety in the meeting room; Develop promotional materials acknowledging Federal, local, and private support; Prepare thank you letters for all speakers, donors, participating organizations and agencies for the signature of the Assistant Secretary-Indian Affairs upon completion of the conference. Site of Conference: University of Colorado at Denver, Denver Auraria Campus. Tentative date June 7-9, 2000. Please submit quotes via telefax to (202) 219-4071 or (202) 208-2913 by 3:00pm EST on March 16, 2000. This announcement constitutes the only solicitation. Quotations are being requested and there will be no further written solicitation. Qualified American Indian contractors will be given priority consideration, in accordance with the Buy Indian Act (25 U.S.C. 47 as implemented by 20 BIAM2) Posted 03/01/00 (W-SN429821). (0061)

Loren Data Corp. http://www.ld.com (SYN# 0291 20000303\99-0009.SOL)