Department of Veterans Affairs, Va Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401

Q -- RADIOLOGIST SERVICES SOL RFQ 623-17-00 DUE 042100 POC Laurie Cagle 918-680-3840 This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6 and 13.5 as supplemented, with the additional information included in this notice. This announcement constitutes the only solicitation; This is a Request for Quote and a written solicitation will not be issued. Solicitation number RFQ 623-17-00; award will be made using the simplified acquisition procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-15. This acquisition is unrestricted. The standard industrial classification code is (SIC) 7361. REQUIREMENT: 1. The Radiologist is responsible for providing non-interventional radiographic services at the VA Medical Center, Muskogee, Oklahoma, Monday through Friday, 8:00am 4:30pm. The services will include reading and interpreting radiographs in the VA Medical Center, Radiology Service. Services will be required for an estimated 30-35 patients per day of varying modalities. Based on the foregoing estimated patients this equates to an estimated 70-100 radiographs per day that will be read and interpreted. 2. The services to be performed by the contractor will be performed in accordance with VA policies and procedures and the regulations of the medical staff by laws of the VA facility. The services to be performed by the contractor will be under the direction of the Chief of Staff, and the Chief, Radiology Service. 3. Evaluation/treatment of patients: Evaluates VA patients who are presented for care, which includes the following: a. A detailed and complete reading and interpretation of the radiologic examination will be accomplished consistent with the patient's presentation. b. Effective communication of the reading and interpretation of diagnostic studies of the patient to the referring physician. c. Assures that consultative entries into the radiology record and patient's medical record are in accordance with VHA Directives, Medical Center Memorandums, Medical Staff By-Laws and JCAHO Standards and are done prior to leaving the VA Medical Center, Muskogee, OK. d. The referring physician will be notified by telephone immediately of patient conditions which require urgent or emergent treatment or intervention by the referring physician and followed by a detailed written or typed report. e. Contractor shall participate in activities of the VA Medical Center that are designed to meet the requirements of the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) pertaining to Quality Improvement (QI) for which medical staff are responsible, i.e. maintain radiology records and participate in peer review. The Contractor shall be responsible for assuring that radiology reports are completed in a timely fashion satisfying VHA Directives, Medical Center Policies/Memorandums and JCAHO Standards. 4. The VA Medical Center will provide the following: a. Scheduling of patients for diagnostic radiographs will be performed by the VA Medical Center. b. The VA Medical Center will provide and maintain the patient's Radiology images and report record excluding Contractor's responsibilities outlined in Item 3. c. All radiology examinations performed by the Radiology technologists will be coordinated by the VA Medical Center. d. Support staff (i.e. technologists and administrative) for Radiology Services. 5. Billings will be made in arrears for services rendered. The VA Medical Center, Muskogee, Oklahoma, shall establish and maintain a record keeping system that will record the hours worked by the contractor's employee(s). This contract requires the Contractor's employee, who meets all of the requirements of the contract, to perform the work specified herein. A Contractor's employee must be present at the VA facility and must be actually performing the required services in accordance with contract specifications in order to receive compensation. Any complications, misdiagnosis, and inappropriate care will be recorded on a mutually agreed form. Any incidence of Contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. 6. This contract will be for a period of 3 months, with an option to extend for up to 6 additional one month periods. 7. QUALIFICATIONS: Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review by the Chief of Staff and approval by the VA Facility Director. Physicians assigned by the Contractor to perform the services covered by this contract shall be US Citizens and credentialed and privileged in accordance with VA regulations set forth in VA Circular 10-91-070, Credentialing and Privileging of Physicians and Dentists. Physicians must be currently Board Certified in Radiology by the American Board of Radiology or American Osteopathic Board of Radiology and maintain that certification during the duration of the employment. 8. Work Hours: The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will not be required, except in case of emergency, to furnish such services during off-duty hours. (1) Work hours: Monday through Friday, 8:00 a.m. -- 4:30 p.m., except National Holidays. (2) National Holidays: The 10 holidays observed by the Federal Government are: New Years Day, Martin Luther Kings Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas AND any other day specifically declared by the President of the United States to be a national holiday. 9. Personnel Policy: The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: workers compensation, professional liability insurance, health examinations, income tax withholding, and social security payments. The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. The responsibility for any leave, including any sick leave or vacation time, is the responsibility of the contractor. 10. Contract Performance Monitoring: Monitoring of contractors time shall be demonstrated through sign-in/sign-out sheets. The contractor shall be required to sign an attendance log upon reporting to work and departing from work. Chief, Radiology Service, shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. 11. Substitution of Physicians: Substitution of personnel shall be made only as follows -- a. All proposed substitutions must be submitted in writing at least 60 days in advance of proposed substitution to the Contracting Officer. All proposed substitutes shall have the appropriate qualifications. b. The Contracting Officer shall evaluate requests for substitution of personnel and promptly notify the contractor, in writing, of whether the request is approved or disapproved. 12. Contractor shall submit CV's for all proposed physicians along with a tentative schedule for physician coverage. 13. It is anticipated that award will be made by May 1, 2000 with services starting on June 12, 2000. Estimated total hours are 480. The provisions at FAR 52.212-1, Instructions of Offeror -- Commercial Items (Nov 1999) applies to this acquisition. There is not an addenda to these provisions. The clauses at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 1999) applies to this acquisition. There is an addenda to this clause. Add the following clauses: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clausesby reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/the address(es): http://www.arnet.gov/far or http://www.va.gov/oa&mm/vaar/vaartoc.htm (End of Clause); FAR 52.224-1 Privacy Act Notification.(APR 1984), FAR 52.224-2 Privacy Act.( APR 1984),VAAR 852.270-4 Commercial advertising.(NOV 1984), VAAR 852.271-70 Services provided beneficiaries. (APR 1984), FAR 52.217-8, Option to Extend Services (Nov 1999) with a 2 week written notice; FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984), "..September 30, 2000.."; and FAR 52.237-7, Indemnification and Medical Liability Insurance (Jan 1997), paragraph (a) "..$1,000,000.00.." VAAR 852.237-70 Contractor responsibilities. (APR 1984), VAAR 852.270-1 Representatives of contracting officers. (APR 1984), The clause at FAR 52.212-5, Contract Terms and Conditions Required toImplement Statutes or Executive Orders -- Commercial Items (Feb 2000) applies to this acquisition. The following FAR clauses are cited in clause FAR 52.212-5(b) are applicable to this acquisition: FAR 52.219-4 Notice of price evaluation preference for HUBZone small business concerns. FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns "10 %" (if the offeror elects to waive the adjustment, it shall so indicate in its offer), FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36, Affirmative Action for Handicapped Workers, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.225-3, But American Act -- Supplies, 52.232-34, Payment by Electronic Funds Transfer -- Other than Central Contractor Registration. Companies not in possession of the full text of FAR 52.212-3 and VAAR 852.219-70 Veteran-owned small business may contact this office or you may access any clause electronically from the above mentioned Internet addresses. Quotes must be in writing and accompanied by a completed Representations and certifications or they will be rejected. Facsimile quotes will be accepted; oral quotes will not be accepted. Award will be made to the offeror whose quote conforms to the requirements of the solicitation, best meets the minimum needs of the Government and has the lowest price, all factors being considered. Award may be made without discussions. Quotations are due by 2:30 pm CST, Apr 21, 2000. Please reference the solicitation number, RFQ 623-17-00, on your quotation. Posted 04/03/00 (W-SN440746). (0094)

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