DFAS-IN Central Procurement, 8899 E 56th St, Indianapolis IN 46249-0240

W -- RENTAL AND MAINTENANCE OF FAX MACHINES SOL MDA260-00-Q-0008 DUE 032900 POC Carol Pye, Contract Specialist, 317-510-4703 and Michael Risley, Contracting Officer, 317 -- The Defense Finance & Accounting Service -- Indianapolis Center intends to issue a combined synopsis/request for proposal for commercial items in accordance with FAR, Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. The Request for Quotation (RFQ) Number is MDA260-00-Q-0008 and should be referenced on all correspondence. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. This acquisition is A 100% small business setaside. The standard industrial classification (SIC) is 7359 and the small business size standard is $5.0. The line item, unit issue, quantity and description is as follows: 0001, Rental of 16 fax machines covering a 3-year period (36 months); 0001AA covers 4/1/00 thru 9/30/01 (Base Year), 6 months; 0001AB, covers 10/1/01 thru 9/30/02 (Option Period 1), 12months; 0001AC covers 10/1/02 thru 9/30/03 (Option Period 2), 12 months; 0001AD, covers 10/1/03 thru 3/31/04 (Option Period 3), 6 months; 0002 Annual service agreement for 16 fax machines, covers a 3-year period (36 months); 0002AA, covers 4/1/00 thru 9/30/01 (Base Year), 6 months; 0002AB, covers 10/01/01 thru 9/30/02 (Option Period 1), 12 months; 0002AC, covers 10/1/02 thru 9/30/03 (Option Period 2), 12 months; 0002AD, covers 10/1/03 thru 3/31/04 (Option Period 3), 6 months. Statement of Work, Rental of Facsimile Machines. 1. The point of contact for the subject contract will be Ms Judy Boedeker, DFAS-RI-EA, 309-782-9031, email judy.boedeker@dfas.mil. 2. The alternate point of contact for the subject contract will be Ms Janet Pierce, DFAS-RI-EA, 309-782-9036, email janet.pierce@dfas.mil. 3. The maximum response time on a service call request shall be 8 hours. 4. The hours during which service calls may be performed are 0700-1530. 5. The company shall be responsible for rotating the fax machines to ensure that uniform wear and tear is accomplished. 6. Toner cartridges and/or drum kits will be purchased separately from the contract with the Government VISA IMPAC card. 7. A copy of the service call tickets/invoices will be left with DFAS-RI for submission to DFAS-IN. 8. The company shall provide a loaner fax machine if the fax machine in need of repair is removed from the building. 9. The company shall deliver, install and set-up all machines. 10. The company shall be responsible for providing the necessary training to key personnel throughout DFAS-RI location. Specification sheet for facsimile machines: Type, plain paper; Modem speed, minimum 33.6; transmission speed, minimum 3.0;memory, minimum 60; paper capacity, minimum 500 sheets; paper size, must accommodate both letter and legal size; print speed, minimum 8 pages per minute; quick scan, minimum 2 per second.. This acquisition is being procured under Simplified Acquisition Procedures. The Department of Defense requires all contractors to be registered in Central Contractor Registration (CCR) no later than May 31, 1998 to receive solicitations, contract awards or payments. The following provisions are applicable: FAR clauses 52.212-1, Instructions to Offerors -- Commercial; 52.212-2, Evaluation-Commercial Items, evaluation factors are price and past performance; provide a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. The following clauses are applicable: 52.212-4, Contract Terms and Conditions -- Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive Orders -- Commercial Items, inclusive of 52.222-26, Equal Opportunity; 52.222-21, Prohibition of Segregated Facilities; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration; 52.232-36, Payment by Third Party; 52.222-48, Exemption from Application of Service Contract Act Provisions for Contracts for Maintenance, Calibration, and/or Repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment-Contractor Certification. Delivery Location is DFAS-Rock Island, Attn: DFAS-RI-EA, Building 68, Rock Island, IL 61299-8200. All proposals received will be considered. No telephonic responses to or requests for additional information regarding this RFQ will be accepted. Offerors may fax proposals and requests for additional information to 317-510-4698, Attention: Carol Pye, and must reference the RFQ number or mail their proposal request to Defense Finance & Accounting Service-Indianapolis, Contract Support Office, Room 231E, 8899 East 56th Street, Indianapolis, IN 46249-0240. All proposals must be received no later than 3:00 p.m. (EST), March 29, 2000. See Numbered Note 1. Posted 03/20/00 (W-SN436185). (0080)

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