National Institutes of Health, Office of Procurement Management, 6011 Executive Blvd., Rockville, Maryland 20892-7260

R -- CONFERENCE MANAGEMENT SERVICES SOL 263-00-P(BN)-0015 DUE 061500 POC Foteni T. Tiffany, Contracting Officer, 301-402-3079 The National Institutes of Health (NIH), Office of Research Services (ORS), has a requirement for the management and operation of all conference facilities that ORS provides for the twenty-four NIH Institutes and Centers (IC) and the support services associated with them. These conference facilities are for meetings and events that take place that support the mission of the NIH as the premier bio-medical research facility of the US Government. The services required in operating the conference facilities will consist of the following: A) Scheduling use of facilities and event support resources based on ORS provided guidelines on a centralized electronic scheduling system provided by the Government; insuring capturing of all information pertinent to the event such as room setup, security and parking, beverage and food requirements, applicable fees for services from the inception of the planning process to the conclusion of the event; and generating analysis reports of monthly utilization data and make recommendations of how to improve utilization of space and services. B) Meet, greet and coordinate events consists of insuring that the meeting planners and conferees at the specific facility/room find all the services and support as scheduled and feel welcomed and supported directly or indirectly throughout the event. As a central visible and personal contact to the ORS conference services, a concierge desk is to be staffed and operated from 8:00 a.m. to 4:00 p.m. in the lobby of Building 45, the Natcher Conference Center, the largest and most comprehensive ORS conference facility, 1,800 person capacity. C) Operating audiovisual and media presentation equipment and systems to accommodate panel discussions, voice reinforcement, video and audio recording and playback, narrow and broadcasting to sites within and outside NIH, computer and video projections; testing and operating computer controlled lighting systems, front and rear projection equipment; instructing speakers and meeting coordinators in use of audiovisual and environmental functions control panels; monitoring equipment and systems while meetings are in progress, performing routine maintenance of systems; maintaining usage logs on equipment to aid in assessing replacement parts or total replacement; and conducting market surveys to replace and upgrade equipment/systems in order to incorporate new recording and narrow casting technologies. D) Providing housekeeping and labor support for all campus facilities and limited to setup and furniture maintenance in the off campus facilities. In addition to the duties normally considered housekeeping, the contract will include room setups according to meeting planner requirement; turning the large auditorium from open mode to four independent rooms, which consists of removing/installing theatre seats and platforms (8 to 12 times a year); providing fresh ice water for each meeting; and performing simple repairs registration desk staffing, other event-related services may be offered with approval of the Government representative. The period of performance of this contract shall be for one year, with options renewable for four (4) additional one (1) year periods. All requests for copies of the solicitation must be made in writing and sent to the address listed above or faxed to the Contracting Office at 301-402-3407. THIS REQUIREMENT HAS BEEN SET ASIDE FOR THE SBA 8(a) PROGRAM. ALL INTERESTED 8(a) COMPANIES ARE ENCOURAGED TO SUBMIT A REQUEST. The Standard Industrial Code for this requirement is 8741 with a size standard of $5 million. Posted 04/06/00 (W-SN442094). (0097)

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