Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

J -- MAINTENANCE AND CLEANING OF SMOKEETERS SOL RFQ 541-044-00 DUE 032400 POC Danny O. Freeman, Contracting Officer, (440) 838-6091 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation 541-044-00 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-15. This is a competitive acquisition, and is a 100% Set-Aside for Small Business participation. The Standard Industrial Classification (SIC) Code is 7699 and Small Business Size Standard is $5.0 Million per annum. The Louis Stokes Cleveland VA Medical Center is soliciting for a contractor provided labor, material, parts, equipment, transportation and supervision necessary to perform maintenance and cleaning of our VA owned Air Precipitators (Smokeeters), in accordance with the terms, conditions and schedule contained herein. Services shall be for a period of one year from date of award with four one-year options for renewal. Offerors should thoroughly review the specifications and be familiar with the area of coverage prior to submitting their offer in order to be fully aware of the supplies and/or services required. Failure to do so will not relieve the offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. Offerors are required to provide a price schedule formatted as follows: Description of Service: Contractor shall perform maintenance and cleaning of five VA owned Air Precipitors (smokeeters), located in Building 5, Room 245, quantity 1 each; Building 5, Room A213, quantity 2 each; Building 6, Room 148A, quantity 1 each; and Building 7, Room 143, quantity 1 each. The unit of issue shall be 12 month. The unit price shall be an all inclusive cost for all five smokeeters. Total Price shall be the unit price multiplied by the unit of issue. Offerors shall provide a separate price for a base year period and each option year renewal and a total price for all five years. Services shall be provided in accordance with the terms, conditions and schedule herein. General: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center located at 10000 Brecksville Road, Brecksville, Ohio 44141 intends to procure maintenance and cleaning of its' VA owned Air Precipitators (Smokeeters) through out the facility. Services shall be required at 10000 Brecksville Road, Brecksville, OH 44141. Requirements: Specific and general instructions shall apply to all smokeeters located at the Brecksville Unit. (a) Each smokeeter listed at the following locations shall be serviced in accordance to the terms and conditions stated herein. Each smokeeter shall have a clean pre-filter, a clean pre-tested ionizer, and clean collection cell installed each month. (i) Bldg. 5, Room 245, 1 each, and Room A213, 2 each; (ii) Bldg. 6, Room 148A, 1 each; (iii) Bldg. 7, Room 143, 1 each. (b) Contractor shall remove dirty pre-filters, ionizers, and collection cells from the VA Medical Center premises, and perform cleaning, repairing, and testing service. (c) Contractor shall replace ionizer springs and wires as need at no additional cost to the VA. (d) For the purpose of exchange and to minimize disruption to the normal functions of the medical center, the contractor shall maintain five (5) complete sets of smokeeter units, for each smokeeter, which shall consist of i) One ionizer, ii) One collection cell, and iii) One pre-filter. (e) Contractor shall service each smokeeter in the following manner: (i) Check for proper operation and any defects. (ii) Turn off power at unit. (iii) Remove dirty pre-filter, ionizer, and collection cell. (iv) Contractor shall clean inside and outside of smokeeter to include air discharge louvers by washing with a VA approved cleaning agent. (v) Install a clean, pre-tested ionizer, clean pre-filter, and a clean collection cell. (vi) Turn on power at unit and check for proper operation. (vii) Fill out inspection/service report as specified in the general instructions. Hours of Work: This is a full service contract, Monday through Friday, between the hours of 7:30 a.m. until 4:00 p.m., excluding Federal holidays. Contractor shall only perform services during normal working hours. Contractor shall contact the Contracting Officer's Technical Representative (COTR), by telephone, to coordinate scheduling of work. The COTR may be reached at telephone number (440) 526-3030 extension 6196. Reporting: The contractors service representative shall report to the Engineering Office Trailer located between Bldg. 44 and 45 before starting work, obtain initials of operator when job is completed, and return paperwork to the Engineering Office Trailer before leaving station. Contractors representative shall submit, in writing, a complete report of services rendered. At a minimum, the report shall contain a detailed description of all services or repairs performed for each item of equipment. The report shall also include any contractor recommendations necessary to maintain the equipment in manufacturers specified operating condition. Failure to report to engineering and/or failure to use correct PO/Contract Number may result in delayed payment for services rendered. Contractor shall be an authorized smokeeter dealer who maintains sufficient parts and service. Contractor shall provide proof by documentation that he has been in the business of providing service for smokeeters a minimum of three years and a minimum of three references for which the offeror has performed the same or similar type services, including work within psychiatric institutions along with its requirements regarding patient and staff security and safety. Payment shall be made monthly 30 days in arrears upon receipt of a properly prepared and received invoice. Invoices shall be forwarded to -- Chief, Fiscal Service 04, Louis Stokes Cleveland Department of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial items applies to this acquisition with the following changes, items (e) and (h) of the standard clause are deleted. Offerors shall include, with their offer, a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-42, 52.225-3, 52.232-34. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: 52.217-8 (which provides that the Government will give a least 30 days notice of its intent to extend services), 52.217-9 (which provides that the Government may extend the term of the contract within 60 calendar days, provided that the Government shall provide a preliminary notice of intent at least 60 calendar prior to the expiration date; and services under this contract shall not exceed five years), 52.232-19 (which provides that funds are not authorized past September 30 of any fiscal year, unless written authorization is received from the Contracting Officer), VAAR 852.216-70, 852.219-70 and 852.270-1. Warranty of said product shall be in accordance with standard industry practice in effect at time of award. Interested offerors may submit their proposals along with a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, on or before 4:30 p.m., March 24, 2000. No faxed or electronically transmitted quotations will be accepted. Offerors may locate the clauses and provisions at the following website: FAR, [http://www.arnet.gov/far/fac.html]; VAAR, [http://152.128.2.7/oa&mm/vaar/vaartoc.htm]. Posted 03/08/00 (W-SN432441). (0068)

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